SMS Operations Manager

University of Victoria; Victoria; On-site; CAD 70,000 - 90,000; Full time

Job summary

The University of Victoria is seeking an Operations Manager for the School of Medical Sciences. This role oversees daily administrative, operational, and technical activities and serves as the main contact for faculty and students.

The ideal candidate has a commitment to diversity, strong organizational skills, and experience leading teams. An undergraduate degree and three years of relevant experience are required. This position may involve flexible hours to accommodate meetings and training.

Qualifications

• Requires an undergraduate degree plus three years of relevant experience.
• Experience preparing budget analysis, proposals, and presentations.
• Ability to collaborate and maintain relationships with diverse individuals.

Responsibilities

• Oversee HR and finance administration for the School staff.
• Manage safety, facilities, and security needs in laboratory spaces.
• Coordinate training on core equipment in the laboratory.

Skills

Diversity commitment

Administrative skills

Team leadership

Critical thinking

Technical material preparation

Problem-solving

Budget management

Laboratory experience

Graduate studies understanding

Human resources knowledge

Education

Undergraduate degree

Job description

Mandate

The School of Medical Sciences (SMS) Operations Manager oversees the day‑to‑day administrative, operational, and technical activities of the School, and serves as the main point of contact for the faculty, staff, and students with reference to UVic central administration. The Operations Manager works closely with the Academic Head and the Director of Administration and completes UVic reports relating the research and educational initiatives of the School.

Objectives

• The Operations Manager is responsible for the HR and finance administration and operational management of School staff and provides oversight to relevant processes and procedures for the team and for the laboratories.
• The Operations Manager oversees Laboratory and study spaces safety, facilities management, and security needs, as well as manages core equipment in the laboratory spaces, including coordinating training on core equipment.
• Some flexible hours may be required for meetings or further training. This position requires the handling of compressed gases and the coordination of other large deliveries in alignment with on campus OHSE provided training.

This position requires a level of education, training, and experience equivalent to an undergraduate degree plus three years of relevant experience. An equivalent combination of education, training, and experience may be considered.

Knowledge, Skills, and Abilities

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Demonstrated administrative and organizational skills.
• Demonstrated experience leading and motivating a team of professionals.
• Excellent critical thinking and problem‑solving skills.
• Demonstrated experience preparing technical materials such as budget analysis, proposals, and presentations.
• Ability to identify and analyze issues, develop solutions, and implement effective strategies to achieve desired outcomes.
• Ability to collaborate, build and maintain positive relationships with diverse individuals and work effectively in a team environment.
• Demonstrated experience developing and managing budgets, forecasting for future needs, working with financial systems and other accounting, and purchasing procedures is preferred.
• Understanding or experience working in a laboratory environment is an asset.
• Understanding graduate studies or experience working with graduate students is an asset.
• Understanding of Human Resources practices and working within a unionized environment.