Space Systems Administrative Coordinator

MDA Space; Sainte-Anne-de-Bellevue; On-site; CAD 42,000 - 56,000; Full time

Job summary

MDA Space in Montreal is seeking an Administrative Coordinator to provide secretarial services and administrative support to the satellite systems team. You will work independently with minimal supervision, manage routine office tasks, and help ensure programs and procedures run smoothly.

Responsibilities include preparing reports, data entry, travel requests, budget monitoring, document drafting and translation, meeting support, onboarding new employees, and invoicing processes.

Qualifications

• College-level training in office administration or equivalent.
• Two or more years of experience in administrative support or secretarial work.
• Proficient with standard office software and procedures.
• Excellent interpersonal and communication skills in a multi-level organization.

Responsibilities

• Prepare, review, and update reports related to the department.
• Enter data into internal systems.
• Submit purchase requests, prepare proposals, and process shipping orders.
• Process travel requests and obtain approvals.
• Monitor budgets.
• Proofread and translate documents for the department.
• Attend team meetings and record minutes.
• Prepare presentations and related documents.
• Coordinate internal distribution of information.
• Respond to inquiries by phone and email and route messages.
• Schedule and confirm appointments and reserve rooms.
• Approve invoices and answer questions on expenses.
• Prepare expense reports and distribute checks.
• Assist with onboarding of new employees and IT requests.
• Manage invoices from contractors and consultants.

Skills

Office administration

Secretarial support

Team player

Time management

Interpersonal skills

Education

College-level training in office administration

Tools

Word

Excel

PowerPoint

ERP

Visio

Acrobat

Job description

MDA Space in Montreal is seeking an Administrative Coordinator to provide secretarial services and administrative support to the satellite systems team. You will work independently with minimal supervision, manage routine office tasks, and help ensure programs and procedures run smoothly.

Responsibilities include preparing reports, data entry, travel requests, budget monitoring, document drafting and translation, meeting support, onboarding new employees, and invoicing processes.