Specialist, Information Management

OMERS; Toronto; Hybrid; CAD 72,000 - 108,000; Full time

Job summary

OMERS is seeking a Specialist, Information Management to join the Data and Technology team within the Value Management, Risk and Governance area. You will report to the Associate Director, AI and Information Governance.

This role will work primarily on Enterprise Information Management (EIM) initiatives, with supporting contributions to Enterprise Data Governance (EDG) programs. The role emphasizes collaboration with business units to implement policies, standards, and governance tooling across

Qualifications

• Degree or diploma in Information Studies or related field.
• Professional certification such as IGP, CIP, or CDMP is preferred.
• Experience in information management, records management, and data governance.

Responsibilities

• Advance enterprise information management maturity through strategic planning and delivery.
• Design and enhance information lifecycle management, including records, retention, disposition.
• Operationalize retention and labeling across Microsoft 365 using Purview.
• Maintain policies, standards, file plans, and information architectures.
• Support Records and Data Stewardship programs for accountability.
• Advance data governance through classification, metadata, data quality.
• Provide administration for governance tools (Purview, SharePoint, Collibra, Informatica).
• Partner with business to embed governance in new data capabilities.
• Deliver advisory services, training, and enablement for governance culture.

Skills

Project management

Stakeholder engagement

Time management

Communication skills

Information governance

Regulatory requirements

Education

Information Studies degree/diploma

IGP/CIP/CDMP certification

Tools

Microsoft Purview

SharePoint

Collibra

Informatica

SQL

Job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Role Summary

We are looking for a motivated Specialist, Information Management to join the dynamic Value Management, Risk and Governance team within OMERS Data and Technology. You will report to the Associate Director, AI and Information Governance. This role will work primarily on Enterprise Information Management (EIM) initiatives, with supporting contributions to Enterprise Data Governance (EDG) programs.

You Will Be Responsible For

• Support the advancement of enterprise information management maturity at OMERS through strategic planning, execution, and delivery of enterprise-wide initiatives.
• Assist with the design, implementation, and enhancement of information lifecycle management capabilities, including records management, retention, disposition, legal holds, archival preservation, and classification.
• Operationalize and manage retention, disposition, and records labelling across Microsoft 365 platforms (Exchange Online, OneDrive, SharePoint, Teams) using tools such as Microsoft Purview.
• Support the maintenance of enterprise policies, standards, procedures, file plans, and information architectures that support compliant and scalable information governance and Official Record Repositories.
• Support the ongoing operations of Records and Data Stewardship programs to ensure consistent ownership, accountability, and oversight of information and data assets.
• Align and advance data governance capabilities—including data classification, cataloguing, metadata management, data quality, and data lineage—with information management practices.
• Provide administration, configuration, and user support for enterprise governance tooling (e.g., Microsoft Purview, SharePoint, Collibra, Informatica).
• Partner with business functions to embed governance requirements into new and evolving information and data capabilities.
• Deliver enterprise-wide advisory services, training, and enablement to drive adoption, compliance, accountability, and a strong governance culture.

Required Skills & Experience

• Degree or diploma in Information Studies, Information Management, Library and Information Science, Information Technology Management, or Data Management and/or relevant professional certification such as Information Governance Professional (IGP), Certified Information Professional (CIP), or Certified Data Management Professional (CDMP).
• 3+ years of experience working in information management, records management, and/or data governance capacities.
• Knowledge and expertise in information management disciplines, including records management, retention and disposition, legal holds, archival preservation, content management systems, and information governance standards and best practices.
• Working knowledge of data governance practices and technologies, including business process modeling, data classification, data quality, and enterprise implementation of governance tools.
• Strong ability to analyze business and regulatory requirements and translate them into practical information and data governance solutions.
• Demonstrated experience in project management, stakeholder engagement, and time management.
• Excellent verbal and written communication skills, with the ability to engage effectively with both business and technical audiences.
• Hands-on experience with tooling such as Microsoft Purview, SharePoint, Collibra, and Informatica.

Preferred Skills & Experience

• Experience with SQL, MS SQL/Oracle databases, and visualization tools
• Experience working in the Finance, Pensions, Investments, or Commercial Real Estate sectors

We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.

This posting is for an existing vacancy.

The expected salary range for this position is $72,000.00 - $108,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.