Site Time Focal

Information & Technology Management; Sarnia; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the energy sector is hiring a Site Time Focal for the Sarnia Refinery. The role involves managing payroll and scheduling, serving as administrative support, and requiring proficiency in various software systems such as Schedule Pro, Workday, SAP, and SharePoint. Applicants should hold a Bachelor's Degree and have at least 3 years of relevant experience. The company values diversity and encourages applications from all qualified candidates.

Benefits

Flexible working hours

Remote work possibilities

Annual salary increases

Paid parental leave

Qualifications

• Minimum of 3 years of experience working with SharePoint Online, Office 365, SAP, and Schedule Pro.
• Proficient in managing pay entries using Schedule Pro and SAP.
• Experience with SharePoint migrations and post-migration issue resolution.

Responsibilities

• Responsible for payroll and scheduling entries, reporting, and problem-solving.
• Act as subject matter expert for Schedule Pro used for scheduling and timesheets.
• Perform administrative duties including office management and meeting scheduling.

Skills

SharePoint Online

Office 365

SAP

Schedule Pro

Education

Bachelor’s Degree

Office Administration certificate

Job description

Reference ID R180972 Updated 06/09/2025

Business Administration

Canada

Sarnia

N/A

What’s The Role

Shell is seeking a Site Time Focal to join their team at the Sarnia Refinery. This role is responsible for all payroll and scheduling entries, including reporting, problem-solving, and troubleshooting. Additionally, you will serve as administrative support for the Asset Teams.

Accountabilities

Payroll

• Maintain a skill level in the Schedule Pro, Workday, Sharepoint, and SAP programs, and stay updated on Hourly Payroll Practices and Collective Bargaining Agreements.
• Act as a subject matter expert for SchedulePro used for shift scheduling and timesheets by Production Team Members.
• Ensure timely and accurate input of exception time into Schedule Pro (overtime, absences, shift changes, work up).
• Serve as a resource for payroll inquiries/issues in consultation with the Shell Hourly Time Focal and HR Service Desk if required.
• Audit time entries prior to payroll deadlines each pay period per HR standards.
• Validate and assist in year-end quota balance reconciliations for payouts and carryovers.
• Ensure appropriate quota entitlements are reflected in SAP for each hourly employee in Quarter 1 of each year.
• Interface with Human Resources and the payroll team on overtime policy issues, data entry, and reporting processes.
• Compile various reports such as the Production monthly overtime report, quarterly absence reports, and year-end sickness reports.
• Provide backup support for other Production Time Focal for time entry & timesheets/inquiries.
• Onboard new Production hourly & staff about pay practices and timesheet processes via presentations or emails.
• Coach Hourly workers and Production Team Leads to ensure process effectiveness and consistency.
• Assist the Production Supervisor with scheduling changes on a monthly basis.

Administrative

• Perform administrative duties including stationery orders, meeting scheduling, and office management.
• Ensure timely and accurate resolution of expense statements.
• Act as SharePoint Functional Site Owner for the Asset team.
• Serve as SharePoint Records Management Focal for the Asset team.
• Support Production with ad-hoc projects to meet business needs.
• Perform other duties as required.

What You Bring

• Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer.
• Bachelor’s Degree preferred.
• Office Administration certificate preferred.
• Minimum of 3 years of experience working with SharePoint Online, Office 365, SAP, and Schedule Pro.
• Proficient in managing pay entries using Schedule Pro, Workday, SAP, and developing SharePoint libraries and information architecture.
• Experience with SharePoint migrations and post-migration issue resolution.
• Solid understanding of OneDrive, SharePoint Workflows, Microsoft Teams, and Adobe Acrobat Pro.
• Ability to implement changes to SharePoint pages/environments.

If you don’t see yourself fully reflected in every job requirement listed above, we still encourage you to apply. We are committed to creating a more equitable, inclusive, and diverse company and strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply.

What We Offer

You will work with talented, committed people in an innovative environment, with opportunities to develop skills and grow. We value honesty, integrity, and respect, and offer flexible working hours and remote work possibilities. Our compensation includes a competitive salary, annual increases, paid parental leave, and diverse career opportunities.

Shell aims to be one of the most diverse and inclusive companies worldwide. Learn more about our efforts towards this goal.

Shell in Canada

Shell Canada is part of a global energy and petrochemicals group with operations since 1911, including upstream, downstream, renewables, and energy solutions. Our key projects include LNG Canada, shale gas assets, a network of retail stations, and investments in renewables and energy solutions.