Subcontracts Coordinator

Trillium Guideway Partners; Toronto; On-site; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Accessible recruitment process

Job summary

A construction and engineering firm in Toronto seeks a Subcontracts Coordinator responsible for managing contractual aspects of rail construction projects. This role requires a bachelor's degree in a related field and at least 5 years of contract management experience, particularly in major infrastructure projects. The Coordinator will oversee compliance with contract terms and coordinate with various project teams to ensure successful delivery and risk management.

Qualifications

• 5+ years of contract management experience on major infrastructure or rail construction projects.
• Strong knowledge of construction contracts.
• Understanding of rail project delivery methods.

Responsibilities

• Manage all contractual aspects of rail construction projects.
• Ensure compliance with contract terms and legislation.
• Coordinate with engineering, construction, and procurement teams.
• Support preparation, evaluation, and negotiation of claims, disputes, and time extensions.
• Maintain detailed records to support entitlement and defend against claims.
• Monitor contractor performance and KPIs; support forecasting and cost control.
• Coordinate with engineering, construction, scheduling, cost control, and procurement teams.
• Participate in project meetings and provide contractual input on key decisions.
• Maintain contract files, correspondence and registers; track milestones and notices.

Skills

Contract management

Change order administration

Risk analysis

Strong communication

Documentation

Negotiation

Communication

Education

Bachelor’s degree in construction management, Law, Engineering, Quantity Surveying, Business, or related field

Job description

The Primary Construction Team consists of ACCIONA Infrastructure Canada Inc. (ACCIONA) and Amico Major Projects Inc. (Amico), as Trillium Guideway Partners (TGP).

What is the project?

The Ontario Line (“OL”) is a fully integrated, stand‑alone, rapid transit system that connects Ontario Science Centre to the Exhibition and Ontario Place grounds. The Northern Civil, Stations and Tunnel (“NC”) project consists of approximately 7 kms of underground subway and elevated guideway, with stations along the segment providing connections to surface bus and streetcar routes. The NC project has been divided into two main progressive design‑build contracts: (1) the Elevated Guideways and Stations Contract (“EGS”) and the Pape Tunnel and Underground Station Contract (“PTUS”), with supporting Early Works.

What is the Opportunity?

The Subcontracts Coordinator is responsible for managing all contractual aspects of a rail construction project, ensuring compliance with contract terms, applicable legislation and project requirements. The role oversees a small team of contract administrators and supports successful project delivery by mitigating contractual risk, managing claims and coordinating closely with the Subcontracts Manager, project managers, project controls, procurement and construction and technical teams to ensure all subcontractors comply with contractual obligations, schedule, quality and health and safety standards.

Responsibilities

Contract Administration Compliance

• Ensure subcontracts, supplier agreements and consultant agreements are administered in accordance with project requirements
• Interpret contract documents and provide guidance to administrators and project teams to ensure compliance with contract terms, technical specifications, drawings, schedules and applicable law and regulations

Change Management & Claims

• Manage change orders, variations, and contract modifications, including pricing, schedule impacts, and approvals
• Support preparation, evaluation, and negotiation of claims, disputes, and time extensions
• Maintain detailed records to support entitlement and defend against claims
• Identify contractual and commercial risks and recommend mitigation strategies
• Monitor contractor performance, contractual and team KPIs
• Support commercial forecasting and cost control related to contract obligations

Stakeholder Coordination

• Coordinate with engineering, construction, scheduling, cost control, and procurement teams
• Participate in project meetings and provide contractual input on key decisions

Reporting & Documentation

• Maintain accurate contract files, correspondence, and registers (changes, claims, RFIs, notices)
• Ensure administrators are tracking key contractual dates, milestones, and notice requirements
• Review contract status reports for management and project leadership

You’ll bring to the Team (Knowledge, Skills, Competencies)

• Bachelor’s degree in construction management, Law, Engineering, Quantity Surveying, Business, or related field
• 5+ years of contract management experience on major infrastructure or rail construction projects
• Strong knowledge of construction contracts
• Understanding of rail project delivery methods (Design‑Bid‑Build, Design‑Build, CM/GC, PPP)
• Experience administering change orders, claims, and dispute resolution processes

Preferred Qualifications

• Experience on rail, transit, or transportation infrastructure projects
• Familiarity with government‑funded or public‑sector rail projects
• Professional certifications (CCM, CPCM, PMP, MRICS)
• Contract interpretation and negotiation
• Claims and change management
• Risk analysis and commercial judgment
• Strong written and verbal communication
• Attention to detail and document control
• Ability to work in a fast‑paced, multi‑contractor environment

Please note that only candidates that meet requirements will be contacted.

We do not accept unsolicited agency resumes.

We are committed to creating an accessible and barrier‑free recruitment process and workplace. If you need any accommodation through the process, please email [e-mail]