Specialist, Events and Sponsorships

Davies Ward Phillips & Vineberg LLP; Toronto; On-site; CAD 70,000 - 80,000; Full time

Job summary

Davies Ward Phillips & Vineberg LLP, a leading Canadian law firm with offices in Montréal, Toronto and New York, seeks an experienced Specialist, Events and Sponsorships. You will lead high-profile events, advise lawyers and teams on strategy, and manage budgets and sponsors to support client relationships and lawyer visibility.

You will partner with Business Development, Marketing and Communications to drive client outreach, content and speaking opportunities.

Qualifications

• Five to seven years of event and sponsorship experience.
• A certificate in event management or a bachelor’s degree in a relevant field is preferred.
• Demonstrated ability to advise stakeholders, develop plans, manage budgets and suppliers, and make sound decisions under pressure.
• Strong communication, organization and attention to detail, with the ability to manage competing priorities and guide others.
• Well informed on new restaurant openings, venue options and events across the city.
• Comfort with event, registration and office technology, and willingness to learn new tools.

Responsibilities

• Lead complex, high-profile virtual, hybrid and in-person events from planning through execution and follow-up, ensuring quality and strong guest experience.
• Collaborate with lawyers, Business Development and other stakeholders to align event plans with firm and practice priorities.
• Recommend event formats, timing, vendors and execution approaches, and guide teams during planning.
• Evaluate sponsorships, manage budgets and activation, and follow up on deliverables.
• Develop and track budgets, monitor spending and negotiate with venues and suppliers within approved parameters.
• Establish measures of success, review attendance and costs, and identify improvement opportunities.

Skills

Event planning

Budget management

Vendor relations

Stakeholder advisory

Communication

Organization

Attention to detail

Education

Certificate in event management

Bachelor’s degree in a relevant field

Job description

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

Position Overview

The Specialist, Events and Sponsorships is a member of the Marketing team and reports to the Director, Events and Sponsorships. The Specialist leads complex and high-profile events and sponsorship initiatives, advises lawyers and internal teams on the right approach, and is accountable for plans, budgets, delivery and evaluation. The role works closely with Business Development, Marketing and Communications to support client relationships and lawyer visibility, and provides day-to-day guidance to the Coordinator. This is an existing vacancy.

Primary Responsibilities

• Lead complex, high-profile virtual, hybrid and in-person events from planning through execution and follow-up, ensuring quality, deadlines and a strong guest experience.
• Work with lawyers, Business Development and other stakeholders to understand an event’s purpose, audience and objectives, and develop plans aligned with firm and practice priorities.
• Recommend event formats, timing, vendors and execution approaches, and provide practical advice to lawyers and internal teams throughout the planning process.
• Evaluate sponsorship opportunities and recommend participation, investment level and activation approach. Manage approved sponsorships, including deliverables, logistics and follow-up.
• Develop and track event and sponsorship budgets, monitor spending and negotiate with venues and suppliers within approved parameters.
• Establish appropriate measures of success for major events and review attendance, engagement, feedback and costs to identify opportunities for improvement.
• Partner with Business Development, Marketing and Communications on client outreach, content, speaking and profile opportunities connected to events and sponsorships.
• Coordinate invitations, presentations and other event materials with the appropriate internal teams.
• Work closely with the Event Coordinator on event logistics, providing guidance and reviewing work where appropriate.
• Support the sourcing of gifts and merchandise, with particular involvement in higher-value or strategically important requirements.

Skills knowledge and experience

• Five to seven years of event and sponsorship experience, including leading complex events in a professional services environment.
• A certificate in event management or a bachelor’s degree in a relevant field is preferred.
• Demonstrated ability to advise stakeholders, develop plans, manage budgets and suppliers, and make sound decisions under pressure.
• Strong communication, organization and attention to detail, with the ability to manage competing priorities and guide others.
• Well informed on new restaurant openings, venue options and events across the city.
• Comfort with event, registration and office technology, and willingness to learn new tools.

Salary Range

The expected starting salary range for this role is $70,000 - $80,000. The final offer will be determined based on the successful candidate's experience and qualifications.

Davies may utilize artificial intelligence (AI) as part of our application screening process, including in reviewing applications to help identify candidates whose skills and experience align with the requirements of the role.

Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.