Project Administrator

OXARO Inc.; Ottawa; On-site; CAD 90,000 - 120,000; Full time

Job summary

OXARO Inc. in Ottawa, Ontario seeks a seasoned project coordinator to act as the central point for cross‑organization initiatives and governance across multiple lines of effort.

You will develop and maintain project schedules, roadmaps, trackers, and dashboards, monitor progress, and prepare briefing notes and reports. NATO Secret security clearance is required; PMP certification is preferred for this 48‑week, on‑site assignment.

Qualifications

• 3+ years of experience supporting the planning, coordination, monitoring, and reporting of projects.
• Current and valid Project Management Professional (PMP) certification; equivalent qualifications may be considered.
• NATO Secret Personnel Security Clearance Required.

Responsibilities

• Act as a central coordination point for project-related activities across multiple organizations and lines of effort.
• Coordinate engagement among stakeholders through governance boards, working groups, and stakeholder meetings.
• Facilitate communication among stakeholders to support the planning and implementation of initiatives.
• Develop and maintain project schedules, roadmaps, trackers, and dashboards.
• Monitor progress across multiple workstreams to keep initiatives aligned and on track.
• Monitor and report on project progress, milestones, risks, and issues.
• Track risks and issues and support their timely resolution.
• Track decisions, action items, and dependencies.
• Prepare briefing notes, presentations, reports, and correspondence.
• Conduct research and analysis to support project planning and decision-making.
• Provide recommendations to management regarding project status and implementation activities.
• Support project governance activities throughout the project lifecycle.

Education

PMP certification

Job description

Responsibilities

• Act as a central coordination point for project-related activities across multiple organizations and lines of effort.
• Coordinate engagement among stakeholders through governance boards, working groups, and stakeholder meetings.
• Facilitate communication among stakeholders to support the planning and implementation of initiatives.
• Develop and maintain project schedules, roadmaps, trackers, and dashboards.
• Monitor progress across multiple workstreams to keep initiatives aligned and on track.
• Monitor and report on project progress, milestones, risks, and issues.
• Track risks and issues and support their timely resolution.
• Track decisions, action items, and dependencies.
• Prepare briefing notes, presentations, reports, and correspondence.
• Conduct research and analysis to support project planning and decision-making.
• Provide recommendations to management regarding project status and implementation activities.
• Support project governance activities throughout the project lifecycle.

Location

Ottawa, ON (On-site)

Duration

48 weeks

Security Clearance

NATO Secret

Qualifications

• 3+ years of experience supporting the planning, coordination, monitoring, and reporting of projects.
• Current and valid Project Management Professional (PMP) certification; equivalent qualifications may be considered.

NATO Secret Personnel Security Clearance Required.

AI Disclosure

We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team.

Equal Opportunity

OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.

We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted