ASSOCIATE CORPORATE BUYER

City of Toronto; Toronto; Hybrid; CAD 54,000 - 59,000; Full time

Job summary

City of Toronto is seeking a full-time Purchasing/Procurement Assistant at City Hall, Toronto, to support corporate buyers in developing competitive procurement processes and preparing specifications. The role is hybrid with 35 hours per week and acts within the City's purchasing by-laws.

The successful candidate will have a certificate in purchasing or equivalent, experience with SAP/Ariba, and strong MS Office skills.

Qualifications

• Possessing or in pursuit of a certificate from a recognized Purchasing program or an approved equivalent of education and/or experience.
• Practical purchasing related experience, preferably in a municipal environment.
• Experience working with Purchasing related policies and procedures (e.g., non-competitive procurements, purchase order amendments).
• Experience working with computerized purchasing systems (i.e., SAP, Ariba).
• Considerable experience with Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Assists Corporate Buyers and Senior Corporate Buyers in the development of competitive procurement processes.
• Assists in the preparation of product specifications descriptions/scope of work.
• Edits and processes requisitions.
• Conducts invitational call process in accordance with the Purchasing By-laws, Policies and Procedures.
• Confers with suppliers regarding delivery, quality, etc., to ensure that divisional and specification requirements are met.
• Operates the City's automated purchasing system to process purchasing requests (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve purchasing information.
• Evaluates summary of bids and ensures that specifications, policies and mandatory requirements are met, and forwards to buyer or senior buyer for review.
• Processes purchase order amendments and contract renewals.
• Prepares purchase orders and related documentation (e.g. price agreements, correction sheets, etc.) from quotations, tenders and proposals.
• Assists in the review and follow up of non-competitive procurement requests for divisions.
• Maintains databases and retrieval systems for records/documents.
• Responds to inquiries requiring in-depth knowledge of the operational area/function.
• Prepares administrative reports and associated correspondence.

Skills

Procurement processes

Verbal & written communications

MS Office Suite

Analytics & multi-tasking

Education

Purchasing certificate or equivalent

Tools

SAP

Ariba

Job description

Select how often (in days) to receive an alert: Create Alert

• Job Category:Finance, Accounting & Purchasing
• Work Location: City Hall, 100 Queen St W, Toronto
• Job Type & Duration: Full-time, Permanent Vacancy
• Hourly Rate and Wage Grade: $39.24 - $42.73
• Shift Information: Monday to Friday, 35 hours per week (hybrid)
  
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 19-AUG-2026 to 02-SEPT-2026

Major Responsibilities:

• Assists Corporate Buyers and Senior Corporate Buyers in the development of competitive procurement processes.
• Assists in the preparation of product specifications descriptions/scope of work.
• Edits and processes requisitions.
• Conducts invitational call process in accordance with the Purchasing By-laws, Policies and Procedures.
• Confers with suppliers regarding delivery, quality, etc., to ensure that divisional and specification requirements are met.
• Operates the City's automated purchasing system to process purchasing requests (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve purchasing information.
• Evaluates summary of bids and ensures that specifications, policies and mandatory requirements are met, and forwards to buyer or senior buyer for review.
• Processes purchase order amendments and contract renewals.
• Prepares purchase orders and related documentation (e.g. price agreements, correction sheets, etc.) from quotations, tenders and proposals.
• Assists in the review and follow up of non-competitive procurement requests for divisions.
• Maintains databases and retrieval systems for records/documents.
• Responds to inquiries requiring in-depth knowledge of the operational area/function.
• Prepares administrative reports and associated correspondence.

Key Qualifications:

• Possessing or in pursuit of a certificate from a recognized Purchasing program or an approved equivalent of education and/or experience.
• Practical purchasing related experience, preferably in a municipal environment.
• Experience working with Purchasing related policies and procedures (e.g., non-competitive procurements, purchase order amendments).
• Experience working with computerized purchasing systems (i.e., SAP, Ariba).
• Considerable experience with Microsoft Office Suite (Word, Excel, PowerPoint).

You must also have:

• Knowledge of the City's purchasing policies and procedures
• Strong verbal and written communications, with demonstrated ability to provide a high level of customer service
• Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines, handle competing priorities
• Ability to work independently, as required
• Ability to work additional hours as operational demands require, i.e., year-end or other peak periods
• Ability to search, read, understand and apply the City's purchasing procedures
• Good knowledge of the products and services used by the City and designated Agencies and Corporations, an asset

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .