Supervisor, Circulation

Employment and Social Development Canada; Winnipeg; On-site; CAD 55,000 - 75,000; Full time

Job summary

Library and Archives Canada is seeking a Supervisor (EC-03) in Winnipeg, MB. The role focuses on planning, coordinating and supervising activities related to circulation, storage and records management of onsite collections.

You will delegate tasks, assess staff performance and provide training, while ensuring procedures are developed and followed. The position requires full-time on-site work in a warehouse-like environment in Winnipeg.

Qualifications

• Two years of post-secondary education with a relevant specialization or an acceptable combination of education, training and experience.
• Diploma in Library Science or Information Management is preferred for asset qualifications.

Responsibilities

• Plan, coordinate and supervise projects related to circulation, storage and records management of onsite collections.
• Delegate tasks, assess staff performance and implement corrective actions as needed.
• Develop and deliver staff training and procedures.

Skills

Operational planning

Team supervision

Staff performance review

Staff training

Education

Two-year post-secondary education

Library/archival specialization diploma

Job description

Library and Archives Canada- Government Record Branch

Who can apply
Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Duties
The Supervisor contributes to the planning, coordination and supervision of projects and ongoing activities related to the circulation, storage and records management of onsite collections, as well as the supervision of staff. They are responsible for the delegation of tasks, assessing staff performance and taking corrective measures as needed. They will also be responsible for developing and implementing procedures including delivering training sessions to staff.

Work environment
Work is situated in an office space and standard warehouse environment that can be dusty with temperature fluctuations. Please note that virtual work is not possible as the duties of the position require the employee to be present at the work site full time. The office is located in Winnipeg, MB.

Intent of the process
This process is intended to staff one (1) indeterminate EC-03 position located in Winnipeg, MB. A pool of qualified candidates may also be established and could be used to staff similar positions at Library and Archives Canada across Canada, with various linguistic requirements and/or for various durations depending on the positions to be filled.

Positions to be filled
1

Important messages
ASSESSMENT TOOLS :
- Screening questions;
- Interview will be sought;
- Reference checks will be sought. Candidates who currently hold a substantive position at the same group and level may be given priority consideration for deployment. Should one or more of these candidates meet the operational requirements, other applications may not be considered. Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience criteria listed as essential and asset qualifications on the statement of merit criteria. If you do not clearly demonstrate in the questionnaire how you meet the essential education and experience requirements, your application may be rejected. If you do not clearly demonstrate how you meet the asset requirements, you may be eliminated from consideration if assets are used as selection criteria. All the information and communications collected during the selection process, from the time of application until the end of the process, may be used to assess the candidates. Persons are entitled to participate in the appointment process in the official language(s) of their choice.

OPERATIONAL REQUIREMENTS

• Willingness and ability to work full-time on site;
• Willingness and ability to work overtime, on short notice;
• Willingness and ability to work up to 10 meters in height (32.8 feet), on occasion;
• Willingness and ability to work in a warehouse and/or processing room type environment, which can be dark, dusty and containing mold at times;
• Willingness and ability to use personal protective equipment (PPE);
• Willingness and ability to safely lift and move boxes weighing up to 22.8 kilograms (50 lbs).

You need (essential for the job)

Your application must clearly explain how you meet the following

EDUCATION

• ED1: Successful completion of two years of a post-secondary program with an acceptable specialization in social sciences, statistics, library/archival work or a law-related field.Notes:
  1. At the discretion of the Manager, an acceptable combination of education, training and/or experience may serve as an alternative to the minimum post-secondary education prescribed above. When this minimum education has been met using this alternative, it is only for the position in question and must be re-evaluated for future appointments and transfers where this alternative has been specified by the manager.2. “Social sciences” include economics, political science, sociology, anthropology, history, psychology, geography, criminology and other disciplines associated with the social sciences. “Library/archival work” includes functions related to the art galleries and museums.

EXPERIENCE

• EXP1: Experience in planning operational activities* or projects;*Operational activities: all activities such as, but not limited to, production, quality of work, achievement of results, etc.
• EXP2: Experience in coordinating activities or resources to ensure the effective delivery;
• EXP3: Experience organizing and supervising the work of a team.

Applied / assessed at a later date

ABILITIES

• AB1: Ability to effectively analyze and resolve problems
• AB2: Ability to organize and adapt work in response to changing priorities and deadlines
• AB3: Ability to communicate effectively orally
• AB4: Ability to communicate effectively in writing*.*This ability will be assessed as part of your responses to the screening questions.

PERSONAL SUITABILITIES

• PS1: Demonstrate integrity and respect;
• PS2: Showing initiative and being action oriented;
• PS3: Mobilize people;
• PS4: Detail oriented.

Language requirements (essential for the job)

May be applied / assessed at a later date

ASSET QUALIFICATIONS

EDUCATION

• AED1: A Diploma from a recognized post-secondary institution in Library Science and Information Management or in another field relevant to the position.

EXPERIENCE

• AEX1: Experience using an asset, materials and data management system;
• AEX2: Experience planning and coordinating operations in an environment records office or museum institution (e.g. archive center, museum, library, gallery, etc.);
• AEX3: Experience providing services to clients.

ORGANIZATIONAL NEEDS

Library and Archives Canada is committed to promoting and creating a diverse, equitable and inclusive workforce that is representative of Canadian society. The preference in this appointment process may be given to candidates who are members of the following designated groups: women, Indigenous peoples, persons with disabilities and members of visible minorities.

Our commitment

We're committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact the hiring organization below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the population it serves. We promote employment equity and encourage you to self-declare if you belong to one of the designated employment equity groups when you apply.

Equity, diversity and inclusion

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the population it serves. We promote employment equity and encourage you to self-declare if you belong to one of the designated employment equity groups when you apply.

Learn more about diversity and inclusion in the public service .

The Government Workplace Accessibility Passport allows federal public service employees to document their workplace barriers and accommodation needs. It promotes collaboration between employees and managers to provide the tools, supports and measures they need to succeed in the workplace. LAC is proud to offer the Accessibility Passport to its employees to ensure that they can perform at their best, no matter where their duties are performed.

Preference

Preference will be given to veterans first, followed by Canadian citizens and permanent residents, with the exception of jobs located in Nunavut or Yukon. For positions located in Nunavut, qualified Inuit enrolled under the Nunavut Agreement will be appointed first. For positions located in Yukon, qualified Yukon First Nations will be appointed first, followed by qualified Indigenous persons.

We'd like to thank all those who apply. However, only the people selected for further consideration will be contacted.