Strategic US Retirement & Savings Programs Specialist

Aecon Concessions; Toronto; On-site; CAD 85,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Aecon Concessions in Toronto, ON is seeking a Specialist, US Retirement & Savings Programs to support HR across retirement and benefits administration. The role combines project work with day‑to‑day program operations in a hybrid setup.

You will lead ESPP administration, 401(k) compliance, Form 5500 filings, and cross‑functional collaboration with Payroll, Legal and vendors. Three days in the office is expected.

Qualifications

• Strong experience with US benefits and retirement programs.
• Knowledge of stock plan taxation, payroll reporting, and employee equity compensation.
• Understanding of pension legislation and compliance/filing requirements.
• 3–5 years of related work experience and a college or university degree.
• 2–3 years of ADP, SuccessFactors, SAP and/or related software experience.

Responsibilities

• Support ESPP implementation, eligibility rules, payroll integration, and launch activities.
• Ensure ESPP administration complies with IRS Sec 423 and securities regulations.
• Manage purchase periods, contributions, share purchases, and account updates.
• Coordinate communications, training, FAQs, and enrollment campaigns.
• Perform audits and reconcile employee contributions, purchases, and vendor records.
• Support mergers, acquisitions, and integrations with retirement impact assessments.
• Develop procedures to ensure compliance in new jurisdictions and entities.
• Oversee annual 401(k) compliance activities and IRS testing requirements.
• Prepare Form 5500 filings and assist with year-end activities and audits.
• Act as SME on retirement programs with HR, Payroll, and employees.

Skills

US retirement programs

Benefits administration

IRS Sec 423 compliance

Education

College or university degree

Tools

ADP

SuccessFactors

SAP

Job description

Aecon Concessions in Toronto, ON is seeking a Specialist, US Retirement & Savings Programs to support HR across retirement and benefits administration. The role combines project work with day‑to‑day program operations in a hybrid setup.

You will lead ESPP administration, 401(k) compliance, Form 5500 filings, and cross‑functional collaboration with Payroll, Legal and vendors. Three days in the office is expected.