Senior Proposal Coordinator

J.L. Richards & Associates Limited; Ottawa; On-site; CAD 95,000 - 130,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP/DPSP matching

Parental leave top-up program

Fun Funds for social events

Job summary

JLR seeks a Senior Proposal Coordinator to join our Marketing group in Ottawa or North Bay. You will own the proposal process from opportunity launch through submission, coordinating schedules, reviews, approvals, and final delivery to keep teams focused and moving forward.

Collaborate with technical experts and business leaders to translate complex requirements into concise, client-focused stories, ensure compliance, and leverage AI-enabled tools to raise proposal quality.

Responsibilities

• Own the proposal process from opportunity launch through submission, coordinating schedules, reviews, approvals, and final delivery.
• Analyze RFPs, RFQs, and other solicitation documents; translate complex requirements into compliant matrices, action plans, outlines and production schedules.
• Plan and facilitate kickoff, strategy, status, and review meetings to create alignment and momentum across multi-disciplinary pursuit teams.
• Write and tailor high-impact proposal content including team bios, project experience, and non-technical narratives; transform technical input into client-friendly stories.
• Coordinate contributors, monitor progress, follow up on commitments, and proactively flag risks or roadblocks affecting quality or deadlines.
• Review draft and final submissions for compliance, accuracy, tone and visual quality, ensuring alignment with JLR standards.
• Explore approved digital and AI-enabled tools to improve research, content development, coordination and quality while maintaining sound judgement.
• Participate in debriefs and lessons learned to strengthen processes for future submissions.

Job description

We’ve opened a role in our Ottawa or North Bay offices for a talented, entrepreneurial Senior Proposal Coordinator to work alongside exceptional people in JLR’s Marketing group.

Pop Quiz:

• Do you have 10+ years of experience turning complex RFP requirements and technical concepts into clear, compelling, client-focused proposals?
• Are you a natural organizer who can bring structure, momentum, and calm to fast-moving pursuits with competing deadlines?
• Do you enjoy collaborating with technical experts and business leaders to uncover client priorities, sharpen win themes, and help teams put their best ideas forward?
• Are you an exceptional writer and editor with the curiosity to research, ask thoughtful questions, and challenge content to make it stronger?
• Are you confident using Microsoft 360 and eager to explore tools such as InDesign, SharePoint, and approved AI-enabled solutions to work smarter and raise the quality of every submission?

If you scoredfiveforfive, JLR has a home for you! You’ll be supported by a Platinum Club member of Canada’s Best Managed Companies program,100% employee-owned firm that has a long-established reputation for quality services in multiple sectors, while you take on existing clients, develop new relationships, and deliver world-class, innovative solutions that support community building and growth in our cities.

JLR is a creative, tight-knit, and mentorship-focused community with unique opportunities for driven people with tenacity and spirit. Our organization is made up of diverse employee owners with specialized expertise in a wide range of disciplines. Joining the JLR team means joining a dynamic group of innovative architecture, engineering, and planning professionals and support staff. You’ll have the opportunity to help establish new clients and partner with existing ones to develop insightful solutions and see projects through from inception to completion.

If you’re innovative and collaborative, thrive when presented with new challenges, and are eager to take your career in new directions, then JLR is the right environment for you.

Your Role as a Senior Proposal Coordinator:

Choose your own adventure! Let’s talk about how your skills, experience, goals, and passions can find a home at JLR. As a Senior Proposal Coordinator, your role will include:

• Owning the proposal process from opportunity launch through submission. Coordinating schedules, assignments, reviews, approvals, and final delivery to keep teams focused and moving forward.
• Analyzing RFP’s, RFQ’s, and other solicitation documents; translating complex requirements into clear compliance matrices, action plans, outlines and production schedules.
• Planning and facilitating kick-off, strategy, status, and review meetings that create alignment, accountability, and momentum across multi-disciplinary pursuit teams.
• Writing and tailoring high-impact proposal content including team biographies, project experience, and non-technical narratives, while transforming technical input into concise, client-focused stories.
• Coordinating contributors, monitoring progress, following up on commitments and proactively red flagging risks or roadblocks that could affect quality or deadlines.
• Reviewing draft and final submissions for compliance, responsiveness, accuracy, consistency, tone and visual quality, helping every proposal reflect JLR’s standards of excellence.
• Exploring approved digital and AI-enabled tools that improve research, content development, coordination and quality while preserving sound judgement and attention to detail.
• Contributing to debriefs and lessons learned, turning insights from each pursuit into stronger processes and more competitive future submissions.

Why Join Us?

We live, work, breathe, sleep, and thrive in the communities we build. We love northern Ontario and the glorious bounty of the natural world and we’re proud of our reputation and longevity in the National Capital and Kingston regions. Furthermore, we’re growing our presence in southwestern Ontario and all along the Great Lakes of Ontario.

We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration. We have an established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects. We provide flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type.

• Share ownership opportunities at all levels
• Merit and profit bonus program
• Competitive salaries reviewed annually

Work-life Balance and Employee Wellness

• Immediate health and dental benefits
• RRSP/DPSP matching program
• Parental leave top-up program
• Fun Funds to plan extracurricular social events

Community Engagement and Social Responsibility

JLR welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

At JLR, each of us contributes to inclusion and we all have a role to play. Our culture is the result of our behaviours, our personal commitment, our curiosity, how we collaborate, and the ways that we courageously share our perspectives and encourage others to do the same. In turn, our environment inspires us to try new things, speak openly, and be bold. It brings us together in ways that help us stand out. Our inclusive culture empowers all of us to connect, belong, and grow. Learn more about our commitment to Diversity, Equity and Inclusion .

Ottawa, Kingston, Sudbury, Timmins, North Bay, Guelph, London

Ottawa, Kingston, Sudbury, Timmins, North Bay, Guelph, London