Sr. Administrative Assistant & Consulting Team Administrator

McKesson; Mississauga; Hybrid; CAD 56,000 - 75,000; Full time

Job summary

McKesson Specialty Health is seeking a Sr. Administrative Assistant & Consulting Team Administrator to provide high-level administrative support to two Vice Presidents and support the Consulting team.

Based in Mississauga Meadowvale, this hybrid role combines calendar, travel, communications, and expense management with invoicing and project coordination for client engagements. The role requires 5+ years of related experience, proficiency with Microsoft Office 365, and excellent communication

Qualifications

• 5+ years of related administrative experience.
• Experience providing senior-level administrative support, including complex calendar coordination.
• Experience using Microsoft Outlook, Word, PowerPoint, Excel and Teams.

Responsibilities

• Manage complex calendars for two Vice Presidents and protect time for critical activities.
• Coordinate meetings, agendas, materials, attendees and travel; prepare presentations and documents.
• Handle domestic and U.S. travel coordination and expense reporting; support invoicing and billing processes.

Skills

Senior admin support

Calendar management

Travel coordination

Executive communications

Expense administration

Invoicing & billing

Client engagement

Project documentation

MS Office 365

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

Work Arrangement

This is a hybrid position requiring candidates to work on-site at least 2 days per week at our office in Mississauga. The remaining days may be worked remotely, subject to team and business needs.

About the Role

McKesson Specialty Health is seeking an experienced Sr. Administrative Assistant & Consulting Team Administrator to provide high-level administrative support to two Vice Presidents while supporting the day-to-day administrative operations of our Consulting team. This role combines senior-level calendar and meeting management, travel coordination, executive communications and expense administration with consulting-team responsibilities including invoicing, billing coordination, client engagement administration and project documentation. Based in our Mississauga Meadowvale office, this hybrid role is ideal for a highly organized and proactive administrative professional who can confidently manage competing priorities, anticipate needs and work independently with senior leaders and cross-functional teams.

What You’ll Do

Senior Administrative Support (50%)

• Manage complex calendars for two Vice Presidents, proactively resolving conflicts, coordinating priorities and ensuring time is protected for critical business activities.
• Coordinate internal and external meetings, including agendas, meeting materials, attendees, rooms, technology and follow-up activities.
• Keep leaders informed of upcoming priorities, deadlines, travel and scheduling conflicts and ensure required documentation is available in advance.
• Support executive communications and inbox administration and draft or coordinate correspondence as required.
• Coordinate domestic and U.S. business travel, including transportation, accommodations, itineraries and required travel documentation.
• Prepare, proofread and format presentations, correspondence, meeting materials and other business documents.
• Coordinate leadership meetings, town halls, client sessions and special events, including logistics, catering, technology and travel.
• Attend selected meetings to capture minutes, decisions and action items and follow up on outstanding commitments.
• Prepare expense reports and support onboarding, offboarding, access requests, equipment and other administrative requirements.

Consulting Team Administration (50%)

• Coordinate the Consulting team's invoicing and billing process, including collecting billing information, preparing invoice requests, tracking approvals and following up with project leads and Finance.
• Maintain administrative records and trackers for client engagements, purchase orders, contracts, project codes and billing milestones.
• Provide administrative and project coordination support to Consulting leaders and teams, including meeting scheduling, document formatting, templates, distribution lists and records management.
• Coordinate logistics for client meetings and advisory boards, including venues, catering, technology and travel arrangements.
• Serve as an administrative liaison between Consulting leadership, project teams, Finance and other business partners.
• Handle confidential and commercially sensitive information with discretion.

Basic Requirements

• 5+ years of related administrative experience.
• Demonstrated experience providing senior-level administrative support, including complex calendar and meeting coordination.
• Experience using Microsoft Outlook, Word, PowerPoint, Excel and Teams.
• Experience coordinating business travel and expense reporting.
• Strong written and verbal communication skills, with experience preparing professional presentations and business documents.
• Exceptional organizational skills and attention to detail with the ability to manage multiple competing priorities and recurring deadlines.
• Strong judgment, initiative, discretion and ability to work independently with limited supervision.

Preferred Skills/Experience

• Experience supporting multiple senior leaders or executive-level stakeholders.
• Experience with invoicing, billing administration, purchase orders, contracts or other financial-administration processes.
• Previous experience supporting a professional services, consulting or client-facing team.
• Advanced proficiency with Microsoft Office/Microsoft 365 applications.
• Ability to anticipate needs, identify scheduling or workflow conflicts and follow through on commitments.
• Experience working collaboratively with senior leaders, Finance, clients and cross-functional teams.

Compensation

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

• Our Base Pay Range for this position $56,400 - $75,200

Equal Employment Opportunity

McKesson is an Equal Opportunity Employer

McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities.

If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to (United States) [e-mail] or (Canada) [e-mail]. Resumes or CVs submitted to this email box will not be accepted.

Join us at McKesson! McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.