Sentence Administrator

Government of Alberta; Edmonton; On-site; CAD 57,000 - 72,000; Full time

Job summary

Government of Alberta – Public Safety and Emergency Services in Edmonton Remand Centre seeks a detail-oriented Sentence Administrator to join the Sentence Administration Unit. You will administer court orders, calculate sentences, ensure inmates attend court, and interpret complex legal documents to ensure detention is lawful.

Reporting to the Sentence Administration Supervisor, you will maintain offender warrants, prepare inmate legal files, coordinate transport with Sheriffs and court

Qualifications

• Requires High School Diploma plus three years of Sentence Administration related experience.
• Post-secondary education in Criminal Justice, Legal Administration, Sociology or related field preferred.
• Experience working with criminal law administration or related processes is advantageous.

Responsibilities

• Administering court orders and calculating sentences.
• Ensuring inmates appear in court as required.
• Interpreting complex legal documents to ensure detention is lawful.
• Maintaining offender warrants files.
• Preparing and updating inmate legal files.
• Coordinating transportation of inmates with Sheriffs and court stakeholders.
• Data entry within the ORCA system (Offender Records and Correctional Administration).

Skills

Creative Problem Solving

Agility

Build Collaborative Environments

Systems Thinking

Education

High School Diploma + 3 years Sentence Administration experience

Post-secondary education in Criminal Justice / Legal Administration / Sociology

Job description

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Ministry: Public Safety and Emergency Services

Location: Edmonton

Full or Part-Time: Full-Time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent

Scope: Open Competition

Closing Date: October 14, 2026

Classification: Administrative Support 5

Salary: $2,192.15 to 2,773.77 bi-weekly ($57,215- $72,395/year)
The Public Safety & Emergency Services is responsible for all provincial correctional and remand centers, young offender programs and community corrections across the province. To learn more about what our ministry is all about, follow the link at https://www.alberta.ca/public-safety-and-emergency-services .

The Sentence Administration Unit manages and accurately interprets complex legal documents pertaining to holding and releasing of inmates received from various stakeholders including courts, policing agencies, sheriffs, the judiciary etc.

Are you a detail-oriented professional with exceptional interpersonal skills? Do you thrive in fast-paced environments where independence and precision are key? If so, we have an exciting opportunity for you at the Edmonton Remand Centre!

Reporting to the Sentence Administration Supervisor or Chief Sentence Administrator, you will play a vital role in the justice system by:

• Administering court orders and calculating sentences.
• Ensuring inmates appear in court as required.
• Ensuring that the detention of the accused is lawful by interpreting. complex legal documents and other information received from courts, police, and judicial stakeholders.

In addition to the above outlined duties, you will be responsible for:

• Maintaining offender warrants files.
• Comprehending and correctly interpreting legal documents.
• Preparing, managing, and updating inmate legal files.
• Complex sentence calculations, including Conditional Sentence Orders.
• Liaising with Sheriffs and Court stakeholders to coordinate the transportation of inmates to their court dates.
• Assisting internal and external stakeholders while applying the Protection of Privacy Act (POPA) Act.
• Data entry within the ORCA system (Offender Records and Correctional Administration).

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Creative Problem Solving - Ability to assess issues and implications, share knowledge and learnings while being open to new and different ways to approach ideas.
• Agility - Ability to prioritize competing workload pressures in an effective manner and contribute to the center/unit goals.
• Build Collaborative Environments - Establish meaningful relationships and work collaboratively with a variety of cross functional units including the Sentence Administration team, stakeholders, and agencies in a professional manner.
• Systems Thinking - Demonstrate and apply an understanding of the broader impact (internal and external) of the work completed by the Sentence Administration Unit.

Qualifications

Required:
High School Diploma plus three (3) years of Sentence Administration related experience which includes administrative work, data entry, and/or legal administration.

Preference will be given to those with post-secondary education in a related field (Criminal Justice, Legal Administration, Sociology, etc.) and to those who have work experience in a related environment (correctional centre, criminal law office, etc.).

Equivalency:
Directly related education or experience will be considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year education.

Assets:

• Working experience providing criminal law administration assistance.
• Experience working, reading, and interpreting legal documents.
• Working experience with Government systems such as JOIN, ORCA, or CPIC.
• This post will be used to fill a permanent full-time position, located in Edmonton, Alberta.
• Hours of Work: 36.25 hours per week. As the Edmonton Remand Centre operates 24/7, this role involves shift work on a rotational schedule (including days, afternoons and night.
• Overtime may be required.
• Public transportation to the Centre is limited and the successful candidate is required to have access to reliable transportation. Parking is available.
• If not already completed via previous employment within the department, the successful applicant will be required to attend a three-week paid training program held in Edmonton. The completion of this training program is mandatory.
• Final candidates for this position will be required to provide a Fingerprint Based Criminal Record Check.
• Any associated costs will be your responsibility, and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency.
• Positive workplace culture and work-life balance.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Tetyana Adamyk at [e-mail] .