Subcontracts Specialist

Worley; Edmonton; On-site; CAD 90,000 - 150,000; Full time

Job summary

Worley invites applications for a Procurement Contracts Specialist to join the Subcontracts team at our Fort McMurray site, Alberta. The role reports to the Senior Manager Subcontracts and collaborates with project managers, construction, estimating, legal, and other internal/external stakeholders.

You will lead subcontract sourcing, manage RFP processes, and ensure compliant, value-driven agreements while supporting mobilization and performance across the project lifecycle.

Qualifications

• 5+ years in supply chain with contracts administration experience.
• Site/field based construction experience is a plus.
• SCMP accreditation or related post-secondary education is preferred.
• Knowledge of SCM in manufacturing, oil & gas and/or construction.
• High discretion and confidentiality.
• Excellent time management and organizational skills.
• Strong negotiation skills.
• Ability to work in a team or independently with minimal supervision.
• Excellent communication skills, both written and verbal.
• Ability to influence decisions without confrontation.
• Strong interpersonal skills and relationship building.
• Proficiency with Microsoft Office products.

Responsibilities

• Develop subcontract sourcing strategies and plans with project teams.
• Execute subcontract supply chain activities to support project delivery, quality, and cost.
• Develop scopes of work, quality standards, and commercial strategies; incorporate client flow-downs.
• Research and recommend qualified subcontractors based on capacity, quality, safety, and financials.
• Manage all RFP activities, clarifications, evaluations, negotiations, and award recommendations.
• Create award subcontract documents and negotiate terms and conditions.
• Coordinate subcontract mobilization, administration, progress tracking, changes, invoices, disputes, and close-out.
• Maintain Worley contracts administration system and processes.
• Advise stakeholders on procurement practices and process improvements.
• Build and maintain relationships with subcontractors and internal/external clients.
• Provide coaching to subcontracts team and cross-disciplinary teams.
• Maintain professionalism and stay current with industry developments and ethics.
• Undertake assigned projects and deliver summaries, reports, and recommendations.

Skills

Supply chain

Negotiation

Time management

Communication

Teamwork

Microsoft Office

Education

SCMP accreditation or related post-secondary education

Tools

Microsoft Office

Job description

About Us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

About Us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions. Worley is seeking a seasoned Procurement Contracts Specialist to join the Subcontracts team at our site based project location in Fort McMurray, Alberta. The Subcontracts Specialist reports directly to the Senior Manager Subcontracts in all matters. In functional duties, the incumbent will liaise with all departments and branches including the project manager, construction managers, module yard, fabrication shop, estimators, legal, engineering, project controllers, HSE, quality, finance, and other internal and external customers of Worley.

Working Conditions

• 9 days on, 5 days off.
• Fly in/ Fly out.

Responsibilities

• Work with the project teams to develop subcontract sourcing strategies and plans.
• Execute subcontract supply chain activities required to support the project plan with focus on ensuring the project's success in terms of delivery, performance, quality, best value, service, technical improvements, safety, and other related items.
• Work with the various internal stakeholder teams to develop strong scopes of work, quality standards, commercial strategies, identify and incorporate client contract flow-downs into terms and conditions as required, etc.
• Research and recommend qualified subcontractors based on capacity, quality, capability, experience, safety performance, financial health, etc.
• Manage all RFP (or other informal sourcing) activities, including package creation, coordination of clarifications, proposal evaluations including coordination of technical evaluations as applicable, negotiation, and award recommendation.
• Creation of award subcontract documents, negotiation of terms and conditions as applicable.
• All activities required to successfully coordinate the mobilization of the subcontractor to the worksite, administration of the subcontract throughout its term ensuring strong performance, timely and transparent management and tracking of progress and incurred cost, coordination of all management of change activities as applicable, attestation and processing of subcontractor invoices, issuance of formal notices and correspondence, coordination of claims/disputes to resolution, close-out, and subcontractor performance evaluations.
• Involvement in the ongoing training, operation, and maintenance of the Worley computerized Contracts Administration Management system
• Provide support, advice, and consultation to the business' stakeholders as required with respect to industry supply chain management practices including strategic sourcing, contract law, proposal solicitation, negotiation strategies, treatment of irregularities, securing best value, subcontract preparation, logistics, performance management, ethics, etc. and recommend process improvements accordingly.
• Build and maintain strong relationships with subcontractors, internal stakeholders, and client representatives where applicable.
• Provide coaching and mentorship to other members of the subcontracts team, and broader cross-discipline teams as may be necessary.
• Maintain professionalism and remain current with new developments through contacts with educational institutions, professional organizations, publications and in house training.
• Adhere to all corporate policies and ethics codes, i.e., Corporate Code of Conduct.
• Undertake specifically assigned projects relating to the procurement and subcontract functions and provide summaries, reports, business cases and recommendations on projects along with other activities as required.

Qualifications

• 5+ years in supply chain, with contracts administration experience, preferably in an oil & gas or construction environment.
• Site/Field based construction experience is considered an asset.
• It is considered an asset for candidates to hold an SCMP accreditation and/or post-secondary education related to Supply Chain Management, Operations Management, Business Administration, Business Planning, Project Management, and Business/Contract Law.
• Knowledgeable in Supply Chain Management processes utilized in manufacturing, oil & gas and / or construction environments.
• A high level of discretion and confidentiality.
• Excellent time management and organizational skills.
• Maturing negotiation skills.
• Ability to work productively in a team environment as well as independently with nominal supervision.
• Excellent communication skills in both verbal and written formats.
• Ability to influence decisions and results without alienating people or being adversarial.
• Interpersonal skills – establish direct working relationships and rapport with all levels within the organization
• Literacy in all Microsoft Office products.

Worley strives to be an industry leader in health, safety and environmental performance. Our vision is to achieve zero harm to people and assets, and zero environmental incidents. We select people who share our values, beliefs and commitment to this vision and who demonstrate the expected behaviors, competencies and performance associated with their perspective roles with the company.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.