Software Asset Management Analyst

SAIT; Calgary; Hybrid; CAD 75,000 - 80,000; Full time

Benefits offered by this job

Generous time off

Medical/dental/vision benefits

Mental health support

Health Spending Account

Professional development

Pension through LAPP

Campus dining options

Fitness facilities access

Job summary

SAIT’s Information Technology Services is seeking a Software Asset Management Analyst to ensure that SAIT’s software assets are managed in full compliance with vendor contracts and to support procurement and asset tracking.

The role focuses on audits, reporting, and data analysis, collaborating with stakeholders to maintain an effective SAM program while promoting cost savings and compliance. SAIT offers a comprehensive benefits package and strong professional development opportunities.

Qualifications

• 1 - 3 years of experience in application licensing or a related role; 3 - 5 years preferred.
• Diploma in Technical or Administrative Management; a related Bachelor's degree is an asset.
• ITIL Foundations or CSAM certification is an asset.
• In-depth knowledge of SAM practices, licensing requirements, and lifecycle management.
• Experience creating reports on software consumption and entitlement status.
• Experience with SharePoint and MS Office; strong Excel skills.
• Strong analytical, problem-solving, and communication abilities; stakeholder engagement.

Responsibilities

• Maintain software inventory records, including license keys and entitlements, to ensure accurate information.
• Monitor expirations and provide renewal reporting to stakeholders.
• Analyze software usage and licensing data to identify optimization, cost savings, and compliance improvements.
• Assist with software procurement and license decommissioning.
• Harvest unused licenses to optimize utilization and prepare reports on SAM activities.
• Reconcile contract and license data with deployed instances to verify compliance and billing.
• Liaise with vendors for software information and application files.

Skills

Software Asset Management

Licensing compliance

Data reporting

Stakeholder engagement

Excel proficiency

Education

Diploma in Technical or Administrative Management

Bachelor's degree in related field

Tools

SharePoint

Microsoft Office Suite

Microsoft Excel

Job description

Technology is just the start. At SAIT, our IT Services team collaborates across the institution to shape smarter, more connected ways of teaching, learning and working. We’re strategic thinkers, problem-solvers, and innovators who turn big ideas into digital solutions that move SAIT forward. Join us and help build what’s next.

The Opportunity

Job classification: P2054 - Programmer Analyst II

Salary range:$75,000 - $80,000

Placement within the range is typically based upon a review of skills, experience, and internal equity.

Hours per week: 37.5

Paid leave: 4 Weeks Vacation / 14 Flex Days per year

Deadline to apply: 9:00am, August 17, 2026

SAIT is looking for a Software Asset Management (SAM) Analyst to join our Information Technology Services team! This role is responsible for ensuring that SAIT’s software assets are properly managed and utilized in full compliance with vendor contracts.

Key responsibilities include recommending, supporting, and maintaining SAM policies and procedures, assisting with software procurement, and maintaining an inventory of all software assets across the institution. The position also involvestracking and updating license data, monitoring usage patterns, supporting compliance audits, and collaborate with stakeholders to maintain an effective SAM program at SAIT.

How you'll contribute

• Maintain software inventory records, including license keys and entitlements, to ensure accurate and up-to-date information.
• Monitor alerts for upcoming expirations and provide reporting to Director for renewal process.
• Analyze software usage and licensing data to identify opportunities for optimization, cost savings, and compliance improvements.
• Facilitate software license and contractual decommissioning in conjunction with application specialists.
• Assess and harvest unused licenses to achieve optimal software utilization.
• Create and generate reports to communicate software asset management activities and results.
• Manage service ticket queue and ensure timely resolution of software requests.
• Conduct audits of software licenses to reconcile compliance and verify licensing agreements.
• Reconcile data and document vendor contract and license information vs. deployed instances to verify compliance, associated dates, license keys, stakeholders, cost, and billing information.
• Liaise between SAIT and vendors to obtain software information and application files.

What you bring

• Diploma in Technical or Administrative Management, or related technical field. A Bachelor's Degree in a related field would be an asset.
• 1 - 3 years of experience in application licensing or a related role, 3 - 5 years of experience is preferred.
• ITIL Foundations Certification or Certified Software Asset Manager (CSAM) is an asset.
• In-depth knowledge of Software Asset Management (SAM) practices and methodologies.
• Hands-on experience with software license agreements, compliance requirements, and software lifecycle management (deployment, upgrades, and retirement).
• Experience creating reports on software consumption and entitlement status.
• Working knowledge of SharePoint and Microsoft Office suite (Word, PowerPoint, Visio, Teams), and strong proficiency in Microsoft Excel.
• Proven ability to identify license risks and optimization opportunities.
• Experience participating in internal software audits and compliance reviews.
• Capacity to deal with sensitive licensing information and maintain confidentiality, integrity, and ethical standards.
• Skilled in business engagement with stakeholders across various organizational levels.
• Strong quantitative, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Collaborative mindset with the ability to work effectively in a team environment.

We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way.

Together, we build bold futures

At SAIT, we equip you with the resources you need to shape bold futures for yourself and our communities. We offer a comprehensive package including:

- Generous time off to pursue other passions and support your wellbeing

- SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported

- Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate

- Access to a Health Spending or Taxable Spending Account

- Professional development opportunities through our Free Seat Program, tuition support, access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses

- Defined Benefit pension through LAPP to help you retire with confidence

- Excellent dining options on campus

- Free access to our fitness facilities and group fitness classes

And the perks keep on coming!

About SAIT

At SAIT, we’re building bold futures. We’re a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.

Named one of Alberta’s Top Employers, we’re driven by a desire to create an impact in our community. If you’re looking for a place where purpose meets possibility, you’ve found it here.

We’re committed to community and belonging

Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.