Sponsorship Assistant

Canadian National Exhibition; Toronto; On-site; CAD 40,000 - 52,000; Full time

Benefits offered by this job

Fun environment

Creative input

Iconic event

Job summary

The Canadian National Exhibition (CNE) is seeking a Sponsorship Assistant to join the Sponsorship & Partnerships team in Toronto. This full-time role supports the administration, coordination, and activation of sponsorship programs for a portfolio of clients during the 18-day event period.

Responsibilities include handling sponsor benefits, preparing proposals, liaising with clients, and managing day-to-day sponsorship logistics while maintaining detailed activation schedules and ensuring

Qualifications

• Recently completed post-secondary education in events, marketing, communication or PR, or equivalent work experience would be preferred.
• Extraordinary attention to detail
• Self-starter and ambitious in nature
• Strong project management and time management skills are essential
• Excellent organizational skills and ability to multi-task
• Ability to work under pressure and meet deadlines
• Strong interpersonal skills and a pleasant demeanor
• Ability to work independently and in a team environment
• Excellent written and verbal communication skills and a polished manner
• Must have a valid G2 or G driver's license
• Must be available to work overtime and flexible hours for the duration of the 18-day fair including evenings, weekends and Labour Day holiday

Responsibilities

• Provide account support to the Sponsorship Team
• Research and prospecting support of potential partners for the CNE
• Contribute to partnership proposals by participating in team brainstorms and assisting in writing partnership decks
• Coordinate and execute Sponsor benefits such as marketing approvals, on-site activation details etc.
• Regularly liaise with clients on day-to-day issues surrounding their sponsorship activity and ensuring contractual obligations are fulfilled
• Perform general administrative duties such as answering phones, emails, meeting minutes, photocopying, preparing mailings, filing, coordinating courier pick-up/delivery and maintaining sponsor lists
• Coordinate day-to-day operation of all matters pertaining to sponsor relations and special events
• Maintain a detailed critical path for sponsor activations
• Assist team with proof of insurance, site safety acknowledgement forms and more
• Assist with site plan and floor plan auditing as it relates to Sponsors
• Perform other duties as assigned

Skills

Attention to detail

Self-starter

Project management

Organizational skills

Time management

Communication skills

Teamwork

Written and verbal communication

Education

Post-secondary education in events/marketing/PR

Tools

Microsoft Office

PowerPoint

Excel

Job description

Sponsorship & Corporate Partnerships Full Time Toronto, ON

Schedule: Monday to Friday, 9am - 5pm

ABOUT US

The CNE (Canadian National Exhibition), often affectionately referred to as The Ex, is Canada’s largest community event and one of the top ten agricultural fairs in North America, attracting approximately 1.4 - 1.6 million visitors annually over the course of its 18-day run. With something for everyone, the CNE offers a wide range of attractions and interactive entertainment experiences including: concerts, midway rides and games, shopping, exhibits, marquee programs, food and wacky treats!

Join the team and be part of this summer tradition, helping us inspire Canadians and create memories!

ABOUT THE ROLE

Reporting to the Director, Sponsorship & Partnerships, the Sponsorship Assistant’s role within the sponsorship team will be to actively contribute to achieving the team's objectives by assisting with the administration and coordination of sponsorship programs, campaigns, and logistics for a portfolio of clients.

This position is suited to an individual with a desire to learn more about sponsorship and marketing practices within the events industry. We are looking for candidates who possess strong customer-service skills, administrative experience, attention to detail, and a willingness to learn quickly and be part of a busy team.

Key Responsibilities Include:

• Providing account support to the Sponsorship Team
• Research and prospecting support of potential partners for the CNE
• Contribute to partnership proposals by participating in team brainstorms and assisting in writing partnership decks
• Coordinate and execute Sponsor benefits such as marketing approvals, on-site activation details etc.
• Regularly liaise with clients on day-to-day issues surrounding their sponsorship activity and ensuring contractual obligations are fulfilled
• Performing general administrative duties, such as answering phones, emails, meeting minutes, photocopying, preparing mailings, filing, coordinating courier pick-up/delivery and maintaining sponsor lists
• Coordinates day-to-day operation of all matters pertaining to sponsor relations and special events
• Maintains a detailed critical path for sponsor activations
• Assist team with proof of insurance, site safety acknowledgement forms and more
• Assist with site plan and floor plan auditing as it relates to Sponsors
• Perform other duties as assigned

WHAT WE OFFER

• A fun, collaborative, and engaging work environment.
• Opportunities to bring new ideas to life and contribute creatively.
• The opportunity to be part of one of Canada’s largest and most iconic events.

SPECIAL CONDITIONS

• Willingness to work in areas that may contain bright lights, loud noises, and crowds of people.
• Adaptable to a flexible work schedule, including evenings, weekend, and statutory holidays during event period.

QUALIFICATIONS & REQUIREMENTS

• Recently completed post-secondary education (focus in special events, marketing, communication, public relations) OR equivalent work experience would be preferred
• Extraordinary attention to detail
• Self-starter, ambitious in nature
• Strong project management and time management skills are essential
• Exceptional organizational skills and ability to multi-task
• Ability to work under pressure and meet deadlines
• Strong computer skills (Microsoft Office Suite in particular PowerPoint and Excel)
• Ability to maintain a high degree of discretion and confidentiality
• Strong interpersonal skills and a pleasant demeanor
• Ability to work independently and in a team environment
• Excellent written and verbal communication skills and a polished manner
• Must have a valid G2 or G driver's license
• Must be available to work overtime and flexible hours for the duration of the 18-day fair including evenings, weekends and Labour Day holiday

At the CNE we are committed to fostering a diverse, inclusive and accessible work environment where all employees feel valued, respected and supported. The CNE offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange an interview, please advise us if you require accommodation. Please note only candidates invited for an interview will be contacted.