Service Writer - Peterbilt (Day Shift)

Brandt; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Continuous learning

Advancement opportunities

Comprehensive benefits

RRSP + Pension

Job summary

Brandt in Mississauga is seeking a Service Writer to support the Service Manager in maintaining accurate and on-time reports and records for the Service Department's operations. This on-site, full-time role involves handling inquiries, opening and tracking work orders, and ensuring timely billing.

You will work with the Service Manager to keep service documentation current, manage the filing system, update customer profiles, monitor inventory, and assist with warranty claims and efficiency

Qualifications

• Knowledge of office procedures and basic accounting.
• Proficiency with Microsoft Office Suite.
• Ability to organize and direct workflow.
• Strong customer service focus.
• Ability to multi-task in a fast-paced environment.
• Familiarity with mechanical/technical terminology is a plus.

Responsibilities

• Field customer inquiries promptly to provide accurate information.
• Provide timely updates on service progress.
• Open and track work orders with the Service Manager or Shop Foreman.
• Process work orders and ensure accuracy before closing.
• Close work orders to support billing and records.
• Maintain the Service Department filing system and materials.
• Update customer profiles with equipment details and hours.
• Maintain inventory of accessories and prepare replacement orders.
• Prepare Service Technician efficiency reports.
• Process warranty and product improvement claims.
• Perform other duties as assigned.

Skills

Office procedures

Accounting basics

MS Office

Workflow management

Multitasking

Customer service

Mechanical terminology

Tools

Microsoft Office

Job description

• On-site
• Business Administration
• Full-Time
• Requisition #: SERVI003202

Description

The Service Writer is responsible or assisting the Service Manager in maintaining accurate and on-time reports and records in relation to the Service Department’s operation.

Who We Are

Brandt is a customer driven company, privately owned and family run, strengthened by diversification and succeeding through specialization. We operate over 170 locations across Canada, the USA, Australia, and New Zealand.

For nine decades, the people of Brandt have stood shoulder-to-shoulder with the hardworking people that we serve. And really, there’s no place we’d rather be because just like them, it’s when we’re working hard and getting things done that we’re at our best.

Our success is driven by a passionate belief in the unlimited potential of our company and the ultimate success of our customers and we act on that belief every single day.

That’s Powerful Value, Delivered.

What You Will Be Responsible For

• Field internal and external customer inquiries promptly to provide accurate and helpful information, ensuring a positive customer experience.
• Provide timely updates to customers on service progress to maintain transparency and satisfaction.
• Open and track work orders as directed by the Service Manager or Shop Foreman, maintaining control until they are closed and invoiced to ensure accurate job completion.
• Process work orders by preparing them thoroughly for review prior to closing, ensuring accuracy and completeness.
• Close work orders promptly and accurately to support efficient billing and record-keeping.
• Ensure precise time tracking and posting to work orders, making corrections as directed by the Service Manager to guarantee accurate labor accounting.
• Maintain the Service Department filing system and service library, ensuring that all bulletins, manuals, and multimedia materials are current and accessible under the supervision of the Service Manager.
• Update customer profiles regularly by recording equipment details, operational hours, and other relevant data from work orders to support accurate customer records.
• Maintain inventory of accessories and supplies and preparing replacement orders as needed.
• Prepare Service Technician efficiency reports as needed to support performance tracking and operational improvements.
• Process warranty and product improvement claims, including calculating charges, submitting claims, and following up to ensure timely resolution and cost recovery.
• Other duties as assigned.

What We Look For

• Knowledge of office procedures.
• Basic knowledge of accounting practices.
• Experience with standard desktop applications including Microsoft Office Suite.
• Ability to organize and direct workflow.
• Ability to multi-task in a fast-paced environment.
• Possess a strong customer service focus with a commitment to delivering high quality customer service.
• General understanding of mechanical/technical terminology considered an asset.

What We Offer

• Competitive compensation: we offer competitive wages that recognize your skills, experience, and contributions.
• Continuous Learning: through on-the-job training and educational opportunities.
• Opportunities for advancement within a growing company that values initiative and teamwork.
• Comprehensive benefits coverage: including health, dental, insurances, and more to support your and your family’s wellbeing.
• Retirement savings programs: Company matching pension and RRSP programs to help you invest in your future.

When you work for Brandt, we work for you. It’s as simple as that.