Site Time Focal

Shell; Corunna; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the energy sector is seeking a Site Time Focal to join their Sarnia Refinery team. The role involves managing payroll and scheduling tasks, ensuring accurate time management and supporting asset teams. Candidates should ideally hold a Bachelor's Degree and possess significant experience with SAP and SharePoint. This position offers opportunities to work in a dynamic environment with a focus on efficiency and effectiveness in payroll operations.

Qualifications

• At least 3 years of experience with SharePoint Online, Office 365, SAP, and Schedule Pro.
• Legal authorization to work in Canada full-time.
• Experience with SharePoint migrations and post-migration issue resolution.

Responsibilities

• Maintain payroll and scheduling entries, including auditing time entries before payroll deadlines.
• Act as a subject matter expert for SchedulePro and ensure accurate input of exception time.
• Manage administrative tasks such as meeting scheduling and office management.

Skills

Proficiency in SAP

Time management

Problem-solving

Reporting

Troubleshooting

Education

Bachelor’s Degree

Office Administration certificate

Tools

Schedule Pro

Workday

SharePoint

SAP

Job description

What’s The Role

Shell is seeking a Site Time Focal to join their team at the Sarnia Refinery. This role is responsible for all payroll and scheduling entries, including reporting, problem-solving, and troubleshooting. Additionally, you will serve as administrative support for the Asset Teams.

Accountabilities:

Payroll

• Maintain proficiency in Schedule Pro, Workday, SharePoint, and SAP programs, and stay updated on Hourly Payroll Practices and Collective Bargaining Agreements.
• Act as a subject matter expert for SchedulePro, used for shift scheduling and timesheets by Production Team Members.
• Ensure timely and accurate input of exception time into Schedule Pro (overtime, absences, shift changes, work up).
• Serve as a resource for payroll inquiries/issues, consulting with the Shell Hourly Time Focal and HR Service Desk as needed.
• Audit time entries before payroll deadlines each pay period per HR standards.
• Assist in year-end quota balance reconciliations for payouts and carryovers.
• Ensure quota entitlements are correctly displayed in SAP for each hourly employee in Quarter 1 annually.
• Coordinate with HR and payroll teams on overtime policy issues, data entry, and reporting processes.
• Compile various reports, including monthly overtime, quarterly absence, and year-end sickness reports.
• Provide backup support for other Production Time Focals with time entry and inquiries.
• Onboard new hourly and staff employees regarding pay practices and timesheet processes via presentations or emails.
• Coach hourly workers and Production Team Leads to ensure process effectiveness and consistency.
• Assist the Production Supervisor with scheduling changes monthly.

Administrative Duties:

• Manage administration tasks such as stationery orders, meeting scheduling, and office management.
• Ensure timely resolution of expense statements.
• Serve as SharePoint Functional Site Owner for the Asset team.
• Act as SharePoint Records Management Focal for the Asset team.
• Support production with ad-hoc projects.
• Perform other duties as required.

What You Bring

• Legal authorization to work in Canada full-time, outside current employment.
• Bachelor’s Degree preferred.
• Office Administration certificate preferred.
• At least 3 years of experience with SharePoint Online, Office 365, SAP, and Schedule Pro preferred.
• Proficiency in managing pay entries using Schedule Pro, Workday, SAP, and developing SharePoint libraries.
• Experience with SharePoint migrations and post-migration issue resolution.
• Solid understanding of OneDrive, SharePoint workflows, Microsoft Teams, and Adobe Acrobat Pro.
• Ability to implement changes to SharePoint pages/environments.

We encourage applicants from all backgrounds and experiences to apply, even if not fully meeting every requirement, as part of our commitment to diversity and inclusion.