Summer Intern 2027 - Archives Assistant

Manulife Insurance Malaysia; Toronto; Hybrid; CAD 41,000 - 57,000; Full time

Job summary

Manulife John Hancock is seeking an Archives Assistant Internship to support the Corporate Archives in preserving and providing access to historical records. This role offers hands-on experience with inventories, preservation, digitization, database management, and research while working with archival professionals.

Ideal candidates are enrolled in archival studies, detail-oriented, able to work independently and in teams, and proficient in Microsoft Office.

Qualifications

• Currently enrolled in a postsecondary program focusing on archival studies or a related field.
• Knowledge of archival principles, records management practices, and preservation standards.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong research, analytical, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work effectively both independently and collaboratively in a team environment.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Demonstrated initiative, curiosity, and willingness to learn.
• Previous experience in an archives, library, museum, or similar information management environment is an asset.
• Experience with collections management software, particularly ArchivEra, is considered an asset.

Responsibilities

• Prepare and verify inventories against archival records.
• Rehouse records and perform routine preservation activities to support long-term care of archival materials.
• Input collection descriptions into archival databases in accordance with established procedures and standards.
• Develop content for the Corporate Archives internal social media and outreach channels.
• Digitize archival materials by scanning documents, photographs, and other historical records.
• Conduct research using archival records to support internal inquiries and special projects.
• Assist with archival projects, program development initiatives, and internal outreach activities as opportunities arise.
• Support the arrangement, description, and management of permanent corporate records.

Skills

Archival principles

Organizational skills

Communication skills

Independent & team work

MS Office

Research & analysis

Attention to detail

Education

Postsecondary program in archival studies or related field

Tools

ArchivEra

Job description

At Manulife John Hancock, we believe in investing in the future - starting with you. Our Archives Assistant Internship is your launchpad to success, offering the support, structure, and exciting opportunities you need to thrive and make your mark. Manulife's Corporate Archives is responsible for preserving and providing access to the permanent and historical records of Manulife and its subsidiary and acquired companies. Our Archives Assistant Internship offers hands-on experience supporting the ongoing management of these valuable corporate records through projects involving inventories, preservation, digitization, database management, and research. Working alongside archival professionals, you'll contribute to initiatives that ensure Manulife's history is organized, preserved, and accessible for future generations. This opportunity is ideal for students pursuing archival studies who are interested in records management, preservation, digitization, historical research, and information management. You will gain practical experience working with a variety of archival formats, including digital, textual, graphic, moving image, and textile materials, while developing foundational skills that support a future career in archives, libraries, museums, or information management.

Position Responsibilities

• Prepare and verify inventories against archival records and collections.
• Rehouse records and perform routine preservation activities to support the long-term care of archival materials.
• Input collection descriptions into archival databases in accordance with established procedures and standards.
• Develop content for the Corporate Archives internal social media and outreach channels.
• Digitize archival materials by scanning documents, photographs, and other historical records.
• Conduct research using archival records to support internal inquiries and special projects.
• Assist with archival projects, program development initiatives, and internal outreach activities as opportunities arise.
• Support the arrangement, description, and management of permanent corporate records.

Required Qualifications

• Currently enrolled in a postsecondary program with a focus on archival studies or a related field.
• Knowledge of archival principles, records management practices, and preservation standards.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong research, analytical, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work effectively both independently and collaboratively in a team environment.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Demonstrated initiative, curiosity, and willingness to learn.
• Previous experience in an archives, library, museum, or similar information management environment is considered an asset.
• Experience with collections management software, particularly ArchivEra, is considered an asset.

When you join our team

We'll empower you to learn and grow the career you want. We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words. As part of our global team, we'll support you in shaping the future you want to see. As part of our co-op program, you will gain early access to Manulife John Hancock's premier early talent program, GRO, tailored to graduating students. This program is designed to launch your career with the support, structure, and opportunities you need to thrive.

Salary

Salary range is expected to be between: $40,950.00 CAD - $56,550.00 CAD The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. The annual salary will be pro-rated based on the length of the work term.

Working Arrangement

Hybrid #LI-Hybrid We're Manulife. And we're on a mission to make decisions easier and lives better. Better is what drives us. It's what inspires us to find new ways to support customers and colleagues in living longer and healthier lives. It's the reason we're dedicated to investing in digital innovation and accelerating a sustainable and economically inclusive future.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Equal Opportunity Employer

Manulife is an Equal Opportunity Employer At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law. It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [e-mail].

Recent awards

• 2024 Gallup Exceptional Workplace Award Winner
• Manulife Named one of Forbes World's Best Employers 2023 Best Companies to Work for in Asia 2023
• We've been recognized as one of Canada’s Top 100 Employers (2024)
• Manulife included in Bloomberg's 2023 Gender-Equality Index