Subcontracts Coordinator

Acciona S.A; Canada; Hybrid; CAD 75,000 - 110,000; Full time

Job summary

ACCIONA is seeking a Subcontract Coordinator to manage all contractual aspects of a rail construction project and lead a small contract administration team. You will ensure compliance with contract terms, coordinate with project teams, and support successful delivery by mitigating risk and handling changes, claims, and notices on site.

Based in Canada, this field-office role requires travel between sites. The role offers a competitive salary ($75k–$110k CAD) and benefits, with opportunities to

Qualifications

• Bachelor’s degree in construction management, law, engineering or related field.
• 5+ years of contract management experience on major infrastructure or rail construction projects.
• Strong knowledge of construction contracts.
• Understanding of rail project delivery methods (Design-Bid-Build, Design-Build, CM/GC, PPP).
• Experience administering change orders, claims, and dispute resolution processes.

Responsibilities

• Change management & claims: manage change orders, variations, and contract modifications, including pricing and approvals.
• Contract administration compliance: ensure subcontracts and supplier agreements follow project requirements and law.
• Risk & commercial management: identify risks and support forecasting and cost control.
• Stakeholder coordination: work with engineering, procurement and construction teams; participate in meetings.
• Reporting & documentation: maintain contract files, changes, notices, and status reports.

Skills

Contract management

Change management

Risk analysis

Communication

Document control

Education

Bachelor’s degree in construction management, Law, Engineering, Quantity Surveying, Business, or related field

Tools

CCM

CPCM

PMP

MRICS

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future. We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca

Job Description

The Subcontract Coordinator is responsible for managing all contractual aspects of a rail construction project, ensuring compliance with contract terms, applicable legislation and project requirements. The role oversees a small team of contract administrators and supports successful project delivery by mitigating contractual risk, managing claims and coordinating closely with the Subcontracts Manager, project managers, project controls, procurement and construction and technical teams to ensure all subcontractors comply with contractual obligations, schedule, quality and health and safety standards.

Contract Administration Compliance

• Ensure subcontracts, supplier agreements and consultant agreements are administered in accordance with project requirements
• Interpret contract documents and provide guidance to administrators and project teams to ensure compliance with contract terms, technical specifications, drawings, schedules and applicable law and regulations

Change Management & Claims

• Manage change orders, variations, and contract modifications, including pricing, schedule impacts, and approvals
• Support preparation, evaluation, and negotiation of claims, disputes, and time extensions
• Maintain detailed records to support entitlement and defend against claims

Risk & Commercial Management

• Identify contractual and commercial risks and recommend mitigation strategies
• Monitor contractor performance, contractual and team KPIs
• Support commercial forecasting and cost control related to contract obligations

Stakeholder Coordination

• Coordinate with engineering, construction, scheduling, cost control, and procurement teams
• Participate in project meetings and provide contractual input on key decisions

Reporting & Documentation

• Maintain accurate contract files, correspondence, and registers (changes, claims, RFIs, notices)
• Ensure administrators are tracking key contractual dates, milestones, and notice requirements
• Review contract status reports for management and project leadership

Required Qualifications

• Bachelor’s degree in construction management, Law, Engineering, Quantity Surveying, Business, or related field
• 5+ years of contract management experience on major infrastructure or rail construction projects
• Strong knowledge of construction contracts
• Understanding of rail project delivery methods (Design-Bid-Build, Design-Build, CM/GC, PPP)
• Experience administering change orders, claims, and dispute resolution processes

Preferred Qualifications

• Experience on rail, transit, or transportation infrastructure projects
• Familiarity with government-funded or public-sector rail projects
• Professional certifications (CCM, CPCM, PMP, MRICS)

Key Skills & Competencies

• Contract interpretation and negotiation
• Claims and change management
• Risk analysis and commercial judgment
• Strong written and verbal communication
• Attention to detail and document control
• Ability to work in a fast-paced, multi-contractor environment

Reporting Structure

Reports to: Subcontracts Manager. Works closely with Commercial Legal, Procurement, Engineering, and Construction teams.

Work Environment

Field-office and office-based role on an active rail construction site. May require travel between job sites, depots, and client offices.

Compensation & Benefits

Total compensation for this role includes an annual salary in the range of $75k - $110k depending on working experience, education, and certifications, benefits, vacation pay, sick pay, training, and RSP matching contribution.

Accomplishments & Culture

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies.

As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.