Strategic Records & Privacy Executive Assistant

Grande Prairie & District Catholic Schools; Grande Prairie; On-site; CAD 60,000 - 72,000; Full time

Job summary

Grande Prairie & District Catholic Schools is inviting applications for the Executive Assistant, Records and Privacy. The role provides high‑level executive and records management support to the Secretary Treasurer and senior leadership, coordinating the Division’s information governance program and privacy compliance.

Reporting to the Secretary Treasurer, the incumbent will handle confidential information, support policy development, and assist with contracts and governance documents while

Qualifications

• Diploma in office administration with at least five years of related experience.
• Strong knowledge of records management, archival practices, and information governance.
• Knowledge of POPA and ATIA.
• Experience developing policies, procedures, and administrative processes.
• Advanced proficiency with Microsoft 365, SharePoint, and electronic document management systems.

Responsibilities

• Leads the Division’s records and information management program, ensuring compliance with POPA, ATIA, Division policies, and records management best practices.
• Develops, implements, and continuously improves administrative systems, procedures, and operational processes.
• Manages highly confidential and sensitive information with discretion, professionalism, and integrity.
• Serves as a key liaison between the Division and internal and external stakeholders.
• Establishes and maintains strong relationships with all stakeholders.
• Act as the Division’s Privacy Officer and Access to Information Coordinator.
• Prepares, reviews, and coordinates files, correspondence, reports, agreements, and other documentation.
• Assists in the development, implementation, and review of Division policies, administrative procedures, and governance documents.
• Perform other duties as assigned.

Skills

Records management

Policy development

Stakeholder liaison

Discretion and integrity

Education

Diploma in office administration

Tools

Microsoft 365

SharePoint

Electronic document management systems

Digital records management practices

Job description

Grande Prairie & District Catholic Schools is inviting applications for the Executive Assistant, Records and Privacy. The role provides high‑level executive and records management support to the Secretary Treasurer and senior leadership, coordinating the Division’s information governance program and privacy compliance.

Reporting to the Secretary Treasurer, the incumbent will handle confidential information, support policy development, and assist with contracts and governance documents while