Staffing Clerk V - Temporary FT 146H26

Providence Living; Vancouver; On-site; CAD 52,000 - 70,000; Full time

Job summary

Responsibilities include processing vacation requests, seniority calculations, and liaising with payroll. The role emphasizes safety, accuracy, and adherence to policies and collective agreements, in a mission-driven environment.

Qualifications

• Grade 12, plus two (2) years recent related experience or an equivalent combination of education, training, and experience.
• Skills and Abilities: Communication, dealing with others, organizing work, operating related equipment.

Responsibilities

• Receives requests for relief coverage and assesses staff availability according to guidelines.
• Allocates and calls in relief staff to fill vacancies and distributes relief staff schedules.
• Processes requests such as vacation and leaves of absence with required documentation and approvals.
• Maintains timekeeping records and liaises with payroll regarding enquiries.
• Maintains records on relief staff (names, contact info, availability, hours worked).
• Performs other related duties as assigned.

Skills

Effective written communication

Effective verbal communication

People skills

Organizational skills

Time management

Equipment operation

Education

Grade 12 plus two years related experience

Job description

POSTING: HEU 146H26

STATUS: Temporary Full Time

CLASSIFICATION: Staffing Clerk V (10312)

WORK AREA: Central City Lodge & Providence Living at The Views; PCN 03035083001

HOURS: 0900-1700 Monday - Friday (1.0 FTE, 75 biweekly hours)

DAYS OFF: Saturday & Sunday, Statutory Holidays

SALARY: Grid 21 / $31.19 hourly

JOB SUMMARY

Providence Living is a non-profit Catholic-sponsored health care organization focused on long-term care, assisted living, housing, and other community services to support residents and their family members. We are committed to re-imagining the resident and to creating communities and fostering a culture where residents are empowered to make decisions that affect their quality of life.

Performs staffing and time keeping duties as a member of the Staffing Services Team, under the direction of the Manager of Staffing. Positions at this level allocate and call in relief staff and perform related clerical functions.

All staff have a part to play in preventing adverse events and in promoting safety for patients and staff by being aware of and adhering to all policies and procedures including promptly reporting any risks or safety concerns relating to patient or staff safety.

Services at The Views are guided by our Mission, Vision, Values, and Ethical Framework. All employees are expected to demonstrate respect for the safety and dignity of all residents, staff and volunteers. Every employee makes a vital contribution to our Mission of providing care with compassion, by exemplifying our core values of respect, excellence and compassion in their work and demonstrating Indigenous Cultural Safety, cultural humility and anti-racism principles.

QUALIFICATIONS

Education, Training, and Experience

Grade 12, plus two (2) years recent related experience or an equivalent combination of education, training, and experience.

Skills and Abilities

• Ability to communicate effectively both verbally and in writing
• Ability to deal with others effectively
• Physical ability to carry out the duties of the position
• Ability to organize work
• Ability to operate related equipment.

DUTIES

• Receives requests for relief coverage from unit(s)/department(s) and makes any necessary calculations to determine availability of existing staff such as staff/patient ratios according to established guidelines.
• Allocates and calls in relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absence and sick leaves in accordance with applicable collective agreements; distributes relief staff schedules to unit(s)/department(s).
• Receives and processes requests such as vacation, leaves of absence and terminations by preparing appropriate documentation, making necessary calculations such as seniority and vacation entitlements and forwarding to appropriate authority for approval.
• Maintains timekeeping records for staff and submits to payroll; liaises with payroll regarding employee enquiries and makes adjustments as required; answers employee enquiries regarding interpretation of collective agreements such as vacation accumulation, levelling and pay policies.
• Maintains records on relief staff such as names, addresses, phone numbers, availability for work, suitable work area and hours worked.
• Performs other related duties as assigned.

This posting will remain open until successfully filled. All internal applicants received by 08:30 am September 24, 2026, will be given first consideration.