Senior Trial Administrator- Haematology Trials Unit

Oxford University Hospitals NHS Foundation Trust; Town of Oxford; On-site; CAD 75,000 - 90,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is seeking a Senior Trial Administrator to provide advanced administrative oversight for Haematology trials within the HTU. You will manage trial setup, amendments, maintenance, close-out, and sponsor reporting while ensuring compliance with GCP and OUH policies.

You will line-manage Trial Administrators, support staff development, and contribute to continuous quality improvement of QA and data systems within a busy research environment.

Qualifications

• Advanced administrative oversight across trials.
• Experience coordinating trial documentation.
• Knowledge of trial lifecycle management.

Responsibilities

• Maintain and track study documentation across trial lifecycle.
• Lead set-up activities for Haematology trials.
• Coordinate HTU Trial Steering Committee meetings and minutes.
• Oversee data reporting and central trackers for trials.

Job description

Senior Trial Administrator- Haematology Trials Unit

Company:

Company: Oxford University Hospitals NHS Foundation Trust

A Vacancy at Oxford University Hospitals NHS Foundation Trust.

Ensure high-quality maintenance of study documentation across the trial

lifecycle, including amendments, annual reports, monitoring follow-up,

close-out, and archiving.

Keeps an accurate database of HTU trials, timelines of trial approval by

HTU TSC, time to securing slots from OUH R+D, time to first patient first

visit, total recruitment, time of study closure.

Support and lead a team that is administrates monthly HTU Trial Steering

Committee (TSC) Meeting preparing agenda items, ensuring meetings

are quorate, taking minutes, ensuring actions are completed.

Support oversight and continued improvement of QMS processes,

including controlled documents, protocol, amendments, training records,

and CAPA tracking.

Ensure accurate data reporting, and document tracking through

established systems, including trial databases and central trackers.

Maintain inventories, dashboards, and oversight tools to support

operational performance reporting.

Handle confidential and sensitive information appropriately, adhering to

information governance standards

This is not an exhaustive description of the role; please refer to the full job description for complete details.

PLEASE NOTE

\" APPLICANTS WHO HAVE PREVIOUSLY APPLIED FOR THIS POSITION ARE ENCOURAGED NOT TO APPLY\"

This is not an exhaustive description of the role; please refer to the full job description for complete details.

Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.

In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to theten core principles

Oxford University Hospitalspromotes a safe, respectful hiring environment.

If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

The Senior Trial Administrator will provide advanced administrative oversight and coordination across a portfolio of Haematology clinical trials within the Haematology Trials Unit (HTU). Building on the Band 5 Trial Administrator role, the Senior Trial Administrator will lead set up related activities of Haematology Clinical Trials, ensuring compliance with UK GCP, regulatory requirements, OUH policies, and sponsor expectations.

The post holder will act as a senior point of contact for consultants, research nurses, data teams, and external partners, supporting the efficient management of trials from set‑up to close‑out. This role will also oversee trial documentation, contribute to manage several studies of varying complexity across the full lifecycle, including set‑up, amendment, maintenance, close‑out, and support reporting obligations to sponsors, and regulatory bodies.

In addition, the Senior Trial Administrator will line manage Trial Administrator, contributing to staff development, allocating workloads, ensuring quality of administrative work, and supporting continuous improvement.

Proud member of the Disability Confident employer scheme

Senior Trial Administrator- Haematology Trials Unit

Company: Oxford University Hospitals NHS Foundation Trust Salary: £39,959 - £48,117 per annum / pro rata Hours: Full-time Location: Oxford, OX3 7LE Job type: Contract Posting date: 26 Oct 2026 Closing date: 25 Nov 2026

Summary

A Vacancy at Oxford University Hospitals NHS Foundation Trust.

Ensure high-quality maintenance of study documentation across the trial

lifecycle, including amendments, annual reports, monitoring follow-up,

close-out, and archiving.

Keeps an accurate database of HTU trials, timelines of trial approval by

HTU TSC, time to securing slots from OUH R+D, time to first patient first

visit, total recruitment, time of study closure.

Support and lead a team that is administrates monthly HTU Trial Steering

Committee (TSC) Meeting preparing agenda items, ensuring meetings

are quorate, taking minutes, ensuring actions are completed.

Support oversight and continued improvement of QMS processes,

including controlled documents, protocol, amendments, training records,

and CAPA tracking.

Ensure accurate data reporting, and document tracking through

established systems, including trial databases and central trackers.

Maintain inventories, dashboards, and oversight tools to support

operational performance reporting.

Handle confidential and sensitive information appropriately, adhering to

information governance standards

The Senior Trial Administrator will provide advanced administrative oversight and coordination across a portfolio of Haematology clinical trials within the Haematology Trials Unit (HTU). Building on the Band 5 Trial Administrator role, the Senior Trial Administrator will lead set up related activities of Haematology Clinical Trials, ensuring compliance with UK GCP, regulatory requirements, OUH policies, and sponsor expectations.

The post holder will act as a senior point of contact for consultants, research nurses, data teams, and external partners, supporting the efficient management of trials from set‑up to close‑out. This role will also oversee trial documentation, contribute to manage several studies of varying complexity across the full lifecycle, including set‑up, amendment, maintenance, close‑out, and support reporting obligations to sponsors, and regulatory bodies.

In addition, the Senior Trial Administrator will line manage Trial Administrator, contributing to staff development, allocating workloads, ensuring quality of administrative work, and supporting continuous improvement.

This advert closes on Monday 9 Nov 2026

Proud member of the Disability Confident employer scheme

About Disability Confident Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.