Sr. Project Coordinator

RioCan Real Estate Investment Trust; Toronto; On-site; CAD 87,000 - 106,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Work-life balance

Professional development

Employee discounts

Job summary

RioCan Real Estate Investment Trust is seeking a Senior Project Coordinator to support planning, coordination, tracking and delivery of projects within defined scope, timelines and budget. You’ll work with Project Managers, teams, vendors and partners to keep schedules, documentation, risks and actions on track.

The role emphasizes PMI-based artifacts, governance, and cross-functional collaboration, with a focus on organizing deliverables and maintaining project controls across the lifecycle.

Qualifications

• University degree or college diploma in Business, Computer Science, Information Technology, Project Management, or a related field.
• Project management certification, training, or coursework such as PMI CAPM, PMP, or equivalent is an asset.
• 5+ years of experience supporting or coordinating projects, preferably within an Information Technology, business systems, or transformation environment.
• Strong working knowledge of project management practices, project life cycles, governance processes, documentation standards, and status reporting.
• Strong organizational skills with the ability to manage multiple priorities, track details, coordinate deadlines, and follow through on action items.
• Proficiency with project management and collaboration tools such as Microsoft Project, Planner, SharePoint, Teams, Copilot, Excel, PowerPoint, or equivalent applications.
• Familiarity with SDLC, business process documentation, application delivery, data concepts, and technology project environments is considered an asset.
• Excellent written and verbal communication skills, with the ability to prepare clear meeting notes, status updates, reports, and stakeholder communications.
• Demonstrated ability to work independently and collaboratively in a team-oriented environment with project teams, vendors, business partners, and leadership.
• Strong analytical, problem-solving, and time-management skills with the ability to adapt to shifting priorities, demands, and timelines.

Responsibilities

• Provide project coordination support to Project Managers in defining and maintaining project scope, deliverables, milestones, resource requirements, schedules, and budget tracking in collaboration with sponsors, senior management, and stakeholders.
• Support development of project artifacts based on PMI methodology and best practices.
• Coordinate and facilitate project meetings, prepare agendas, capture minutes, log, file and track RAID, document and monitor action items to support timely completion.
• Maintain clear and consistent communication with project teams, stakeholders, vendors, and leadership through status updates, dashboards, reports, and project documentation.
• Assist with resource planning by coordinating availability, onboarding project contributors, monitoring assignments, and escalating resource constraints or conflicts as required.
• Develop and maintain detailed project plans, work breakdown structures, schedules, milestones, dependencies, and deliverable trackers using approved project management tools.
• Coordinate project artifacts and ensure documentation is complete, current, accessible, and aligned with project management standards, audit requirements, and compliance expectations.
• Monitor project progress against schedule, budget, scope, and quality expectations, identifying variances and supporting corrective actions with the Project Manager.
• Support project closure activities by coordinating lessons learned, collecting final documentation, updating repositories, and assisting with closure reports.

Skills

Project management

Communication

Time management

Analytical skills

Team collaboration

Documentation

Risk & issue tracking

Budget tracking

PMI CAPM / PMP

SDLC familiarity

Education

University degree or college diploma in Business/IT/PM

PMI CAPM / PMP asset

Tools

Microsoft Project

Planner

SharePoint

Teams

Copilot

Excel

PowerPoint

Job description

Who We Are

For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.

At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day.

Position Overview

The Senior Project Coordinator supports the planning, coordination, tracking, and delivery of projects within defined scope, timelines, and budget parameters. This role works closely with Project Managers, project teams, stakeholders, vendors, and business partners to maintain project schedules, documentation, reporting, risks, issues, and action its. The Senior Project Coordinator helps ensure project activities are organized, deliverables are monitored, and project governance standards are followed throughout the project life cycle.

Responsiblities

• Provide project coordination support to Project Managers in defining and maintaining project scope, deliverables, milestones, resource requirements, schedules, and budget tracking in collaboration with sponsors, senior management, and stakeholders.
• Support development of project artifacts based on PMI methodology and best practices.
• Coordinate and facilitate project meetings, prepare agendas, capture minutes, log, file and track RAID, document and monitor action items to support timely completion.
• Maintain clear and consistent communication with project teams, stakeholders, vendors, and leadership through status updates, dashboards, reports, and project documentation.
• Assist with resource planning by coordinating availability, onboarding project contributors, monitoring assignments, and escalating resource constraints or conflicts as required.
• Develop and maintain detailed project plans, work breakdown structures, schedules, milestones, dependencies, and deliverable trackers using approved project management tools.
• Coordinate project artifacts and ensure documentation is complete, current, accessible, and aligned with project management standards, audit requirements, and compliance expectations.
• Monitor project progress against schedule, budget, scope, and quality expectations, identifying variances and supporting corrective actions with the Project Manager.
• Support project closure activities by coordinating lessons learned, collecting final documentation, updating repositories, and assisting with closure reports.

Qualifications

• University degree or college diploma in Business, Computer Science, Information Technology, Project Management, or a related field of study.
• Project management certification, training, or coursework such as PMI CAPM, PMP, or equivalent is an asset.
• 5+ years of experience supporting or coordinating projects, preferably within an Information Technology, business systems, or transformation environment.
• Strong working knowledge of project management practices, project life cycles, governance processes, documentation standards, and status reporting.
• Strong organizational skills with the ability to manage multiple priorities, track details, coordinate deadlines, and follow through on action items.
• Proficiency with project management and collaboration tools such as Microsoft Project, Planner, SharePoint, Teams, Copilot, Excel, PowerPoint, or equivalent applications.
• Familiarity with SDLC, business process documentation, application delivery, data concepts, and technology project environments is considered an asset.
• Excellent written and verbal communication skills, with the ability to prepare clear meeting notes, status updates, reports, and stakeholder communications.
• Demonstrated ability to work independently and collaboratively in a team-oriented environment with project teams, vendors, business partners, and leadership.
• Strong analytical, problem-solving, and time-management skills with the ability to adapt to shifting priorities, demands, and timelines.

$86,500 - $105,500 a year

The base salary range for this role reflects compensation for candidates at varying levels of experience and proficiency. The salary will be determined based on the successful candidate’s relevant competencies, including skills, experience, education, and our teams’ requirements.

The listed salary range does not include bonus and other total rewards. This role is eligible for participation in the company’s bonus program.

This job posting is for a newly created role within our organization.

Why join RioCan?

We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards program is designed to help you thrive in every aspect of your life: physically, emotionally, financially, and socially. Here’s what we offer:

An Extensive Health and Benefits Programthat includes health and dental benefits starting on day one, healthcare and wellness/lifestyle spending accounts, access to an employee family and assistance program, virtual healthcare services, and other resources to support your overall well-being.

A Comprehensive Retirement Program to help prepare you for your future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.

Work/Life Balance that prioritizes you. Enjoy flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.

Professional Growth and Development opportunities to advance your skills and grow your career through our continuing education reimbursement, mentorship and leadership development programs, on-demand online learning, and cross-functional training opportunities.

Additional Perks and Benefits that include paid time off, parental leave top-up, employee discounts, referral and recognition programs, and year-round opportunities to connect through community initiatives, committees, and social events.

If you share RioCan’s values and a passion for real estate, we want to hear from you.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.

You can visit us at www.riocan.com and follow us on LinkedIn to learn more about who we are and what a career at RioCan can look like for you.