Senior Primary Care Administrative Coordinator

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 26,000 - 30,000; Part time

Job summary

Winnipeg Regional Health Authority (WRHA) is seeking a Senior Primary Care Assistant to support the Extended Hours Primary Care Clinic. The role coordinates Administrative Support, handles reception, and manages appointments, with timekeeping duties and payroll responsibilities.

A 0.60 FTE position with day and weekend shifts, in-person work. The ideal candidate has 3–5 years of clinic administration experience, strong MS Office skills, and familiarity with electronic medical records.

Qualifications

• 3–5 years of administrative/clinic experience.
• Experience with email and computerized calendars.
• Experience maintaining medical records and filing systems; able to compile statistics and process personal health information.
• Experience with electronic medical records preferred.
• Workload coordination and/or supervisory experience would be an asset.
• Ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.

Responsibilities

• Coordinate the Primary Care Assistants and perform reception duties, manage appointments and schedules.
• Maintain client charts and handle payroll duties including time-keeping and recording hours electronically.
• Prepare orders and verify the delivery of supplies and services; code invoices and expense claims.
• Coordinate routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance) and workload coordination within the Administrative Support Team.
• Contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team.

Skills

Keyboarding 50 wpm

Medical terminology

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Electronic Medical Records

Confidentiality

Teamwork

Problem solving

Prioritize workload

Education

High school diploma

Unit Clerk Course

Medical Secretary/Assistant Course

Non-Violent Crisis Intervention training

Tools

Microsoft Access

Electronic Medical Records system

Job description

Winnipeg Regional Health Authority (WRHA) is seeking a Senior Primary Care Assistant to support the Extended Hours Primary Care Clinic. The role coordinates Administrative Support, handles reception, and manages appointments, with timekeeping duties and payroll responsibilities.

A 0.60 FTE position with day and weekend shifts, in-person work. The ideal candidate has 3–5 years of clinic administration experience, strong MS Office skills, and familiarity with electronic medical records.