Student Employment Administrator

University of Guelph; Guelph; On-site; CAD 52,000 - 66,000; Full time

Job summary

The University of Guelph is seeking a Student Employment Administrator within the Experiential Learning hub. You will coordinate the employment portion of the recruitment process for all co-op positions, support day-of interviews, follow-ups, offers, and confirmations.

This multi-incumbent role serves all co-op programs, interacts with thousands of employers and applicants, and requires strong organizational and communication skills in a fast-paced environment.

Qualifications

• Two-year college diploma in HR or Business Administration and at least one year of related administrative experience.
• Experience with systems and databases; experience with Orbis-based software is an asset.
• Advanced knowledge of Microsoft Office (Word, Excel, Office 365) and web conferencing tools (MS Teams, Zoom, etc.).
• High degree of accuracy and outstanding written and oral communication skills.
• Ability to work with a variety of stakeholders using tact and diplomacy.
• Capable of working independently and in a high-paced environment with multi-tasking.
• Multi-incumbent role serving all co-op programs and cross trained to support ES&S team.

Responsibilities

• Manage co-op offers operations, guiding employers on Experience Guelph Rank & Offer module and responding to inquiries.
• Assist students through the employment process, including offers and work records.
• Oversee and support co-op interviews (in-person, virtual, or by telephone).
• Serve as main contact for external employers during on-campus interviews and resolve issues.
• Troubleshoot day-of in-person interview conflicts and arrange new times if needed.
• Administer booking of multiple interview rooms in the EL Hub.
• Engage with employers to determine hiring needs and communicate sensitive information.
• Process over 2,000 job confirmations and re-appointments annually.
• Review co-op work records (4,000+ annually) for completion and update student information.

Skills

Co-op administration

Customer service

Data entry

MS Office

Communication skills

Stakeholder management

Multi-tasking

Education

Diploma in HR or Business Administration

Tools

Orbis-based software

Job description

Location: Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: Student Affairs

Requisition ID: 2878

Department: Experiential Learning

Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 09/21/2026 to 10/29/2027

Temporary Absence of the Regular Incumbent

General Purpose

The Student Employment Administrator is a member of the Employment Services & Systems (ES&S) unit within the Experiential Learning Hub. ES&S is responsible for employment services for students, as well as the maintenance and use of the Experience Guelph system, an experiential learning management platform. The ES&S team works with thousands of employers who post and hire U of G students annually for 6,000+ co-op students from over 60 co-op programs, as well as all regular U of G students and new graduates.

This role is one of four positions that co-ordinate the employment portion of the recruitment process for all co-op positions, including day-of interview support, follow-ups, offer submittal, and processing of job confirmations and re-appointments. In peak periods, this position could be responsible for overseeing almost 75 interviews in a single week.

Duties And Responsibilities

• Responsible for the co-op offers operation, which processes thousands of offers annually, providing guidance to employers on the use of Experience Guelph Rank & Offer module and responding to inquiries from students, etc.
• With almost 75,000 co-op job applications uploaded annually, works to assist students through the employment process, specifically offers, and work records.
• Oversees and supports co-op interviews, which could be in-person, virtual or by telephone.
• Acts as the main contact for external employers during their time on campus interviewing, providing access to services, giving an overview of U of G’s co-op interview and offer process, and resolving any employer issues.
• Troubleshoots day‑of in‑person interview conflicts, such as students failing to arrive for their interview, and arranges a new interview time, if desired by the employer.
• Administers the booking of multiple interview rooms in the EL Hub, ensuring employers have an appropriate space to conduct interviews.
• Engages with each employer to determine their hiring needs following interviews by conducting follow‑ups, which could include conversations regarding compensation options, gathering and communicating sensitive information to/from students and employers, etc.
• Processes over 2,000 job confirmations and re-appointments at a minimum annually.
• Reviews co‑op work records (4,000+ annually) for completion, updating student work information based on pre‑determined data integrity rules and regulations.

Requirements

• Two (2) year Community College Diploma in Human Resources or Business Administration or a related field along with at least one (1) year of related administrative experience, preferably in roles focusing on Human Resources or post‑secondary education. A relevant combination of education and experience may be considered.
• Experience working with systems and databases; previous use of an Orbis‑based software is considered an asset.
• Advanced knowledge of Microsoft Office programs (Word, Excel, Office 365) and web conferencing tools (MS Teams, Zoom, Skype, etc.)
• A high degree of accuracy and attention to detail, along with outstanding written and oral communication skills is required.
• Ability to work with a variety of stakeholders (employers, students, faculty, and colleagues) using tact and diplomacy during interactions.
• Capable of working both independently and collaboratively in an extremely high‑paced and often stressful environment with the ability to maintain efficiency while multi‑tasking competing demands.
• Excellent personal judgment, organizational and communication skills, and problem‑solving ability in order to multitask and prioritize duties while dealing with interruptions and competing deadlines.
• This is a multi‑incumbent role meant to serve all co‑op programs and be cross trained to provide back‑up and relief to other members of the ES&S team.

Employee Type: Temporary covering regular incumbent

Position Number: 10114013

Classification: USW, Local 4120 Salary: Band 4

USW Local 4120 Wage Grid

• Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 08/31/2026

Closing Date: 09/07/2026