Site Coordinator

Kaizen Lab Inc.; Halifax; On-site; CAD 27,000 - 32,000; Full time

Benefits offered by this job

YMCA membership

Y at Home access

3 weeks vacation

Benefits & pension

Wellbeing & counselling

Job summary

YMCA is seeking a Site Coordinator for the Before and After School Program (YPHD) to provide day-to-day leadership and oversee operations at multiple school sites in HRM. You will supervise program and inclusion staff, ensure safe, inclusive, high-quality programming, and report to the YPHD Program Manager.

You will manage staffing, scheduling, budgeting, and program planning while maintaining strong relationships with families and school partners.

Qualifications

• Must have own car or reliable transportation.
• High school diploma or equivalent with strong reference.
• Minimum 2 years of childcare experience.
• Experience supervising a staff team.
• Knowledge of the school system and community resources is an asset.
• Ability to meet multiple deadlines and priorities.
• Strong attention to detail.
• Excellent verbal, written, and presentation skills.
• Proficient in Microsoft Office.
• Flexibility to work different shifts within the program hours.

Responsibilities

• Lead and supervise all program staff at the site, fostering a positive, collaborative team environment.
• Directly supervise staff and address operational challenges, coaching as needed.
• Ensure safe, inclusive daily operations and staff-to-child ratios.
• Review timesheets and payroll data; manage attendance records and reporting.
• Stay within budget guidelines and manage supplies and expenses.
• Plan and evaluate developmentally appropriate, engaging programming.
• Maintain YMCA values, inclusion, safety, and compliance with policies.
• Maintain accurate documentation and required reporting (attendance, incidents).
• Communicate regularly with families and build partnerships with schools and partners.
• Support staff recruitment, onboarding, and professional development.
• Participate in audits, trainings, and leadership meetings.
• Perform other duties as required.

Skills

Verbal communication

Written communication

Presentation/workshop facilitation

Microsoft Office

Attention to detail

Flexibility

Staff supervision

Time management

Own car / transportation

Education

Highschool Diploma

Job description

Location: St. Catherine's Elementary School, Ducd'Anville Elementary School, Inglis Street Elementary School, WestmountElementary School, Joseph Howe Elementary School

Program: YMCA Physical Healthy Development Before andAfter School (YPHD)

Position Status: Full Time (Contract September2026-June 2027)

Compensation: $19.50-$23.50

There is potential inside all of us - we all have it inus to shine.

Every charity exists to help solve a problem - our charityexists to help solve many problems, from childcare shortages, social isolation,mental health issues, access to wellness, and more. Today, our network isspread across 100+ program locations in HRM and the province, meeting the mosturgent needs of our communities in mental health supports, accessiblechildcare, supporting an increasing immigrant population, safe spaces for youthto grow and lead, helping to navigate a precarious labour market, deliveringwellness programming for all, and creating community for isolated older adults.

We give people the tools, encouragement, and safe space todiscover their inner strength. When they know someone's in their corner, withunconditional support, they realize they can do more than they thoughtpossible. It’s your support, expertise, and guidance that helps people ignitetheir full potential and shape our neighbourhoods into vibrant and healthycommunities.

With us at their side, they can Shine On.

As part of your total compensation:

• Receivea complimentary YMCA membership to our Health & Fitness facilities
• Accessto Y at Home, where you can participate in fitness programs from your ownhome
• 3weeks’ Vacation entitlement and paid wellness days
• Comprehensivebenefits package and pension
• Complimentarywellbeing and counselling services

About the role:

The Site Coordinator for the YMCA's Before and After SchoolProgram (YPHD), provides day-to-day leadership and oversight of programoperations. Reporting to the YPHD Program Manager, the Site Coordinator isresponsible for supervising all program and inclusion staff at their assignedlocation, fostering a positive team environment, and ensuring the delivery ofsafe, inclusive, and high-quality programming.

The Site Coordinator ensures that all operations are carriedout effectively and efficiently throughout the school year while maintainingcompliance with YMCA standards, policies, BAP requirements and best practices.This role supports staff development, promotes positive relationships withchildren and families, and helps create an engaging environment where everychild can thrive.

Key Responsibilities

• Provideday-to-day leadership and supervision of all Program staff, InclusionStaff, and support staff assigned to the site, fostering a positive,collaborative, and accountable team environment.
• Serveas the direct supervisor and first point of contact for staff, addressingoperational challenges, coaching staff, managing performance concerns, andescalating matters to the Program Manager when appropriate.
• Ensuresafe and effective daily program operations, including maintainingrequired staff-to-child ratios, arranging staff coverage for absences andschedule changes, and supporting staffing decisions (in collaboration withthe Program Manager when required).
• Reviewand approve staff timesheets, monitor scheduling accuracy, and ensurepayroll information is submitted accurately and within establishedtimelines.
• Staywithin budget guidelines set by the YPHD Program Manager for programexpenditures, managing program supplies, and submitting monthly supplyexpenses/invoices.
• Leadthe planning, implementation, and evaluation of developmentallyappropriate, inclusive, and engaging indoor and outdoor programming thataligns with the Provincial Before and After Program (BAP) requirements,and children's interests and developmental needs.
• Createand maintain a culture of inclusion, belonging, safety, and respect bymodelling YMCA core values and leadership competencies.
• Ensurecompliance with all YMCA policies and procedures, Child SafeguardingStandards, BAP requirements, Occupational Health and Safety legislation,and all mandatory training and certification requirements.
• Completesite administration, including maintaining accurate attendance records,participant documentation, incident reports, staff documentation,SharePoint records, ActiveNet information, and other required reportingwithin established timelines.
• Ensureall required documentation, including program plans, attendance records,incident reports, staff hours, and operational records, are accurate,complete, and uploaded as required.
• Maintainregular communication with families, including responding to questions andconcerns, providing updates, and distributing monthly familycommunications through ActiveNet.
• Buildand maintain strong relationships with families, school administrators,community partners, and external service providers to support positiveoutcomes for children.
• Supportstaff recruitment, onboarding, orientation, coaching, and ongoingprofessional development, while identifying learning opportunities tostrengthen team performance.
• Participatein staff performance management by completing annual performance reviewsin collaboration with the Program Manager and providing ongoing coachingand feedback throughout the year.
• EnsureYMCA equipment, technology, and program resources, including laptops,phones, radios, and other assets, are secure, maintained appropriately,and used solely for YMCA business by authorized staff.
• Ensureprogram supplies, snacks, and equipment are received, stored, inventoried,and maintained according to YMCA standards and food safety requirements.
• Attendand actively participate in mandatory leadership meetings, staff meetings,weekly supervision meetings, and other required YMCA training andprofessional development opportunities.
• Preparefor and support site audits, quality assurance reviews, ensuringoperational readiness and compliance at all times.
• Performother duties as required.

Education and skills qualifications:

• Musthave own car or access to reliable transportation
• HighschoolDiploma, or equivalent combination of education and experience, with astrong reference.
• Minimum2 years of childcare experience with demonstrable evidence of experiencelinked to the role's responsibilities
• Experiencein supervising a staff team
• Workingknowledge of school system and community resources an asset
• Demonstratedability to meet multiple, competing deadlines and priorities
• Strongattention to detail
• Excellentverbal, written, and presentation/workshop facilitation skills
• IntermediateMicrosoft Office Skills
• Flexibilityto work different shifts within the operational hours of the program

Please note that all successful candidates are required to provide:

• CriminalRecord Check, Vulnerable Sector Check, and Child Abuse Register Check(less than 6 months old), if 18 years of age or older
• AttendChild Safeguarding Training upon hire

Please note: Background checks are reviewed on an individualbasis - offenses, if any, are based on role and Child Safeguardingrequirements, and may not eliminate candidates from employment at our YMCA.

At the YMCA, we are committed to fostering a diverse, inclusive, and equitable workplace where every team member feels valued, respected, and empowered to bring their full, authentic selves to work. We believe that a variety of perspectives, backgrounds, and experiences enrich our organization, enabling us to better serve our community and achieve our mission. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, including Black, Indigenous, People of Colour, racially diverse, 2SLGBTQIA+ individuals, gender-diverse people, people with diverse abilities, members of ethnic minorities and faith groups, foreign-born residents, and veterans to apply.

If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation.