Site Administrator, Building Construction

Ledcor Group; Toronto; On-site; CAD 65,000 - 87,000; Full time

Job summary

Ledcor Group is seeking an ambitious Site Administrator to provide proactive administrative support for our downtown Toronto projects. You will help keep site documentation accurate, organized and distributed promptly to the project team and stakeholders.

In this role you will coordinate start-up systems, manage files and logs, assist with meetings, and support onboarding of new hires. Strong communication and attention to detail are essential.

Qualifications

• 2+ years of administrative or project coordination experience.
• Experience working on high-rise residential construction projects is preferred.
• Post-secondary education in Construction or Engineering is an asset.
• Experience using MS Office and ability to learn various computer systems.
• Excellent communication skills and able to collaborate with multiple project stakeholders and interpret their needs.
• Ability to work independently, manage multiple tasks and set priorities.

Responsibilities

• Supports and maintains project start-up systems and procedures including job site trailer or office, master filing system, project billings, cost accounting system, and project directory.
• Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence, photocopying, filing, faxing, managing calendars, preparing expense reports, coordinating mail, meeting minutes, submittals and RFIs; and maintenance of files, logs, drawings, and specifications.
• Communicates with management, staff, contacts and visitors, and acts as a resource for general administrative inquiries and information.
• Maintains construction logs, control documentations and updates site progress photos.
• Assists with the coordination of meetings including scheduling, booking resources, compiling required materials and making catering arrangements.
• Orders office supplies and equipment as required. Coordinate computer requests, phone and office moves and other installations.
• Maintains and updates various contact and distribution lists for the department or project.
• Assists manager(s) with preparation for the arrival of new hires and safety orientations.

Skills

MS Office proficiency

Communication

Project coordination

Administrative support

Documentation management

Education

Post-secondary education in Construction or Engineering

Tools

General computer systems

Job description

You are an ambitious Site Administrator with a proactive approach to providing exceptional administrative support. In this role, you will work closely with the project team to ensure all site documentation is accurate, well-organized, and distributed promptly to the appropriate parties. Your attention to detail and ability to streamline processes will be key to the project's success.

Essential Responsibilities:

• Supports and maintains project start-up systems and procedures including job site trailer or office, master filing system, project billings, cost accounting system, and project directory
• Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence, photocopying, filing, faxing, managing calendars, preparing expense reports, coordinating mail, meeting minutes, submittals and RFIs; and maintenance of files, logs, drawings, and specifications
• Communicates with management, staff, contacts and visitors, and acts as a resource for general administrative inquiries and information
• Maintains construction logs, control documentations and updates site progress photos
• Assists with the coordination of meetings including scheduling, booking resources, compiling required materials and making catering arrangements
• Orders office supplies and equipment as required. Coordinate computer requests, phone and office moves and other installations
• Maintains and updates various contact and distribution lists for the department or project
• Assists manager(s) with preparation for the arrival of new hires and safety orientations

Qualifications:

• 2+ years of administrative or project coordination experience
• Prior experience working on high rise residential construction projects
• Completed post-secondary education in Construction, Engineering or related discipline an asset
• Experience using MS Office, and an aptitude for learning various computer systems
• Excellent communication skills and able to collaborate with multiple project stakeholders and interpret their needs
• Ability to work independently, manage multiple tasks and set priorities

Working Conditions:

• Site based position in downtown Toronto, Ontario
• Valid drivers license and clean abstract

Compensation

$65,250.00 - $87,000.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

Ledcor Building offers full-service construction for commercial, residential, institutional, and light industrial projects, along with expertise in green building. Our depth of knowledge and expertise come from building hundreds of projects - of all sizes - across North America each year.

Our workplace culture has been recognized as one of Canada's Best Diversity Employers, Canada's Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.