South East Construction LP - Site Administrator

Secon Group; Esterhazy; On-site; CAD 42,000 - 60,000; Full time

Job summary

South East Construction L.P. is a union-based, multi-trade industrial construction and maintenance company within the SECON Group. The role provides daily office and site administration support from Esterhazy, Saskatchewan, with a schedule Monday to Thursday 7:00am–4:30pm and Friday 7:00am–11:00am, subject to project needs.

Overtime may be required. The successful candidate will manage timesheets, vendor invoices, project reports, and filing while ensuring safety and regulatory compliance in a

Qualifications

• High School Diploma required; Office Admin diploma is an asset.
• Strong time management to meet deadlines in a fast-paced construction environment.
• Excellent verbal and written communication is required.
• Proficient in Microsoft Word and Excel.
• Knowledge of workplace safety rules, instructions and policies.
• Experience in construction field is an asset.
• Honest, respectful, flexible with sound work ethics.

Responsibilities

• Promote a healthy and positive safe working environment for the company by showing effective leadership and participation in safety related matters.
• Administer multiple work package instructions – Create and administer job setups.
• Review and approve timesheets and vendor invoices.
• Create LEMs (labour, equipment, and material reports) and daily activity reports for the client.
• Update cost control and assist project controls with accruals and budgets.
• Track cost of subcontractors and notify project controls of weekly costs incurred.
• Request, track, and ensure proper approvals are in place from the client.
• Review and process new hire packages and terminations, accordingly.
• Maintain the filing system and site records as required including contractual documents and sub trade contract files.
• Follow job close out procedures.
• Assist where necessary in taking minutes during weekly internal meetings – ensure actions are tasked and followed up with.
• General office supplies management.
• Complete monthly reporting that is required from project controls.

Skills

Time management

Communication skills

Attention to detail

Education

High School Diploma

Office Administration diploma (asset)

Tools

Microsoft Word

Microsoft Excel

Job description

South East Construction L.P. is a union-based, multi-trade, industrial construction and maintenance company scalable to any project size and scope. It is a part of the SECON Group of Companies. South East Construction L.P. takes great pride in providing a safe and rewarding work environment for our employees.

Position

Reporting to the Site Administration Team Lead, you will be responsible for daily administration to support all activities in office and on site.

This position is scheduled Monday to Thursday, from 7:00am to 4:30pm and Friday, from 7:00am to 11:00am. This schedule and hours of work may be subject to change based on the needs of the projects on hand. Overtime may be required depending on immediate needs.

This position will be located at Esterhazy, Sk. and could occasionally require project site attendance, as needed.

Job Duties

• Promote a healthy and positive safe working environment for the company by showing effective leadership and participation in safety related matters.
• Administer multiple work package instructions – Create and administer job setups.
• Review and approve timesheets and vendor invoices.
• Create LEMs (labour, equipment, and material reports) and daily activity reports for the client.
• Update cost control and assist project controls with accruals and budgets.
• Track cost of subcontractors and notify project controls of weekly costs incurred.
• Request, track, and ensure proper approvals are in place from the client.
• Review and process new hire packages and terminations, accordingly.
• Maintain the filing system and site records as required including contractual documents and sub trade contract files.
• Follow job close out procedures.
• Assist where necessary in taking minutes during weekly internal meetings – ensure actions are tasked and followed up with.
• General office supplies management.
• Complete monthly reporting that is required from project controls.

Qualifications

• High School Diploma required, diploma in Office Administration is an asset.
• Excellent time management skills, ability to meet deadlines in a fast-paced Construction Industry and work with minimal supervision.
• Excellent communication skills are required, verbal and written.
• Excellent Microsoft Word and Excel experience are required.
• Knowledge of workplace safety rules, instructions and policies.
• Must demonstrate the following personal attributes; honest and trustworthy, respectful, flexible, and have sound work ethics.
• Experience working in a construction field would be an asset.

Total Compensation

With this opportunity, a competitive Total Compensation Package, including fair and equitable wages and a comprehensive group benefit plan will be offered.

Closing Date

Open until suitable candidate is hired