Materials Management Coordinator, Supply Chain

Southlake Health; Newmarket; Hybrid; CAD 57,000 - 68,000; Full time

Benefits offered by this job

Hybrid work environment

Health and dental benefits

HOOPP pension plan

On-site gym membership

Wellness initiatives

Job summary

Southlake Health is seeking a Materials Management Coordinator, Supply Chain to lead daily operations of Distribution and Receiving, ensuring uninterrupted supply for patient care. You will manage inventory, staff, and system issues in a fast-paced hospital setting with a strong focus on equity and inclusion.

You will oversee 20 staff, coordinate with departments, and drive continuous improvement in stock control, payroll submissions, and training, while maintaining compliance with regulatory

Qualifications

• Minimum 5 years in healthcare or complex supply chain environment.
• Experience managing hospital inventory and staff.
• Experience with healthcare inventory systems.
• Strong leadership and communication skills.

Responsibilities

• Ensure supplies are consistently available to all departments to support patient care.
• Monitor inventory levels and adjust quotas to minimize stockouts.
• Oversee distribution and receiving operations.
• Supervise approximately 20 staff and schedule.
• Provide liaison between end-user departments and Materials Management.
• Maintain compliance with sterile product handling standards.

Skills

Leadership

Inventory management

Staff supervision

Data analysis

Communication

Problem solving

Systems proficiency

Education

Materials Management diploma

Supply chain coursework

Tools

Nova

McKesson PMM

Horizon Surgical Manager (HSM)

Logi-D

Logi-CC

E-Pay

Job description

Job Category: Leadership

Hospital Location: Newmarket ON

Job Type: Permanent, Full time

Number of Positions: 1

Minimum - Maximum Hourly Rate: $41.66 - $49.52

Why Join Our Team?

• A people-first workplace environment that prioritizes belonging, wellness, and psychological safety.
• Hybrid, virtual, and in-person working environment (where applicable).
• Progressive health and dental benefit plans.
• HOOPP pension plan with employer and employee premium sharing.
• Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.

About the role

The Materials Management Coordinator, Supply Chain is responsible for managing and executing the daily operations of the Distribution and Receiving Departments to ensure uninterrupted supply availability across the hospital. This role plays a critical part in supporting patient care by maintaining adequate inventory levels, minimizing stockouts, and ensuring efficient supply chain operations. The successful candidate will bring strong leadership, technical expertise, and healthcare supply chain experience, with the ability to manage staff, systems, inventory, and operational priorities in a fast-paced clinical environment. We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspectives each candidate brings to our organization.

What you'll be doing

Distribution & Inventory Management

Ensure supplies are consistently available to all departments to support patient care delivery.

Monitor inventory levels and adjust quotas to minimize stockouts and reduce waste.

Manage substitutions for backordered products, including sourcing alternatives and coordinating end-user approvals.

Oversee monitoring of non-stock items ordered directly by departments.

Manage daily operations of the Distribution and Receiving departments.

Ensure continuous product rotation and conduct regular audits of supply carts and inventory quotas.

Systems & Technical Oversight

Maintain working knowledge of all Materials Management systems and interfaces.

Troubleshoot system issues and coordinate resolutions when system outages occur.

Systems include (but are not limited to): Nova, McKesson Pathways Materials Management (PMM), Horizon Surgical Manager (HSM), Logi-D, Logi-CC, and E-Pay.

Staffing & Leadership

Provide advance scheduling for Distribution and Receiving staff.

Ensure accurate payroll submissions and timekeeping.

Supervise and support approximately 20 staff members.

Enforce attendance management policies and departmental procedures.

Provide ongoing training, coaching, and leadership to Distribution staff.

Facilitate onboarding and training for new employees using established training checklists.

Collaboration & Customer Support

Act as the primary liaison between end-user departments and Materials Management.

Respond to inquiries from clinical and administrative staff regarding product availability and sourcing.

Provide semi-annual optimization reports to Nurse Managers outlining usage trends, inventory levels, and quota effectiveness.

Collaborate with Nurse Managers and Coordinators to optimize departmental supply carts.

Continuous Improvement & Compliance

Coordinate and implement product changes across the organization.

Participate in quality improvement initiatives, audits, and performance monitoring.

Update and maintain departmental policies and procedures to reflect current practices.

Ensure compliance with federal and provincial standards related to sterile product handling.

Complete and maintain monthly departmental safety audits.

Maintain after-hours emergency contact lists (internal leadership and external suppliers).

Support departmental redesign initiatives and operational improvements aligned with organizational goals.

What you bring

• Community College diploma with a focus on Materials Management or a related field required.
• Additional coursework in supply chain, logistics, or inventory management considered an asset.
• Minimum 5 years’ experience in a healthcare or complex supply chain environment.
• Demonstrated experience managing inventory in a hospital or clinical setting.
• At least 1 year of experience with healthcare inventory and materials management systems.
• Strong understanding of hospital routines and supply chain workflows.
• Strong leadership, communication, and interpersonal skills.
• Advanced problem-sploring and decision-making abilities.
• Proven ability to manage competing priorities under tight deadlines.
• High level of accuracy, attention to detail, and organizational skills.
• Ability to analyze data and make inventory and staffing decisions with significant operational and financial impact.
• Proficient in computerized inventory and materials management systems.

Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.

Regular and reliable attendance is an expected requirement of this position.

We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.

Use of Artificial Intelligence (AI)

We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspective each candidate brings to our organization.

Health & Safety Workplace Responsibilities

It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.

Commitment to Diversity and Inclusion

Southlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process.

Anti-Oppression/Anti-Racism at Southlake Health

Southlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas.

Only candidates selected for an interview will be contacted. Thank you for your submission. We appreciate your interest in joining Southlake Health! Join the Southlake Health Community! Are you ready to build a meaningful career where you and your work truly make a difference? Join us at Southlake Health, where you'll collaborate with compassionate, motivated professionals who are committed to caring for our communities every day. We're proud to be recognized as one of Greater Toronto's Top Employers for 2026, one of Canada's Most Admired Corporate Cultures for 2025, and one of the World's Best Hospitals for seven years in a row - recognitions that reflect the strength of our people and our workplace culture. For over 100 years, Southlake Health has been dedicated to building healthy communities through innovative care. While many things have changed over the years, our unwavering pride in our people, place, and performance has stood the test of time. With a passionate family of 6,000 medical professionals, staff, volunteers, and students, we work together every day to deliver exceptional care close to home. We are here for everyone who walks through our doors, no matter where they are in their life journey. Our commitment extends beyond our walls, reaching every community we serve. Driven by our heartfelt dedication, we believe that everyone deserves the best care and the best experience. As we look to the future, our vision remains clear: to grow alongside our communities. This vision is anchored in our commitment to put people first- pushing boundaries and embracing the latest medical advancements while ensuring we meet individuals where they are in life.