Senior Project Administrator

Procom; Ottawa; On-site; CAD 85,000 - 110,000; Full time

Job summary

Procom in Ottawa, ON is seeking a Senior Project Administrator to support planning, coordination, monitoring, and reporting within a dynamic project environment. Responsibilities include governance engagement, schedules and dashboards, risk tracking, and briefing materials.

The role requires PMP certification and has a 48-week, onsite assignment with NATO Secret clearance and an October 30, 2026 submission deadline via email.

Qualifications

• Minimum 3 years of experience within the last 5 years supporting planning, coordination, monitoring and reporting of projects.
• PMP certification is required or equivalent.
• Resume must list where/when/how each qualification was acquired, with duties tied to the requirement and reference contact details.

Responsibilities

• Coordinate stakeholder engagement through governance boards, working groups and meetings.
• Develop and maintain project schedules, roadmaps, trackers and dashboards.
• Monitor and report on project progress, milestones, risks and issues.
• Track decisions, action items and dependencies across workstreams.
• Prepare briefing notes, presentations, reports and correspondence.
• Conduct research and analysis to support project planning and decision making.
• Recommend actions to management on project status and implementation.
• Support project governance activities and facilitate communication among stakeholders.

Skills

Project coordination

Stakeholder engagement

Reporting

Education

PMP certification

Job description

Senior Project AdministratorLocation: Ottawa, ONWork Arrangement: Full-Time Onsite (285 Coventry Rd., Ottawa)Contract Duration: 48 WeeksSecurity Clearance: NATO Secret Clearance (Required)Language: EnglishNumber of Resources: 1 Position Available (Maximum 3 Candidates Can Be Submitted)Submission Deadline: October 30th, 2026 at 3:00 PM (via email)Overview:Our client is seeking a Senior Project Administrator to support project planning, coordination, monitoring, and reporting activities within a dynamic project environment. The successful candidate will work closely with project teams and stakeholders to ensure effective project administration and delivery. Tasks and ResponsibilitiesCoordinate stakeholder engagement through governance boards, working groups and stakeholder meetings.Develop and maintain project schedules, roadmaps, trackers and dashboards.Monitor and report on project progress, milestones, risks and issues.Track decisions, action items and dependencies across workstreams.Prepare briefing notes, presentations, reports and correspondence.Conduct research and analysis to support project planning and decision making.Recommend actions to management on project status and implementation.Support project governance activities and facilitate communication among stakeholders.Mandatory CriteriaM1: Minimum 3 years of experience within the last 5 years supporting the planning, coordination, monitoring and reporting of projects.M2: Current and valid Project Management Professional (PMP) certification. DND may consider equivalent qualifications.Meets the minimum mandatory criteria for THS Stream 1.17, Project Administrator, Senior level.Resume names the candidate and states where, when and how each qualification was acquired, with duties tied to the requirement and reference contact details. Overlapping project months count once.Two references who can verify the resume. Supporting documents (degrees, diplomas, certifications) must be submitted by bid closing.Signed consent from the candidate, or proof of employment if a Procom employee, before closing.Availability for a DND interview.This posting is for an existing vacancy.This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.This posting is for a public sector assignment. Compensation will be determined through the competitive bidding process and will be within the approved rate structure for this assignment.