STRATEGIC PLANNING & WORKFORCE DEV ASSOC #65651

City of Toronto; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

City of Toronto, Toronto Building Division, is seeking a Strategic Planning & Workforce Development Associate to support workforce planning, recruitment, training, and equity initiatives within the WPD Unit. Based at North York Civic Centre, you will handle administrative tasks, data reporting, onboarding/offboarding, and cross-divisional collaboration to advance strategic objectives.

You will contribute to program development, equity initiatives, and employee engagement, working 35 hours per

Qualifications

• Post-secondary degree or diploma in HR or related field, or equivalent experience.
• Experience planning, organizing and coordinating workforce planning, training and recruitment initiatives.
• Strong ability to prepare high quality documents, emails, data reports and presentations.
• Experience with HRIS systems (ELI, SAP, SuccessFactors).
• Advanced Excel/Word/PowerPoint skills and data analysis ability.
• Knowledge of equity policies and collective agreement provisions.

Responsibilities

• Supports divisional recruitment activity related to co-ops, career fairs, transfers, new hires, and promotions.
• Assists in training coordination, participant registration, scheduling and reporting.
• Maintains databases including learning, recruitment, and dashboards.
• Updates training records and completion reports using ELI and MS Office.
• Analyzes complex reports to support decision-making.
• Coordinates onboarding/offboarding reporting and cross-team data collaboration.
• Contributes to strategic workforce planning and program implementation.
• Supports the Technical Trainee Co-op Program and employee engagement activities.
• Maintains confidentiality when handling sensitive workforce data.

Skills

Workforce planning

Recruitment

Training coordination

Data reporting

MS Office

Excel

PowerPoint

Communication

Analytical skills

Confidential data handling

Education

Post-secondary degree or diploma in HR

Tools

ELI

SAP

SuccessFactors

Job description

Division & Section: Toronto Building, Tor Bldg Business Operations

Work Location: North York Civic Centre, 5100 Yonge Street

Job Type & Duration: Full-Time, Temporary Vacancy Until July 2027

Shift Information: Monday to Friday, 35 Hours Per Week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: Friday October 16, 2026 – Friday October 23, 2026

Job Description:

The Strategic Planning & Workforce Development Associate will assist the Workforce Planning and Development (WPD) Unit in the implementation of workforce planning and development activities for the Toronto Building Division. This includes supporting the team with a variety of administrative functions related to recruitment, strategic planning, complement management, reporting, reorganization/restructuring activities, training and development programs, equity, diversity and inclusion programs, employee engagement, employee relations matters and succession planning strategies.

Major Responsibilities:

• Supports and administers all aspects of divisional recruitment activity related to co-op programs, career fairs, expressions of interest, transfers, new hires, promotions, etc. in accordance with relevant collective agreements, legislation and corporate policies, while also assisting in the completion of all relevant paperwork.
• Supports the administration and coordination of training, including participant registration, scheduling and moderating sessions, gathering feedback, reporting and assisting in the preparation of materials including eLearning modules.
• Maintains various databases including, employee learning and development, recruitment, complement, workforce dashboards, organizational charts and ad hoc reporting.
• Updates training records, tracks participant attendance as well as organizes and prepares completion reports using the City’s learning management system (ELI) and MS Office.
• Organizes and analyzes complex complement and recruitment‑related reports to support informed decision‑making.
• Coordinates divisional onboarding and offboarding reporting by compiling data and collaborating with cross-sectional teams to support asset management and reliable workforce tracking.
• Supports the division in achieving its business objectives by contributing to strategic workforce planning activities.
• Supports the coordination and implementation of the Technical Trainee Co-op Program.
• Supports employee engagement activities including employee recognition programs.
• Participates in working groups and supports the manager and team by contributing to divisional projects, conducting research, tracking information and preparing other relevant documents.
• Maintains confidentiality when accessing and processing sensitive workforce planning data.
• Maintains WPD shared inbox, troubleshoots issues and responds to staff inquiries.
• Liaises with divisional staff, other City of Toronto divisions, external organizations and institutions as required.

Key Qualifications:

• Post-secondary degree or diploma in a discipline pertinent to the job functions (e.g. Human Resources, etc.), or the equivalent combination of education and/or related experience.
• Considerable experience planning, organizing and coordinating workforce planning, training and recruitment initiatives.
• Considerable experience in the preparation of high quality, professional documents, e-mail correspondence, data-driven reports and presentations (i.e. PowerPoint presentations, Excel spreadsheets).
• Experience using computer-based human resources information and training systems (e.g. ELI, SAP, SuccessFactors, etc.)
• Strong technical expertise in manipulating, analyzing, and formatting complex data using Microsoft Office Suite (i.e. Word, Excel, PowerPoint, Outlook).
• Knowledge of People & Equity policies and procedures, collective agreement provisions and legislative compliance requirements.
• Strong analytical, problem solving and organizational skills with the ability to take initiative and work both independently and with the team to manage competing priorities and deadlines.
• Advanced written and verbal communication skills, with the ability to effectively address issues and respond to inquiries through email and various communication channels.
• Ability to establish productive working relationships with all levels of staff and the public.
• Ability to exercise independent judgement and discretion when dealing with confidential matters.
• Certified Human Resources Professional (CHRP) designation would be an asset.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.