Shipping & Inventory Coordinator

Government of Alberta; Edmonton; On-site; CAD 45,000 - 56,000; Full time

Job summary

An established industry player is seeking a Shipping & Inventory Coordinator to join their dynamic team. In this vital role, you will ensure the accurate shipping and receiving of products while maintaining inventory control and organization. Your responsibilities include managing shipments, resolving discrepancies, and providing exceptional customer service. This position offers a stable work environment with a commitment to diversity and inclusion, making it an exciting opportunity for those looking to make a meaningful impact in public service. If you are detail-oriented and thrive in a fast-paced setting, this role is perfect for you.

Benefits

Positive workplace culture

Work-life balance

Leadership and mentorship programs

Qualifications

• One year of shipping and inventory control experience in a warehouse setting.
• Ability to lift boxes weighing up to 35 lbs.

Responsibilities

• Accurately pick and ship orders within established time frames.
• Maintain and update shipping database for all shipments.
• Coordinate bulk distribution and manage inventory.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Customer Service

Inventory Management

Education

High School Education

Tools

Reach Truck Forklift

Shipping Manager Database

Job description

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Job Information
Job Title:Shipping & Inventory Coordinator
Job Requisition ID:71189
Ministry:Service Alberta and Red Tape Reduction
Location:Edmonton
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary: Permanent
Scope:Open Competition
Closing Date:May 21, 2025
Classification: Operational Services 3
Salary: $1,734.99 to $2,112.22 bi-weekly ($45,283 - $55,128/year)


The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx .

Service Alberta and Red Tape Reduction plays an integral role in government operations with responsibilities for registries, consumer services, red tape reduction coordination, financial operations, and procurement services. If you work for the Alberta Public Service, you also rely on Service Alberta and Red Tape Reduction for employee services such as payroll and benefits.

To learn more about us, please visit: https://www.alberta.ca/service-alberta .

The Alberta Public Service along with FOIP Operations and King's Printer Branch offers a variety of benefits including the opportunity to make a difference in the lives of Alberta.

Alberta King’s Printer is responsible for publishing, marketing and distributing the Government of Alberta's laws, the Alberta Gazette, and various legislation-related and official materials in various formats.

This position ensures all relevant Service Alberta and Red Tape Reduction legislation, business plans, policies, and standards are recognized and complied with, and may provide input to the development of new and revised policies and processes in regards to inventory control and shipping of materials.

Are you looking for an exciting opportunity in a fast paced, team-oriented environment?

Reporting to the Customer Service and Distribution Team Lead, the Shipping and Inventory Coordinator is responsible for the accurate shipping and receiving of products, tracking shipments of orders, distribution of departmental mail, organization of stock, cyclic inventory counts and reconciliation of all materials, general warehouse duties, and answering client inquiries over the phone e-mail or in person as required.

Your responsibilities will include:

• Accurately picking and shipping all orders with 24-48 hours of receipt or within established service level time frames.
• Maintaining and updating 'Shipping Manager' database for details about every shipment (way bill numbers, number or parcels, date shipped, serialized ranges and special instructions etc.).
• Coordinating the bulk distribution of orders as required.
• Receiving stock, verifying quantities received and providing packing slips and copies of the materials to the Customer Service and Distribution Team Lead for receiving within 24 hours of receipt of product being delivered.
• Inventory Management and Warehouse Organization as well as warehouse management.
• Safely operating a Reach Truck Forklift when required.

You will need to be able to:

• Resolve investigations and inventory discrepancies.
• Supervise logistics to ensure that most economical method of distribution is used for each shipment.
• Ensure the terms of Service Level Agreements (SLA) are fulfilled in accordance with client requirements.
• Manage rush requests and emergency orders with short time frames and 100% accuracy to ensure that the correct product is delivered to the client within a specified time frame.

You will succeed in this role if you have:

• Excellent written and verbal communication skills with exceptional attention to customer service.
• The capacity to function independently and contribute collaboratively and effectively within a team environment with minimal supervision including a high degree of personal accountability and professionalism.
• Excellent organizational skills as well as attention to detail.
• Ability to multitask and organize conflicting priorities with competing deadlines.
  

Please click on this link to view the job description for this position

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf .

• Systems Thinking: You identify options and consequences to issues as they arise, in consultation with unit and branch leadership. The Shipping and Inventory Coordinator plays an important role in maintaining financial accountability related to the shipping of materials by several service providers, ensuring the most cost efficient service is chosen for each shipment.
• Drive for Results: You have a strong work ethic, attention to detail, dedication and accountability in the performance of their duties. You seek direction or clarification from Customer Service and Distribution Team Lead when next steps are unclear.
• Develop Networks: You will work closely with stakeholders from multiple organizations, governments, and private sector businesses. This role requires ongoing team work and excellent communication in the execution of shared duties.
• Agility: The Shipping and Inventory Coordinator demonstrates agility when operations are adjusted during heavy periods of distribution, changes in client needs, and rush/emergency orders. You adapt quickly to fluctuating workloads, set priorities for service delivery, and communicate effectively with unit and branch leadership, when required.

Qualifications

Requirements:

• High school education.
• One year of shipping and inventory control experience in a warehouse setting.
• Valid class 5 driver's license or equivalent.
• Ability to consistently lift boxes weighing up to 35 lbs.

Equivalency:Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education

The following will be considered assets:

• Reach Truck Forklift training and certification
• Knowledge of Occupational Health and Safety (OHS) Standards and working alone policies.
• Experience with materials handling equipment safely (e.g. fork lifts, pallets, shrink-wrapper, strapping machines, etc.).
• There is one full time permanent position available. This position reports 36.25 hours of work per week. This position must work in office full time and is not eligible for hybrid work.
• The successful candidate will undergo a security screening.
• A valid class 5 drivers license is required for this position.
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles , for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html ).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contactCynthia Masemolaat [e-mail] .