Student Recruitment Associate

McGill Faculty of Medicine and Health Sciences; Montreal (administrative region); Hybrid; CAD 79,986,000 - 99,051,000; Full time

Benefits offered by this job

Health and dental benefits

Pension plan

RRSP / TFSA

Vacation policy

Remote work up to two days

Job summary

McGill Faculty of Medicine and Health Sciences in Montreal is seeking a Student Recruitment Associate to coordinate undergraduate recruitment activities. You will represent the Faculty at events, conduct information sessions, and communicate admissions criteria in English and French, with occasional overnight travel.

You will manage logistics for open houses, school visits, and campus tours, maintain materials and databases, assist with social media content, and support reporting on recruitment

Qualifications

• DEC III with 3 years related experience.
• Proficiency in English and French (bilingual).
• Experience creating promotional materials and presentations.

Responsibilities

• Coordinate recruitment events and information sessions.
• Represent the Faculty at recruitment events in English and French.
• Respond to inquiries by email, phone, social media; refer complex questions.
• Maintain recruitment materials, presentations, contact lists, and event databases.
• Assist with organizing campus tours and open houses; manage logistics.

Skills

Bilingual English/French

Communication skills

Organizational skills

MS Office

CRM experience

Education

DEC III

Tools

CRM systems

Databases

Job description

## Student Recruitment AssociateApply: Laird Hall: Full time: Posted Today: End Date: October 21, 2026 (13 days left to apply): JR0000081910**Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.****If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).****Position Summary:**Under the direction of the Student Recruitment Supervisor, plans, coordinates, and participates in individual and/or team virtual and in-person visits representing McGill’s Macdonald Campus programs primarily to Quebec CEGEPs, Canadian, and International High Schools. May include some overnight travel.Participates in undergraduate recruitment events, targeting prospective students, applicants, admitted and confirmed students, parents and counselors, including on and off campus events, newly admitted student activities, Open House, virtual events, and more.Presents information, including undergraduate admissions criteria, academic programs offered at Macdonald Campus, and student life and services to groups of potential students, families, counsellors, and industry professionals. **Duties and Responsibilities:*** Assists with the coordination and logistics of recruitment events, including virtual information sessions, campus visits, school fairs, open houses, and other student recruitment activities.* Represents the Faculty at select recruitment events and information fairs by providing prospective students and families with general information regarding programs, admission requirements, student services, and campus life in both English and French.* Responds to routine inquiries from prospective students via email, phone, social media, and other communication channels. Refers complex admission or academic questions to senior recruitment staff.* Maintains and updates recruitment materials, presentations, contact lists, and event databases.* Assists in creating and scheduling content for social media platforms and recruitment communications.* Supports the collection and compilation of recruitment statistics, event attendance data, survey results, and other reporting information.* Prepares recruitment packages, promotional materials, and supplies for events and campus visits.* Assists with organizing campus tours, student-for-a-day programs, open houses, orientation activities, and other prospective student events.* Coordinates schedules for student ambassadors and tour guides, assists with training logistics, and monitors completion of administrative documentation.* Communicate with prospective students, applicants, parents, guidance counsellors and other stakeholders regarding admissions, enrolment procedures and applications and other inquiries.* Provides follow-up communications with applicants.* Processes purchase requisitions, tracks recruitment-related expenditures, reconciles routine transactions, and maintains financial records for recruitment activities.* Maintains filing systems, databases, and shared resources to support the efficient operation of the unit.* Create material and handouts to bring to site visits or post on website.* Participates in special projects and performs other related duties in support of recruitment, admissions, and student engagement activities, including but not limited to CEGEP and high school visits, job fairs and Open House.* Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. When appropriate, inform supervisor and formulate recommendations.* Attends meetings.**Other Qualifying Skills and/or Abilities:*** Demonstrated ability to provide professional, responsive, and client-focused service to prospective students, applicants, parents, and other stakeholders.* Strong verbal and written communication skills, with the ability to convey information clearly and adapt messaging to diverse audiences in both English and French.* Proven organizational and time management skills, with the ability to coordinate multiple events, schedules, deadlines, and competing priorities simultaneously.* Ability to represent the Faculty professionally at recruitment events, information sessions, campus tours, and community outreach activities.* Experience creating, editing, and maintaining promotional materials, presentations, communications, and online content.* Proficiency with Microsoft Office Suite and experience using databases, customer relationship management (CRM) systems, shared drives, or other administrative software.* Demonstrated ability to collect, compile, and maintain accurate data, records, reports, and financial documentation while ensuring attention to detail.* Ability to work collaboratively with colleagues, students, faculty members, and external partners to support recruitment and student engagement initiatives.* undefined **As one of Montreal's Top Employers, here is what we offer:*** Competitive benefits package (Health, Dental, Life Insurance) ***(if eligible)**** Defined contribution pension plan (with employer contribution up to 10%) ***(if eligible)**** Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)* Competitive vacation policy* Two (2) personal days* Two (2) floating holidays* Nine (9) \"Summer Fridays\" - paid days off between the St-Jean Baptiste holiday and Labour Day* Paid time off over the December holiday period* Tuition waiver for regular employees and their dependents* Up to two (2) days of remote work per week where the position permits***Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.*** ***Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 4-4.*** ***For a definition of our language proficiency levels, please click*** ***here******.*****Minimum Education and Experience:**DEC III 3 Years Related Experience with DEC III /**Hourly Salary:**(MUNACA Level H) $33.05 - $40.97**Hours per Week:**33.75 (Full time)**Supervisor:**Student Recruitment Supervisor**Position End Date (If applicable):****Deadline to Apply:**2026-10-20***McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].***