Shipping Coordinator - Contract Role 3-6 Months

Wakefield Canada Inc.; Toronto; On-site; CAD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive compensation, bonus, and  

Benefits package

Job summary

Wakefield Canada Inc. is seeking a Shipping Coordinator for a 3-6 month contract to oversee receipt, storage, and timely dispatch of products. You will manage inventory controls, coordinate with multiple teams, and ensure accurate ERP/WMS transactions.

The role requires strong coordination, attention to detail, and the ability to prioritize in a dynamic environment while maintaining safety and regulatory compliance.

Qualifications

• Post-secondary education in a related field is preferred.
• Minimum 2 years coordinating/project management experience.
• Experience forecasting an order schedule based on inventory levels.
• Previous warehouse experience is an asset.
• Strong Microsoft Excel and internet navigation skills.

Responsibilities

• Liaise with Customer Care, Sales, Regional DCs, and Transportation Planner daily.
• Review SOs and Release Orders to floor in WMS.
• Process ERP transactions (ship confirms/PO receipts/stock transfers/RMAs).
• Schedule inbound appointments for receipts or pickups.
• Handle customer inquiries or returns.
• Adjust inventory to maintain visibility and accuracy.
• Rate shop and schedule 3rd party carrier pickups.
• Collaborate with retailers and vendors on key accounts.
• Generate monthly receipts and reports of shipping quantities.
• Support Tank Monitor setups and annual TDG training coordination.
• Assist with physical inventories and cycle counts.
• Maintain warehouse safety and HSSE compliance.

Skills

Multi-tasking

Prioritization

Communication skills

Attention to detail

Leadership

Project management

Teamwork

Fast learner

Education

Post-secondary education in related field

Tools

Microsoft Excel

MS Office

Internet navigation

Job description

Position Title: Shipping Coordinator – Contract Role 3-6 Months
Department: Supply Chain
Reporting Manager: Transportation Supervisor

Why Wakefield Canada? Lead. Grow. Make an impact.

Join a purpose-driven, Canadian-owned company—The exclusive manufacturer and distributor of Castrol branded lubricants in Canada, one of the world’s most recognized brands. Step into a high-impact leadership role where innovation, integrity, and people come first. We’re growing fast—and so will you. Join an empowered high-performance team where our greatest asset is our people and ability to move fast.

Competitive compensation, benefits, and rewards. Real influence.

Let’s build something great—together

About Wakefield Canada

Wakefield Canada is the exclusive distributor of Wakefield and Castrol premium lubricants in Canada. A trusted industry leader, we deliver innovative, high-performance solutions across automotive, heavy-duty, and industrial sectors. Our commitment to excellence, customer satisfaction, and a strong performance-driven culture has made Wakefield a top-tier workplace and partner of choice nationwide.

Position Overview

The Shipping Coordinator is responsible for the receipt, storage, retrieval, and timely dispatch of products while managing effective inventory controls and the arrangement of goods to maximize productivity levels.

Key Accountabilities

• Liaise with Customer Care, Sales, Regional Distribution Centers, and Transportation Planner on daily requirements.
• Daily review of SOs, Release Orders to floor in WMS
• Timely and accurate transactions in ERP system (ship confirms/PO receipts/stock transfers, RMA’s etc) including review of weekly open order reports.
• Schedule inbound appointments for receipts and/or pick ups.
• Administer customer inquiries or returns.
• Process inventory adjustments as required to ensure accurate inventory visibility.
• Rate shop and schedule 3rd party carrier pick-ups.
• Work with retailers, vendors, and businesses and manage key accounts.
• Generate and distribute monthly receipts and reports to show current POS shipping quantities.
• Work with Transportation Planner and update Tank Monitors as required including:
  • System Setups of Monitors
  • Reviewing Tank Monitor data and analyze If monitors require new batteries,
  • Review monitors that are not functioning and or providing bad signal
    • Work with Transportation Planner / Supervisor to stay ahead of these issues
• Work with finance team to review, approve/dispute customer fines.
• Process carrier loss and damage claims when necessary.
• Manage offsite customer pick-ups (prepare documentation, communication with vendor/customer).
• Participate in yearly Physical Inventory counts, Cycle Counts and reconciliation.
• Maintain the warehouse to meet safety regulations and ensure processes and procedures are followed.
• Ensure that all WHMIS and HSSE regulations are adhered to.
• Participate in TDG (Transporting Dangerous Goods) training every 3 years.
• Special projects as required.

Key Competencies

• Strong multi-tasking and prioritizing abilities to meet time sensitive deadlines and fluctuating demands.
• Ability to anticipate problems and proactively resolve situations before they become larger scale issues.
• Superior written and verbal communication skills with the ability to clearly communicate complex concepts or information.
• Detail oriented and displays high degree of accuracy.
• Professional attitude together with a drive to get things done through collaboration and teamwork.
• High aptitude for learning new concepts and staying current in an ever-changing environment.
• Flexible and able to make independent decisions quickly.
• A ‘people person’ and a leader with project management skills with the ability to clearly communicate goals and plans to internal and external clients.
• Quick-thinking and decisive when dealing with time sensitive matters.

Education / Experience

• Post secondary education in a related field is an asset.
• A minimum of 2 years similar coordinating/project management experience.
• Experience in forecasting an order schedule based on inventory levels.
• Previous experience in a warehouse environment is a strong asset.
• General knowledge of Supply Chain concepts and applicable provincial legislation.
• Strong Microsoft Suite and Internet navigation skills.

Working Conditions

• Office environment.

Why Join Wakefield

• Work with a recognized leader and trusted brand in the lubricant industry.
• Competitive compensation, bonus, and benefits package.
• Opportunities for professional growth and development.
• Dynamic and collaborative company culture.

Salary Range

$25-$30/hour

Join a purpose-driven, Canadian-owned company where you’ll be part of a team that moves fast, and makes a real impact—backed by a global brand and competitive rewards