Strategic Projects Lead & Executive Assistant

Prima Living Group; New Westminster; On-site; CAD 80,000 - 90,000; Full time

Job summary

Prima Living Group is seeking a Special Projects Lead to partner with the President, coordinating high-priority initiatives across the organization. This role requires proactive organization, strong communication, and the ability to manage competing priorities in a fast-paced environment.

Based in New Westminster, BC, this full-time onsite position offers a competitive compensation package and opportunities to influence executive decisions through detailed reporting and strategic collaboration

Qualifications

• 5 years of experience in executive administration, project coordination, operations, business analysis, or a related field.
• Strong organizational, communication, analytical, and project management skills.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Comfortable working closely with senior leadership and receiving direct feedback.
• Strong attention to detail, discretion, and professionalism.
• Strong technical skills and ability to learn new systems quickly.
• Proficiency with Microsoft Office and digital collaboration tools.
• Ability to adapt to changing priorities and occasionally work additional hours when required.

Responsibilities

• Coordinate strategic, operational, and executive projects across the organization.
• Track deadlines, deliverables, budgets, action items, and follow-ups.
• Manage multiple priorities and adjust quickly when priorities change.
• Coordinate with internal teams, consultants, vendors, and external partners.
• Prepare reports, presentations, project updates, and executive briefing materials.
• Identify process improvements and opportunities to increase operational efficiency.
• Conduct research and analysis to support executive decision-making.
• Provide executive and administrative support to the President.
• Manage calendars, meetings, travel, and scheduling.
• Prepare confidential correspondence, reports, presentations, and documents.
• Track meeting action items and ensure timely follow-up.
• Provide regular updates on projects, deadlines, and outstanding priorities.
• Coordinate communication across departments and external stakeholders.
• Use AI and digital tools to improve workflows, reporting, research, and productivity.
• Support operational reporting, data tracking, and business analysis.
• Help implement new systems and process improvements.

Skills

Executive Admin

Project Coordination

Operations

Business Analysis

Communication

Project Management

Tools

Microsoft Office

Collaboration tools

Job description

Prima Living Group is seeking a Special Projects Lead to partner with the President, coordinating high-priority initiatives across the organization. This role requires proactive organization, strong communication, and the ability to manage competing priorities in a fast-paced environment.

Based in New Westminster, BC, this full-time onsite position offers a competitive compensation package and opportunities to influence executive decisions through detailed reporting and strategic collaboration