Specialist, Student Health and Wellness

University of Ottawa; Ottawa; On-site; CAD 76,000 - 96,000; Full time

Benefits offered by this job

Hybrid work option

Job summary

University of Ottawa, Faculty of Medicine, is seeking a qualified professional to ensure students comply with clinical placement requirements and to manage related records. The role includes advising, case management, and operational coordination across programs.

The candidate should hold a Nursing Sciences degree (RN or RPN with experience) and be bilingual (French and English), with a strong focus on privacy and documentation. Hybrid work options may apply.

Qualifications

• Bachelor's degree in Nursing Sciences (RN) with combination of 3 years' experience, or College degree in Nursing Sciences (RPN) with 5 years' experience.
• Valid Certificate of Competence from the College of Nurses of Ontario.
• Knowledge of epidemiology and privacy legislation.

Responsibilities

• Advising: communicates with students whose records are not complete and plans actions.
• Case management: reviews medical records and verifications to ensure standards.
• Operations: helps prepare the operational calendar and coordinates deadlines with stakeholders.
• Reports and records keeping: maintains electronic files for students involved in placement risk management.

Skills

Bilingualism (French & English)

Education

Bachelor's degree in Nursing Sciences (RN)

College degree in Nursing Sciences (RPN)

Tools

Word processing software

Databases

Spreadsheets

Presentations

Email & internet

Job description

Contract & Work Hours

Job Type: Employee

Hours per week: 35

Salary Grade: SSUO Grade 09

Salary Range: $76,104.00 - $96,135.00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the-art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose

Ensures that students are compliant with clinical placement requirements. Collects and analyses the students' clinical placement records. Responsible for ensuring effective implementation of the program across different academic programs for the Faculty of Health Sciences.

Specific Accountabilities

Advising: Communicates with students whose records are not complete and do not meet the program's requirements and determines a plan of action. Ensures that students, post-graduate students are aware of the consequences of non-compliance which includes barring from course registration, removal from academic program. Communicates with the clinical placement coordinators regarding non-compliance issues.

Case management: Reviews and assesses medical records and police record verifications submitted by students to determine if they meet the established standards. Records reviewed include immunization records, serology results, medical reports, on-site testing results, and other associated medical tests and records.

Operations: Participates in the preparation of the operational calendar which details, but is not limited to, deadlines, dates information is required from various stakeholders and dates communications with students/employees are to be undertaken with the objective of contributing to best operational practices.

Reports and records keeping: Maintains electronic files for students/ involved in the Student Placement Risk Management program.

Knowledge, Experience and Skills

Essential Qualifications: Bachelor's degree in Nursing Sciences (RN) with combination of 3 years' experience, or College degree in Nursing Sciences (RPN) with 5 years' experience) Valid Certificate of Competence from the College of Nurses of Ontario Specialized nursing experience in evaluating immunizations and occupational health.

Other Qualifications: Knowledge of relevant legislation and standards in the area of epidemiology. Knowledge of federal and provincial privacy legislation Knowledge of human rights code and its applicability to the collection of confidential and sensitive information Experience in applying policies and procedures, Experience in applying health counselling techniques Experience in problem solving, negotiation and crisis management. Experience in using software for word processing, databases, spreadsheets, presentations, e-mail and internet. Ability to analyze and maintain student records with accuracy and efficiency. Ability to maintain CPRM documentation standards. Ability to build and maintain relationships with colleagues, students and external stakeholders. Ability to set priorities and work in stressful environment. Bilingualism - French and English (spoken and written) #LI-Hybrid.

Key Competencies at uOttawa

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [e-mail] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

If this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language.

The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program.