Summer Student Facilities

Prospect Human Services Society; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading organization is looking for a Facilities Summer Student for an 8-week term in Calgary. The role involves supporting the facilities team with operations, process development, and data management while providing an enriching learning experience in facilities management. Applicants should be under 30 and eligible to work in Canada.

Qualifications

• Current post-secondary student in a relevant field.
• Proficiency in AutoCAD, Visio, Excel.
• Ability to prioritize and multi-task.

Responsibilities

• Develop and standardize facility procedures and documentation.
• Design dashboards to track performance metrics.
• Collaborate with the Facilities Manager on projects.

Skills

Organizational skills

Documentation skills

Communication

Collaboration

Problem-solving

Education

Current post-secondary student in Engineering, Facilities Management, Architecture, or related field

Tools

AutoCAD

Visio

Excel

Microsoft Office Suite

Job description

Summer Student Facilities Support – 8 week term

Location

Calgary AB

Type

Full Time – Onsite

Start Date

July 2, 2024

DETAILED JOB DESCRIPTION

Facilities are more than just physical spaces—they are dynamic environments that require efficient management and strategic planning. At Prospect Human Services, we believe in creating systems and procedures that reflect our commitment to excellence and innovation.

We’re looking for a Facilities Summer Student to support our Facilities team in streamlining operations, developing processes, and ensuring our spaces are safe, efficient, and user-friendly. You will gain valuable experience in facilities management, documentation, and data-driven decision-making while contributing to real-world projects.

In order to be eligible for this role, the government of AB requires the successful applicant to be under 30 years of age and a Canadian Citizen or Permanent Resident. You must reflect your eligibility for this role in your cover letter or on your resume.

What Will You Do?

Procedure Development and Documentation:

• Develop and update facility procedures, ensuring compliance with organizational policies and local regulations.
• Create and maintain documentation for facilities operations, including electrical panel labeling, outlet mapping, and building layouts.
• Standardize and implement new operational processes for facility maintenance and management.

Data Management and Dashboard Creation:

• Design and develop dashboards to track and monitor facility services and performance metrics using tools like Excel and Visio.
• Analyze data trends to recommend improvements for facilities operations and efficiency.

Facility Organization and Optimization:

• Assist in the reorganization and labeling of electrical panels, ensuring accurate documentation.
• Support projects related to facility improvements, including space planning and equipment inventory.
• Collaborate with team members to ensure timely completion of facility upgrades and updates.

Technical Tools and Design:

• Use AutoCAD to create or update building layouts and floor plans.
• Work with Microsoft Office Suite (Excel, Word, Visio) for documentation and reporting.

Collaboration and Team Support:

• Work closely with the Facilities Manager and other team members to achieve project goals.
• Assist in coordinating with contractors and vendors for facility-related projects as required.

What Does It Take to Do This Job?

• Education: Current post-secondary student in Engineering, Facilities Management, Architecture, or related field.
• Technical Skills:
• Proficiency in AutoCAD and Visio is required.
• Advanced knowledge of Excel and Word for reporting and dashboard creation.
• Strong organizational and documentation skills.
• Soft Skills:
• Ability to multi-task and prioritize in a fast-paced environment.
• Strong communication and collaboration abilities.
• Detail-oriented mindset with a proactive approach to problem-solving.
• Experience: Previous experience or coursework in facilities management, engineering, or a related field is an asset.

Further Notes:

• Must be able to lift up to 30 lbs. occasionally for project-related tasks.
• Employment is contingent on passing a background check.
• Flexibility with work hours and occasional travel within Calgary may be required.

If you require an accommodation in order to participate in the application or selection process, please contact the HR/Recruitment department at [e-mail].

Prospect will consult with all applicants who request accommodation during the process to ensure that the accommodation provided takes into account any individual accessibility needs. Any information received relating to accommodation will be addressed confidentially.

About Us

Prospect Human Services is dedicated to identifying situations where groups of individuals are facing challenges with full participation and developing the services and supports necessary to break down those barriers. Our current portfolio provides support to both individuals and employers to fully integrate our community and our workforce.

Prospect strongly believes in its five brand pillars and is looking for great candidates who share the same beliefs:

Prospect approaches every opportunity with enthusiasm. We drive change with energy, optimism and commitment. Anyone who walks through our doors can feel the positive energy.

Professional

In every facet of our work, our actions show a commitment to professional management and service delivery. Prospect is accountable, ethical, and honest.

Prospect creates change by envisioning the end game and creating the means to realize it. We believe asking “why not?” aids progress. Solutions are created when we think beyond traditional boundaries.

Inclusive

Prospect is driven to achieve equal access for all to opportunities and resources. We strive to create a fair, healthy and high-performing environment where everyone is respected, encouraged, and motivated, and their contributions help Prospect attain its goals.

Prospect seeks different perspectives. All parties must be engaged, including for-profit, not-for-profit, funders and government. Only by understanding all points of view can we create inclusive workplaces.