Site Administrator

Tacten Industrial Inc; Fort McMurray; On-site; CAD 45,000 - 75,000; Full time

Job summary

Join a rapidly growing and innovative company as a Site Administrator, where you'll play a vital role in supporting operations in the industrial sector. This position offers the opportunity to work in a dynamic environment, handling client billing, payroll, and travel coordination. With a focus on attention to detail and strong organizational skills, you'll thrive in a team-based setting. Enjoy the benefits of extensive training and career development opportunities while contributing to a company that values its people. Embark on a rewarding journey with a dedicated team in a challenging and diverse industry.

Benefits

Extensive Training Opportunities

Attractive Hours-Based Benefits Program

Camp Accommodations

Flights from Calgary or Edmonton

Qualifications

• Minimum 2 years’ experience in a similar administrative role.
• Strong proficiency in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Process and submit site payroll data accurately and on time.
• Coordinate and book flights and accommodations for staff.

Skills

Microsoft Office Suite

Data Entry

Attention to Detail

Organizational Skills

Problem-Solving Skills

Communication Skills

Education

College Diploma in Business

Certificate in Office Administration

Tools

Microsoft Excel

Client Booking Systems

Job description

Position Summary

Tacten is currently seeking a Site Administrator to join our team at various sites across Northern Alberta, with a primary focus on long-term support for our operations near Fort McMurray, AB. This is a site-based position responsible for daily client billing, coordinating travel and accommodations, maintaining administrative records, and supporting daily operational needs.

Responsibilities

• Process and submit site payroll data accurately and on time
• Client billing, including collecting and entering required documentation
• Perform data entry, tracking, and reporting using Microsoft Excel and other internal systems
• Coordinate and book flights, camp or hotel accommodations in accordance with company travel policies
• Provide timely travel documentation including booking confirmations, itineraries, maps, directions, and instructions
• Support the project team with general administrative tasks and day-to-day coordination

Requirements

Skills & Qualifications:

• Proficiency in Microsoft Office Suite, especially Excel and Outlook; ability to manage spreadsheets, perform data entry, and work with PDFs and scanned documents

• Strong attention to detail and accuracy in administrative and financial tasks

• Experience with payroll and billing processes in a field or industrial environment is an asset

• Ability to thrive in a high-pressure, team-based setting

• Strong organizational, problem-solving, and communication skills

• Familiarity with client booking or scheduling systems is considered an asset

• Ability to interpret and follow company policies and procedures effectively

Education & Experience:

• College Diploma or Certificate in Business, Office Administration, or a related field (or equivalent experience)

• Minimum of 2 years’ experience in a similar administrative role, preferably in an industrial site setting

• Experience working in unionized environments is an asset

• Construction Safety Training (CSTS-09 or CSO) required

• Must be able to pass a pre-access D&A test

Benefits

The strength of Tacten lies in its outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast.

Complemented by an attractive hours-based benefits program, Tacten offers extensive training, courses and progression opportunities. Working on a variety of projects across industries such as Oil and Gas, Civil, Construction and Engineering, we can ensure your career stays diverse, interesting, and safe! Join our team at Tacten and embark on a rewarding journey where you will contribute to the company's growth and success while advancing your career. Apply now to be part of our dedicated team of professionals.

Working Conditions

• Job Type: Full-Time, Site-based role; must be comfortable working in a remote, industrial environment
• Rotation: 14/14 – 160 hours per rotation
• Travel & Accommodations: Camp Accommodations and Flights from Calgary or Edmonton provided

Company Overview

For 20 years, Tacten has been leaders of innovation in delivering an integrated industrial services model based on composite crews, multi-disciplined trades, certified IRATA personnel and customized access optimization programs to industry’s largest clients in the world’s harshest environments.Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Tacten employs dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Please note we will consider accessibility accommodations to applicants upon request.