Sourcing and Contracts Operation Specialist

Southlake Health; Newmarket; Hybrid; CAD 49,000 - 59,000; Full time

Benefits offered by this job

Hybrid, virtual, and in-person working

Health and dental benefits

HOOPP pension plan

Enhanced wellness initiatives

Job summary

Southlake Health in Newmarket, ON is seeking a Sourcing and Contracts Operation Specialist to provide purchasing and coordination support across contracts and capital purchases. You will help end users with requisitions and streamline supply chain processes in a dynamic hospital environment.

The role involves supporting RFQ, RFI, and RFP initiatives, assisting with reconciliations for the Shared Service Organization, and collaborating with the Manager of Materials Management.

Qualifications

• Post-secondary education (community college) in business or a relevant field.
• CPP, CSMP, or OIPMAC-Purchasing certification or equivalent.
• 2-3 years’ experience in a Healthcare purchasing and strategic sourcing environment.
• Proficient Microsoft applications experience.
• Project management and conflict resolution training.
• Demonstrated commitment to customer service.
• Demonstrated knowledge of McKesson’s Pathways Material Management an asset.

Responsibilities

• Provide purchasing and coordination support to contracts and capital purchases.
• Assist end users with requisitioning and supply chain processes.
• Support Shared Service Organization reconciliations and related admin duties.
• Provide RFQ/RFI/RFP support and may lead initiatives for the Manager of Materials Management.

Skills

Microsoft Office

Project management

Conflict resolution

Customer service

Healthcare purchasing

Education

Post-secondary education in business or relevant field

Purchasing certifications (CPP/CSMP/OIPMAC)

Tools

McKesson Pathways Material Management

Job description

Job Category: Professional Hospital Location: Newmarket ON Job Type: Permanent, Full time Number of Positions: 1 Minimum - Maximum Hourly Rate: $35.82 - $42.58

Why Join Our Team?

• Hybrid, virtual, and in-person working environment (where applicable).
• Progressive health and dental benefit plans.
• HOOPP pension plan with employer and employee premium sharing.
• Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.

About the role

The role of Sourcing and Contracts Operation Specialist is responsible for providing purchasing and coordination support to contracts, Capital purchases, manage and support end users in the use of requisitioning and supply chain processes. This role also entails supporting Shared Service Organization reconciliations, administrative duties as required and providing Request for Proposal support and to the Manager of Materials Management which may include leading RFQ, RFI and RFP initiatives.

What you bring

• Post-secondary education (community college) in business or a relevant field
• CPP, CSMP, or OIPMAC-Purchasing certification or equivalent
• 2-3 years’ experience in a Healthcare purchasing and strategic sourcing environment
• Proficient Microsoft applications experience
• Project management and conflict resolution training
• Demonstrated commitment to customer service
• Demonstrated knowledge of McKesson’s Pathways Material Management an asset

Use of Artificial Intelligence (AI)

We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspective each candidate brings to our organization.

Health & Safety Workplace Responsibilities

• It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace.
• Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures.
• Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide.
• Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer.
• Proven ability to attend work regularly as per the Attendance Support Policy.

Commitment to Diversity and Inclusion

Southlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process.

Regular and reliable attendance is an expected requirement of this position. We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.

Only candidates selected for an interview will be contacted.

Thank you for your submission. We appreciate your interest in joining Southlake Health!

We’re proud to be recognized as one of Greater Toronto's Top Employers for 2026, one of Canada’s Most Admired Corporate Cultures for 2025, and one of the World’s Best Hospitals for seven years in a row - recognitions that reflect the strength of our people and our workplace culture.

For over 100 years, Southlake Health has been dedicated to building healthy communities through innovative care. While many things have changed over the years, our unwavering pride in our people, place, and performance has stood the test of time. With a passionate family of 6,000 medical professionals, staff, volunteers, and students, we work together every day to deliver exceptional care close to home. We are here for everyone who walks through our doors, no matter where they are in their life journey. Our commitment extends beyond our walls, reaching every community we serve. Driven by our heartfelt dedication, we believe that everyone deserves the best care and the best experience. As we look to the future, our vision remains clear: to grow alongside our communities. This vision is anchored in our commitment to put people first - pushing boundaries and embracing the latest medical advancements while ensuring we meet individuals where they are in life. Every innovation, treatment technique, and interaction is centered on our desire to provide the leading-edge care that patients expect and deserve.