Specialist, Corporate Programs and Events (Term Opportunity - Six Months)

Toronto Pearson International Airport; Toronto; On-site; CAD 85,000 - 90,000; Full time

Benefits offered by this job

Retirement plan

Health benefits

Employee assistance programs

Paid leave

Education and training

Recognition and rewards programs

Job summary

The Greater Toronto Airports Authority (GTAA) seeks a Specialist, Corporate Programs & Events to plan and execute internal and external events at Toronto Pearson. You will manage conferences, awards ceremonies, training sessions, and hospitality programs, aligning with GTAA’s strategic objectives.

You will build airline/airport partnerships, lead budgeting and planning, coordinate vendors, and ensure safe, compliant event operations with cross‑functional teams.

Responsibilities

• Provide event management and logistics expertise to internal and external client groups to develop event programming that promotes the Toronto Pearson brand and supports strategic objectives.
• Be responsible for the planning and execution of airport events including inaugurals, new route celebrations and other airport partner events.
• Build and maintain airline/airport partnerships and provide support.
• Act as a project manager and work with internal clients to understand their objectives and requirements,prepare and present event programming themes, concepts, budgets, critical paths, regular status updates, detailed event plans and evaluation reports following the event.
• Lead events throughout all the stages (idea recommendation, planning) of execution and on‑site event management.
• Conduct site visits for offsite events, based on Manager’s approval.
• Maintain the relationship with internal and external partners and, on behalf of the client, handle all vendors/suppliers throughout the planning and execution of the event.
• Be responsible for coordinating with Corporate Risk, emergency planning, security and parking and delivering a Master Plan of Operations for events to be referenced by partners throughout the planning and execution.
• Effectively negotiate price and terms with vendors and contractors.
• Provide event logistics support for executive team and board of directors at internal and external events and meetings.
• Provide input to the communications team on all the development of a communication plan for events, including pre‑event and on‑site communications with key partners, web/digital content and promotional materials, and establish communication protocols and operating procedures with event committees, subcontractors, agency staff and volunteers.
• Develop and deliver presentations, memos, briefing materials, and other materials in support of Corporate Programs.
• Act as an ambassador for the Corporate Programs activities.

Job description

The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work, with a bold plan to make Toronto Pearson, Canada’s leading global hub airport, a global leader in airport performance, customer care and sustainability. Together with our partners, approximately 2,100 GTAA employees are working to create a next‑generation airport by innovating in all we do and striving for the most uplifting, safe and efficient experience for our passengers – all while championing the prosperity of our people, the community we call home, and our aviation partners. Join us on our journey together, as we put the joy back into travel and make Toronto Pearson the chosen place to fly and work.

What's in it for you!

• benefits, including retirement planning, comprehensive group health benefits, an employee assistance programs (EAP), paid leave, education and training, as well as recognition and rewards programs.

What can you expect from this position?

The Specialist, Corporate Programs and Events, plans and executes various internal and external corporate events and programs at Toronto Pearson International Airport. This includes conferences, networking events, recognition and awards ceremonies, training sessions, and corporate hospitality programs.

As a Specialist, Corporate Programs & Events, you will:

• Provide event management and logistics expertise to internal and external client groups to develop event programming that promotes the Toronto Pearson brand and supports strategic objectives.
• Be responsible for the planning and execution of airport events including inaugurals, new route celebrations and other airport partner events.
• Build and maintain airline/airport partnerships and provide support.
• Act as a project manager and work with internal clients to understand their objectives and requirements,prepare and present event programming themes, concepts, budgets, critical paths, regular status updates, detailed event plans and evaluation reports following the event.
• Lead events throughout all the stages (idea recommendation, planning) of execution and on‑site event management.
• Conduct site visits for offsite events, based on Manager’s approval.
• Maintain the relationship with internal and external partners and, on behalf of the client, handle all vendors/suppliers throughout the planning and execution of the event.
• Be responsible for coordinating with Corporate Risk, emergency planning, security and parking and delivering a Master Plan of Operations for events to be referenced by partners throughout the planning and execution.
• Effectively negotiate price and terms with vendors and contractors.
• Provide event logistics support for executive team and board of directors at internal and external events and meetings.
• Provide input to the communications team on all the development of a communication plan for events, including pre‑event and on‑site communications with key partners, web/digital content and promotional materials, and establish communication protocols and operating procedures with event committees, subcontractors, agency staff and volunteers.
• Develop and deliver presentations, memos, briefing materials, and other materials in support of Corporate Programs.
• Act as an ambassador for the Corporate Programs activities.

This unionized position is classified at the Band 6 level, with an hourly wage of $44.26, based on a 37.5 hour work week. As part of the recruitment process, you will be required to complete a test.

This is the role for you, if you have:

• Minimum 3 years’ experience in event management, advertising, marketing and public relations.
• Minimum 3 years' experience planning corporate, community and employee events in a sophisticated and multi‑stakeholder environment.
• Experience and knowledge on standards of protocol with dignitaries, government officials and ceremonial guidelines.
• Excellent project management skills, including a consistent track record to lead multiple concurrent projects with focused attention to detail.
• Must have a valid Ontario G Class driver’s license.
• Certified Meeting Professional (CMP) designation an asset.
• Post‑secondary diploma or degree in Communications or related field and or education in events management.
• Ability to obtain and maintain Transportation Security Clearance.

Knowledge and skills you bring, that set-you up for success:

• Excellent experience in planning, leading and implementing corporate, community and employee events.
• Excellent writing, editing and interpersonal skills.
• Experience in budgeting, cost management and event tracking.
• Leadership skills and volunteer management.
• Strong project management skills with an ability to respond to urgent requests in a high degree of attention to detail.
• Self‑motivated person, requiring minimal direction for successful assignment completion.
• Listening and persuasion skills.
• Knowledge and application of standard methodologies in the design and execution of events.
• Ability to evaluate the objective of each event including community fundraising events in order to craft program expansion with the goal of growing or diversifying revenue potential and understanding opportunities to contribute.
• Proven understanding of event fundamentals, channels, strategies and tactics.
• Responsible for event program improvements; researching industry standard processes in event management; recommending policies/protocols for management review and approval.
• Demonstrated ability to identify trends and research new revenue generating opportunities, including fundraising initiatives, for management approval through the development of detailed discussion papers and business cases
• Demonstrated ability to write professional businesses cases and briefs.

The GTAA is committed to Employment Equity and maintaining a diverse, equitable and inclusive workplace where everyone can thrive.