Shipping and Receiving Coordinator

Epsilon Industries Inc; Kingston; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Job Security

Well-Defined Jobs

Supportive Management

Safety First

Indoor Facility

Competitive Salary & Benefits

Work-Life Balance

Free Parking

Convenient Location

Job summary

Epsilon Industries Inc is seeking a detail-oriented Shipping/Receiving Specialist to manage incoming and outgoing materials at our Kingston facility. You will work with ERP systems, ensure accurate documentation, and support logistics operations across Canada and the USA.

You will coordinate with Quality, Production, and freight carriers to maintain on-time shipments, uphold safety standards, and contribute to continuous process improvements in a fast-paced manufacturing environment.

Qualifications

• Three years of shipping/receiving or related experience required.
• Experience in manufacturing/fabrication environments preferred.
• Experience coordinating freight shipments and resolving discrepancies.

Responsibilities

• Receive electronic ERP receipts of incoming materials.
• Review and file documentation before processing.
• Verify item descriptions, part numbers, quantities and conditions.
• Resolve shipment discrepancies with relevant teams.
• Monitor receiving area organization and material movement.
• Coordinate with Quality for inspections before release.
• Prepare shipments and review packing lists and shipping docs.
• Maintain accurate shipping records.

Skills

Shipping & Receiving

ERP Systems

Inventory Control

Attention to Detail

Communication

Education

High School Diploma or equivalent

Tools

SAP/ERP

Microsoft Excel

Warehouse Mgmt Systems

Job description

Join Epsilon Industries Inc and Shape the Future of Mechanical and Electrical Systems.
Are you seeking a rewarding career opportunity? Look no further! Epsilon Industries Inc is the industry leader in designing and manufacturing highly customized packaged mechanical and electrical systems. We take pride in our commitment to excellence, setting the benchmark for design, quality, reliability, and efficiency.
What Sets Epsilon Apart?

• Job Security
• Well-Defined Jobs
• Supportive Management and Work Environment:
• Safety First
• Indoor Facility
• Competitive Salary & Benefits
• Work-Life Balance
• Free Parking
• Convenient Location

Job Duties & Responsibilities

Receiving Operations

• Perform the electronic ERP receipt of incoming materials
• Review and file documentation before materials are accepted and processed.
• Verify item descriptions, part numbers, quantities, condition, project information, and applicable quality or inspection requirements.
• Assist in the reporting of shipment damage, shortages, overages, incorrect items, and documentation discrepancies.
• Work closely with the appropriate receiving, staging, inspection, quarantine, storage, or production team members to resolve storage solutions for received materials.
• Coordinate with Quality when inspection or approval is required before materials may be released.
• Assist with resolving complex purchase order, receiving, packing slip, and invoice discrepancies.
• Ensure receiving transactions and documentation are completed accurately and promptly.
• Monitor receiving-area organization, material identification, and the timely movement of materials.

Shipping Operations

• Coordinate and perform outgoing shipments of materials, equipment, fabricated assemblies, and completed products.
• Prepare and review packing lists, bills of lading, shipping labels, commercial documentation, required customs documentation for any cross boarder shipments, and other required records.
• Communicate and coordinate with required freight carriers, customs broker(s). customers, suppliers, Project Management, and Production to schedule and ensure shipment status is correct and meets Epsilon requirements.
• Verify quantities, identification, destination, delivery dates, shipping methods, weights, dimensions, packaging, and documentation.
• Assist in determining appropriate packaging, crating, banding, labeling, protection, loading, and securement requirements.
• Coordinate carrier scheduling, freight quotations, pickups, deliveries, tracking, and proof of delivery.
• Maintain accurate records and provide timely shipping-status updates to appropriate stakeholders.

General Responsibilities

• Assist with all Epsilon Shipping receiving requirements as needed Canada and USA.
• Understand CUSMA/USMCA requirements.
• Understand country-of-origin requirements and applicable tariff classifications
• Communicate professionally with fellow employees, suppliers, customers, contractors, customs brokers and freight carriers.
• Support a collaborative, accountable, and team-oriented work environment.
• Attend work on a regular and dependable basis.
• Perform additional duties and responsibilities as assigned.
• Implement process improvements to enhance efficiency and optimize logistics workflows

Job Qualifications

Education & Experience

• High School Diploma or equivalent required.
• Minimum of three years of shipping, receiving, warehouse, inventory, logistics, or material-handling experience required.
• Experience in a manufacturing, fabrication, construction, or project-based environment preferred.
• Experience coordinating freight shipments and resolving shipping or receiving discrepancies required.

Technical Qualifications

• Thorough knowledge of shipping, receiving, inventory, warehousing, packaging, loading, and material-handling procedures.
• Ability to read and interpret purchase orders, packing slips, bills of lading, shipping instructions, work orders, and inventory records.
• Experience preparing and reviewing freight and shipping documentation.
• Experience using ERP, SAP, warehouse-management, inventory, or shipping systems.
• Ability to learn and effectively use ERP, carrier systems, scanners, and other company software.
• Proficiency in Microsoft Outlook, Excel, and Teams.
• Ability to calculate and verify quantities, dimensions, weights, shipment classifications, and related information.

Professional Skills

• Strong attention to detail and commitment to accuracy.
• Strong organizational, planning, and time-management skills.
• Ability to manage multiple priorities and time-sensitive shipments.
• Strong analytical, problem-solving, and follow-up skills.
• Effective verbal and written communication skills.
• Ability to attend work on a regular and dependable basis.
• Ability to meet the physical and sensory demands of the position.
• Experience handling structural, mechanical, electrical, or fabricated materials.

Working Conditions

• Regular standing, walking, sitting, reaching, climbing or balancing, using fine motor skills; and stooping, kneeling, crouching, or crawling.
• Regular lifting and/or moving material (50 lb)
• Regular vision/sensory demands: close, distance, peripheral, depth, and ability to adjust focus.
• Be exposed to various environmental conditions, such as extreme temperatures, fumes, chemicals, odours, noise and vibration (>80%)
• Wear safety devices, clothing or other safety procedures (e.g., harnesses, safety goggles, ear protection and steel-toed boots) (>80%)
• Fast-paced environment with recurring deadlines, changing priorities, and time-sensitive shipments.

At Epsilon Industries Inc, you'll find not only a job but a purposeful and fulfilling career. You will have the opportunity to shape the future of mechanical and electrical systems while enjoying a supportive and safe work environment. Come and be a part of our team, where your skills and dedication will be appreciated and rewarded.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Epsilon is an equal opportunity employer. We are committed to a workplace of diversity and inclusion. Epsilon encourages applications from all candidates that represent the full range of communities across Canada. All qualified applicants will be considered for employment without discrimination based on race, colour, age, religion, sexual orientation, gender identity, disability, national or ethnic origin or any other factors prohibited by law. Accommodation is available upon request, for all aspects of the recruiting process and thereafter.