Senior Sourcing Specialist

Toronto-Community-Housing; Toronto; Hybrid; CAD 107,000 - 118,000; Full time

Benefits offered by this job

3 weeks vacation

Defined benefit pension (OMERS)

Health and dental benefits

Employee assistance program

Maternity and parental leave top up

Tuition reimbursement

Fitness membership discount

Job summary

Toronto Community Housing is seeking a Senior Sourcing Specialist to lead procurement projects, manage RFx initiatives and vendor relationships.

Role reports to the Category Manager within Finance - Procurement. Hybrid work arrangement allows partial REMOTE work from home while maintaining on-site presence as needed at 35 Carl Hall Road, Toronto.

Qualifications

• 5-7 years’ experience in strategic sourcing/procurement, preferably in facilities maintenance/construction.
• Experience with vendor management and cost optimization is an asset.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint) and experience with automated P2P systems.

Responsibilities

• Lead or facilitate procurement projects, RFx initiatives and category management.
• Develop sourcing strategies and manage RFx documents, SLAs and contracts.
• Oversee vendor management, scorecards and compliance with procurement policies.

Skills

Strategic sourcing

Procurement

MS Office

P2P systems

Education

College Diploma in Business/Finance/Procurement

Tools

Excel

Word

PowerPoint

OPBA/SCMP (certs)

Job description

Job Details

• Vacancy Type: Full-timeTemporary
• Salary/HourlyRange: $107,358 - $118,094
• Work Details (Days/Hours): Monday – Friday 36.25 hours per week
• Hybrid Eligible: Yes
• Affiliation: Non-Union: Management/Exempt
• Contract Length: 12 months
• Division and Department: Finance - Procurement
• Location: 35 Carl Hall Road, Toronto
• Number of Vacancies: 1
• Existing/New Job: New
• Grade: 07
• Vacancy Status: Existing
• Candidate List or Eligibility List: Candidate List

What we offer

In addition to a competitive salary and a rewarding career where you can truly make a difference, we offer a comprehensive package that meets the various needs of our diverse employees, including:

• Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
• Minimum three (3) weeks of paid annual vacation days, increasing with years of service;
• Four (4) paid personal days;
• Defined benefit pension plan with OMERS, includes 100-per-cent employer matching;
• Health and dental benefits, including a health spending account available upon your start date;
• Employee and family assistance program;
• Maternity and parental leave top up (93% of base salary);
• Training and development programs including tuition reimbursement of $1500 per calendar year.
• Fitness membership discount;

This job offers the opportunity to work from home as part of a hybrid work arrangement. This arrangement will allow you to work some days at a TCHC work location and the rest of the time from home. The amount of time required to work at a TCHC work location is flexible, while considering operational and service delivery requirements.

Make a difference

Reporting to the Category Manager, the Senior Sourcing Specialist will lead or facilitate several types of procurement projects including the management of complex RFx initiatives, sourcing programs (category management), and related approval processes. The Senior Sourcing Specialist will have the opportunity to improve upon current processes with a goal of centralizing and consolidating company-wide supplier selection to enhance Toronto Community Housing’s productivity. The Senior Sourcing Specialist will also further ensure adherence to Toronto Community Housing’s Procurement policies and procedures, and work collaboratively with Vendor Management, Operations, Legal, Accounts Payable, and other business units across the organization.

What you’ll do

Management of Procurement Policies and Procedures

• Ensure enterprise compliance with policies and procedures, authorities, directives and applicable legislation and purchasing by-laws. Ensures Toronto Community Housing and its subsidiaries meet all “public procurement accountability tests”
• Serve as a subject matter expert on procurement policy and procedures and advise internal clients accordingly

Procurement Planning

• Work with executive and senior management to integrate planning and procurement, purchasing practices and supply chain management to drive operational and cost efficiencies (both short-term and long-term) and ensure practices are aligned with business objectives.
• Update the vendor pre-qualification process including updating the pre-qualification packages and evaluation criteria by category in consultation with each business unit.
• Manage the procurement pipeline for assigned category sourcing initiatives

Management of Sourcing Process

• Under the leadership and in close collaboration with your Manager, the Sourcing Specialist will form and lead cross functional working teams to develop and execute sourcing strategies for assigned categories.
• Provide expertise in the preparation of RFx documents, SLAs and contracts for specific Sourcing events as assigned.
• Facilitate and support the contract award process which will include the drafting of RFx materials, management and issuance of bid process documents, the vendor selection process and support of ongoing vendor management.
• Establish and manage assigned roster of approved contractors/suppliers/consultants, managing the full acquisition, negotiation and implementation process for Toronto Community Housing.
• Oversee the implementation of our strategic sourcing agreements and identifying areas of savings and process improvements through contract consolidation, outsourcing, and other opportunities.
• Using contract templates or vendor paper, conclude vendor negotiations for approved vendor awards.
• Ensure the integrity, reliability, timeliness and accuracy of financial data, reports and analyses pertaining to RFx, approvals and procurement systems.
• Develop and train staff to ensure that they meet required performance standards

Vendor Management

• Manage and consolidate vendor scorecard development and performance reviews with key stakeholders through the use of electronic tools
• Work with Business Units to ensure vendor performance scorecards are implemented for all programs and are kept are up to date.
• Ensure that vendors are providing reports on applicable programs.
• Support tactical vendor performance management activities including disqualification processes for vendors within assigned categories.

What you’ll need

• 5-7 years’ experience in strategic sourcing/procurement, preferably in the facilities maintenance, construction industry (commercial or residential), or equivalent combination of education and experience with demonstrated success delivering end to end Procurement services
• Broader Public Sector or Property Management experience is a strong asset
• Ability to work and navigate effectively in a complex organization projecting ethical leadership
• Advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Several years’ experience with automated P2P systems
• College Diploma Business, Finance, Procurement Certification i.e. OPBA, SCMP, or equivalent as related to Real Estate, Construction or Facilities Management.
• CMA/CPA/B.Comm or Engineering designation would be an asset

Please note

This temporary position may be extended or become permanent in order to meet business needs. If this occurs, the position may not be reposted.