Site Administrator, Building Construction

119 LCG Residential Builders Ltd.; Toronto; On-site; CAD 65,000 - 87,000; Full time

Job summary

Ledcor Group is seeking a Site Administrator to provide proactive administrative support to the project team in downtown Toronto. You will ensure site documentation is accurate, well-organized, and distributed promptly to the appropriate parties, helping streamline processes and support project success.

The role requires 2+ years in administration or project coordination, experience on high-rise residential construction, and post-secondary education in Construction or Engineering is an asset.

Qualifications

• 2+ years of administrative or project coordination experience.
• Prior experience working on high-rise residential construction projects.
• Post-secondary education in Construction, Engineering or related discipline is an asset.
• Experience using MS Office, and an aptitude for learning various computer systems.
• Excellent communication skills and able to collaborate with multiple project stakeholders and interpret their needs.
• Ability to work independently, manage multiple tasks and set priorities.

Responsibilities

• Supports and maintains project start-up systems and procedures including job site trailer or office, master filing system, project billings, cost accounting system, and project directory
• Performs general administrative and record-keeping functions including the review and distribution of documentation; preparation of correspondence, photocopying, filing, faxing, managing calendars, preparing expense reports, coordinating mail, meeting minutes, submittals and RFIs; and maintenance of files, logs, drawings, and specifications
• Communicates with management, staff, contacts and visitors, and acts as a resource for general administrative inquiries and information
• Maintains construction logs, control documentations and updates site progress photos
• Assists with the coordination of meetings including scheduling, booking resources, compiling required materials and making catering arrangements
• Orders office supplies and equipment as required. Coordinate computer requests, phone and office moves and other installations
• Maintains and updates various contact and distribution lists for the department or project
• Assists manager(s) with preparation for the arrival of new hires and safety orientations

Skills

Project coordination

Administrative support

MS Office

Communication

Organizational skills

Independent working

Education

Post-secondary education in Construction/Engineering

Tools

MS Office

Job description

You are an ambitious Site Administrator with a proactive approach to providing exceptional administrative support. In this role, you will work closely with the project team to ensure all site documentation is accurate, well‑organized, and distributed promptly to the appropriate parties. Your attention to detail and ability to streamline processes will be key to the project's success.

Essential Responsibilities

• Supports and maintains project start‑up systems and procedures including job site trailer or office, master filing system, project billings, cost accounting system, and project directory
• Performs general administrative and record‑keeping functions including the review and distribution of documentation; preparation of correspondence, photocopying, filing, faxing, managing calendars, preparing expense reports, coordinating mail, meeting minutes, submittals and RFIs; and maintenance of files, logs, drawings, and specifications
• Communicates with management, staff, contacts and visitors, and acts as a resource for general administrative inquiries and information
• Maintains construction logs, control documentations and updates site progress photos
• Assists with the coordination of meetings including scheduling, booking resources, compiling required materials and making catering arrangements
• Orders office supplies and equipment as required. Coordinate computer requests, phone and office moves and other installations
• Maintains and updates various contact and distribution lists for the department or project
• Assists manager(s) with preparation for the arrival of new hires and safety orientations

Qualifications

• 2+ years of administrative or project coordination experience
• Prior experience working on high‑rise residential construction projects
• Completed post‑secondary education in Construction, Engineering or related discipline an asset
• Experience using MS Office, and an aptitude for learning various computer systems
• Excellent communication skills and able to collaborate with multiple project stakeholders and interpret their needs
• Ability to work independently, manage multiple tasks and set priorities

Working Conditions

• Site based position in downtown Toronto, Ontario
• Valid drivers license and clean abstract

Compensation

Compensation: $65,250.00 - $87,000.00. This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location. Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

Ledcor Building offers full‑service construction for commercial, residential, institutional, and light industrial projects, along with expertise in green building. Our depth of knowledge and expertise come from building hundreds of projects – of all sizes – across North America each year. Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

Employment Equity At Ledcor we believe diversity, equity, and inclusion should be part of everything we do.

We are proud to be an equal‑opportunity employer.

All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor.

We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process.

Applicants need to make their needs known in advance by submitting a request via email.

For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

We're a diversified construction company, made up of teams of people who are proven in their industries. All working to design, build, transport, operate, and maintain projects all over North America. But we believe that projects are about more than concrete and steel. They're about people and the power of partnerships. Partnerships with our employees, our communities, our contractors and clients. We believe in building trust in the places where we do business—whether that’s by engaging honestly, by giving back, by putting safety first, or by looking for smarter, more sustainable ways to get the job done right.