Site Operations Lead & Office Manager (Maternity Coverage)

parkplaceseniorsliving; Nanaimo; On-site; CAD 42,000 - 52,000; Full time

Job summary

Wexford Creek Seniors Community of Park Place Seniors Living in Nanaimo, BC, is seeking a contract Office Manager to cover maternity leave from December 2026 to January 2028. The role supports daily operations at our long-term care home and coordinates front desk activities.

The ideal candidate is energetic, highly organized, detail-oriented, and communicates effectively in writing and verbally. Responsibilities include reception, financial tasks, records maintenance, and cross-department

Qualifications

• Post-secondary diploma or certificate in financial management, bookkeeping or related field.
• Accounting or bookkeeping experience required.
• Strong organizational skills with exceptional attention to detail.
• Professional and friendly communication.
• Ability to manage multiple priorities with discretion and confidentiality.
• Experience with Microsoft Office and comfort with learning new systems.
• Passion for supporting seniors, families, and care teams.

Responsibilities

• Oversee front desk operations and lead administrative staff.
• Greet Residents, Families, Visitors, and Contractors professionally.
• Answer calls, emails, inquiries promptly.
• Manage mail and courier services and collaborate across departments.
• Support Site Leader with daily administrative and financial operations.
• Maintain accurate resident, staff, and operational records.
• Assist with resident move-ins/move-outs and site events.

Skills

Organizational skills

Communication skills

Discretion and confidentiality

Multitasking

Education

Financial management diploma

Bookkeeping experience

Tools

Microsoft Office

Job description

Wexford Creek Seniors Community of Park Place Seniors Living in Nanaimo, BC, is seeking a contract Office Manager to cover maternity leave from December 2026 to January 2028. The role supports daily operations at our long-term care home and coordinates front desk activities.

The ideal candidate is energetic, highly organized, detail-oriented, and communicates effectively in writing and verbally. Responsibilities include reception, financial tasks, records maintenance, and cross-department