Site Administrative Assistant

Borea Construction; Quebec; On-site; CAD 42,000 - 58,000; Full time

Benefits offered by this job

4 weeks vacation

Personal days

Group insurance

RRSP matching

Employee share ownership

Professional development

Cellphone allowance

Mobility allowances

Travel premiums

Job summary

Borea Construction is seeking a Site Administrative Assistant in Quebec to support the project manager and the project management team on site. The role involves handling on-site administrative tasks, onboarding, training, and system support (CMiC and HCSS).

This is a full-time position on the construction site. Ideal candidates have 2–5 years in similar roles, a secretarial or office administration credential, and strong French communication with functional English.

Qualifications

• High school or college diploma in secretarial or office administration.
• 2 to 5 years of experience in similar roles.
• Knowledge of the construction industry, an asset.
• Excellent command of Office Suite.
• Advanced proficiency in spoken and written French.
• Intermediate proficiency in spoken and written English to interact with suppliers and colleagues at the national level. Must be able to draft communications and review documents in English.
• High geographic mobility.
• Valid driver's license.
• Ability to work in a team and communicate both orally and in writing.
• Autonomy, discretion, and strong administrative rigor.

Responsibilities

• Manage all administrative correspondence related to the management of a construction project.
• Process the hiring form, forward it to the payroll department, and enter the information into the tree structure.
• Track and process workers' timesheets.
• Be responsible for the hiring compliance program in each province and verify that each subcontractor complies with the requirements before work begins.
• Assist the project manager and project engineer in drafting contracts, as well as entering and tracking data in the management software.
• Record and file all contractual communications and transmissions.
• Ensure that meeting minutes are uploaded to the management software.
• Ensure that project files are archived.
• Validate that quality requirements are included in the subcontractor or supplier contract.
• Ensure that the administrative plan is implemented on the construction site.
• Perform any other related tasks

Skills

Office Suite proficiency

French language skills

English language skills

Construction industry knowledge

Team collaboration

Autonomy

Communication skills

Driver's license

Education

High school or college diploma in secretarial or office administration

Tools

CMiC

HCSS

Job description

Find the right energy here and come generate something big with us!

The Site Administrative Assistant manages all on-site administrative tasks and assists the project manager and the project management team. In addition to their regular duties, they provide support with training, onboarding, job assignments, performance management, and system support (CMiC and HCSS).This role is based on construction site on a full-time basis.

Do you have what it takes?

Positive energy and

• High school or college diploma in secretarial or office administration;


• 2 to 5 years of experience in similar roles;


• Knowledge of the construction industry, an asset;


• Excellent command of Office Suite;


• Advanced proficiency in spoken and written French;


• Intermediate proficiency in spoken and written English to interact with suppliers and colleagues at the national level. Must be able to draft communications and review documents in English;


• High geographic mobility;


• Valid driver's license;


• Ability to work in a team and communicate both orally and in writing;


• Autonomy, discretion, and strong administrative rigor.

What you will do to successfully accomplish this mission:

• Manage all administrative correspondence related to the management of a construction project;


• Process the hiring form, forward it to the payroll department, and enter the information into the tree structure;


• Track and process workers' timesheets;


• Be responsible for the hiring compliance program in each province and verify that each subcontractor complies with the requirements before work begins;


• Assist the project manager and project engineer in drafting contracts, as well as entering and tracking data in the management software;


• Record and file all contractual communications and transmissions;


• Ensure that meeting minutes are uploaded to the management software;


• Ensure that project files are archived;


• Validate that quality requirements are included in the subcontractor or supplier contract;


• Ensure that the administrative plan is implemented on the construction site;


• Perform any other related tasks

Benefits:

• A minimum of 4 weeks of vacation starting on day one


• Personal days you can use whenever you need them


• A competitive group insurance benefits package


• Group RRSP with up to 5% employer matching


• Employee Share Ownership Program – become a partner in our success


• Support for your professional development and career growth


• Monthly cellphone allowance


• Various mobility allowances and premiums to support your work

Borea’s values are deeply rooted in the energy landscape. We take care of each other, ensuring that our teams thrive in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea, in collaboration with its various solar and wind construction partners, is committed to finding increasingly innovative solutions with the goal to commit to quality and responsibly and sustainably energizing future generations.Borea Construction is committed to fostering a diverse and representative workforce and an inclusive workplace where all employees are treated equitably. We recognize that structural barriers shape professional experiences and qualifications. For this reason, we encourage individuals to apply even if they feel the position may be out of reach.