Senior Talent Acquisition Specialist ( FT 18 Month Contract)

Arbor Memorial Inc.; Toronto; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Health and wellness benefits

Pension plan

Professional development

Job summary

Arbor Memorial is seeking a Senior Talent Acquisition Specialist to lead end-to-end recruitment, from job postings and screening to interviews, offers, and onboarding, while ensuring a positive candidate experience and compliance with Canadian employment laws.

You will partner with hiring managers, track recruitment metrics, support employer branding, and maintain accurate data in ADP Workforce Now, contributing to a culture of equity, learning, and belonging.

Qualifications

• Degree or diploma in Human Resources or similar field.
• 3-5 years in Human Resources or Talent Acquisition.
• Experience with ADP Workforce Now ATS is an asset.
• Knowledge of Ontario employment legislation (ESA, Human Rights Code, AODA).
• Familiarity with recruitment processes, ATS platforms, and HR systems.

Responsibilities

• Lead and coordinate end-to-end recruitment activities: job postings, interview scheduling, candidate communication, and offer administration.
• Conduct resume screening and preliminary assessments, providing recommendations to hiring managers.
• Maintain and optimize the applicant tracking system and workflows; experience with ADP Workforce Now is a strong asset.
• Partner with hiring managers to define recruitment strategies, timelines, and needs.
• Develop inclusive job postings and maintain job descriptions and role requirements.
• Oversee background checks and pre-employment requirements and ensure timely completion.
• Ensure compliance with Employment Standards Act, AODA, and Human Rights Code.

Skills

Recruitment

Stakeholder management

Communication

Data analysis

EDI in hiring

Education

Degree or diploma in HR

Tools

ADP Workforce Now

Job description

How many careers value compassion the same way they do knowledge and expertise? We do things differently at Arbor Memorial. Here, we focus on caring for others, on empathy, and on celebrating people in personalized ways. You’ll have our support as you serve families based on what matters most, every single day. You’ll gain valuable experience to advance in a worthwhile and rewarding career path, surrounded by kind colleagues and accessible leaders.

Working with Arbor means more than a competitive compensation package. We are invested in a culture of learning throughout our business and dedicated to providing health and wellness resources for all employees and their families. We also provide a robust pension plan to support your long-term financial planning and stability.

About the Role

The Senior Talent Acquisition Specialist supports the full recruitment lifecycle by coordinating administrative and operational hiring activities to ensure timely, efficient, and compliant talent acquisition processes. This role plays a key part in delivering a positive candidate experience while supporting hiring managers and maintaining alignment with Canadian employment legislation and HRPA professional standards.

The incumbent contributes to workforce planning efforts by tracking recruitment metrics, supporting employer branding initiatives, and ensuring recruitment practices are consistent, equitable, and effective to support an efficient, compliant, and equitable recruitment process by coordinating hiring activities, delivering a positive candidate experience, supporting hiring managers, and maintaining accurate recruitment data. The role also contributes to workforce planning and employer branding while ensuring alignment with Canadian employment legislation and HRPA professional standards.

Responsibilities

• Lead and coordinate end-to-end recruitment activities, including job postings, interview scheduling, candidate communication, and offer administration.
• Conduct resume screening and preliminary candidate assessments, providing informed recommendations to hiring managers.
• Administer and maintain the applicant tracking system, ensuring data accuracy, effective workflows, and consistent use across the recruitment process; experience with ADP Workforce Now is a strong asset.
• Partner with hiring managers to define recruitment strategies, establish timelines, address hiring needs, and support timely decision-making.
• Develop clear, inclusive job postings and support the creation and maintenance of job descriptions and role-requirement documentation.
• Oversee background checks, reference checks, and pre-employment requirements, resolving issues and ensuring timely completion.
• Ensure recruitment practices comply with the Employment Standards Act, Accessibility for Ontarians with Disabilities Act, Ontario Human Rights Code, and internal policies.
• Analyze recruitment data and prepare reports on key metrics, including time to fill, candidate pipelines, source effectiveness, and hiring outcomes, to identify trends and improvements.
• Lead and support employer-branding initiatives across career fairs, job boards, social media, and other talent-attraction channels.
• Coordinate pre-employment and onboarding activities while ensuring documentation is complete, accurate, and transferred to the appropriate stakeholders.
• Build, document, and continuously improve recruitment processes, procedures, templates, and guidelines; promote consistent adoption and collaborate with external recruitment and screening vendors to maintain service quality.
• Lead the design, configuration, and implementation of the applicant tracking system, including recruitment workflows, approval processes, templates, candidate communications, and user requirements.
• Partner with HR, hiring managers, and system stakeholders to test, optimize, and maintain the ATS, provide user guidance, resolve process gaps, and support accurate reporting and continuous system improvement.

Other duties may be assigned as required, in addition to the principal duties and responsibilities outlined above. Management reserves the right to change schedules and hours of work with appropriate notice.

Key Qualifications and Demonstrated Abilities

• Degree or diploma in Human Resources or a similar field.
• 3 -5 year of experience in Human Resources or Talent Acquisition.
• Experience with ADP Workforce Now’s Applicant Tracking System would be an asset.
• Knowledge of Ontario employment legislation (ESA, Human Rights Code, AODA)
• Familiarity with recruitment processes, ATS platforms, and HR systems
• Strong organizational and time management skills with attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal skills and ability to build relationships with stakeholders
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential and sensitive information with discretion
• Analytical skills to interpret recruitment metrics and improve processes
• Commitment to equity, diversity, and inclusion (EDI) in hiring practices
• Exemplifies Arbor’s values of compassion, integrity, trust, belonging, teamwork and excellence.

About Us

At Arbor Memorial, your career can mean more. As compassionate partners in each experience of remembrance and celebration, our team is a community focused on families and loved ones. It's rewarding work that directly impacts the lives of others. Our caring approach carries through in the way we treat one another as teammates.

Challenge yourself to grow in new directions and make your unique difference in ways that truly matter – join Arbor Memorial.

To learn more about our benefits, please visit Total Rewards (arbormemorial.ca)

Arbor Memorial is an equal opportunity employer, dedicated to fostering a diverse culture of inclusivity and belonging that embraces the contribution of all team members.

We are committed to providing accessible and barrier-free employment practices and encourage all qualified candidates to apply.

If you are contacted for a job opportunity and require accommodation at any stage of the hiring process, please contact the Human Resources Department. Any information received relating to accommodation will be addressed confidentially.

Artificial intelligence (AI) tools are used to support the screening and evaluation of applicants for this position.