Sr. Contract Administrator

TES The Employment Solution; Toronto; Hybrid; CAD 90,000 - 120,000; Full time

Job summary

TES The Employment Solution is seeking a Senior Contract Administrator in the Greater Toronto Area, supporting a major public transportation network. This role centers on post-award management of operations and construction contracts, liaising with legal, procurement, and project teams to ensure compliance and risk mitigation.

Ideal candidates bring 10+ years in contract administration within transit or related sectors, strong negotiation, and proficiency with contract management tools.

Qualifications

• Minimum 10 years of experience in Contract Administration, Commercial Management, or a related discipline.
• Post-award contract management experience within transit, transportation, infrastructure, public sector, utilities, or similarly complex operational environments.
• Strong understanding of contract law, tendering practices, commercial management principles, and procurement processes.
• Experience administering service, maintenance, operational, or asset management contracts.
• Proven ability to manage multiple contracts and stakeholders simultaneously.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Experience reviewing contract changes, amendments, claims, invoices, and vendor performance matters.
• Proficiency with contract management systems, reporting tools, and Microsoft Office applications.
• Excellent negotiation, communication, presentation, and stakeholder management skills.
• Postsecondary diploma or degree in Business, Finance, Engineering, Supply Chain, Commerce, or a related field.

Responsibilities

• Administer and manage a portfolio of operations and construction contracts from post-award through contract closeout.
• Review and assess vendor submissions including change requests, amendments, invoices, claims, notices, and contractual correspondence.
• Interpret contract documents, tender requirements, and commercial terms to ensure consistent application of contractual obligations.
• Monitor vendor performance and contract compliance while identifying and resolving contractual issues and risks.
• Support claims avoidance, mitigation, and dispute resolution activities.
• Coordinate contract amendments, variations, and change management processes.
• Maintain accurate contract records and documentation within contract management systems.
• Analyze contract data and prepare reports, dashboards, and recommendations for management decision-making.
• Collaborate with legal, procurement, finance, operations, and project teams on complex contractual matters.
• Support negotiations and enforcement of contractual obligations, including performance remedies and liquidated damages where applicable.
• Escalate significant commercial or contractual issues to senior management as required.

Skills

Contract management

Stakeholder management

Negotiation

Analytical thinking

MS Office

Education

Postsecondary diploma or degree in Business, Finance, Engineering, Supply Chain, Commerce

Tools

Contract management software

Job description

We are currently seeking an experienced Senior Contract Administrator to support one of Canada's largest public transportation organizations. This role is ideal for a contract management professional with strong post-award commercial management experience in transit, transportation, infrastructure, or other complex operational environments.

Location: North York, ON (Hybrid, 2-3 days in-office)

Duration: 1 year contract initially with possible extensions afterwards

About the Role

As a Senior Contract Administrator, you will be responsible for managing and administering a portfolio of operational and construction contracts that support a large-scale public transportation network. You will work closely with internal stakeholders, vendors, legal teams, and project delivery groups to ensure contractual compliance, mitigate risks, and drive commercial excellence.

Key Responsibilities

• Administer and manage a portfolio of operations and construction contracts from post-award through contract closeout.
• Review and assess vendor submissions including change requests, amendments, invoices, claims, notices, and contractual correspondence.
• Interpret contract documents, tender requirements, and commercial terms to ensure consistent application of contractual obligations.
• Monitor vendor performance and contract compliance while identifying and resolving contractual issues and risks.
• Support claims avoidance, mitigation, and dispute resolution activities.
• Coordinate contract amendments, variations, and change management processes.
• Maintain accurate contract records and documentation within contract management systems.
• Analyze contract data and prepare reports, dashboards, and recommendations for management decision-making.
• Collaborate with legal, procurement, finance, operations, and project teams on complex contractual matters.
• Support negotiations and enforcement of contractual obligations, including performance remedies and liquidated damages where applicable.
• Escalate significant commercial or contractual issues to senior management as required.

Qualifications

• Minimum 10 years of experience in Contract Administration, Commercial Management, or a related discipline.
• Post-award contract management experience within transit, transportation, infrastructure, public sector, utilities, or similarly complex operational environments.
• Strong understanding of contract law, tendering practices, commercial management principles, and procurement processes.
• Experience administering service, maintenance, operational, or asset management contracts.
• Proven ability to manage multiple contracts and stakeholders simultaneously.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Experience reviewing contract changes, amendments, claims, invoices, and vendor performance matters.
• Proficiency with contract management systems, reporting tools, and Microsoft Office applications.
• Excellent negotiation, communication, presentation, and stakeholder management skills.
• Postsecondary diploma or degree in Business, Finance, Engineering, Supply Chain, Commerce, or a related field.

Preferred Experience

• Experience working with large public agencies, transit authorities, municipalities, or transportation organizations.
• Knowledge of claims management, quality assurance/quality control principles, and commercial risk management.
• Experience supporting operational contracts involving maintenance, fleet, rail, bus, facilities, or transportation services.

This post is for a recruitment campaign.