Senior Officer, Gift Processing

uottawa; Ottawa; On-site; CAD 682,000 - 683,000; Full time

Job summary

uOttawa is seeking a Gift Processing Officer to coordinate the Gift Processing Office's activities, including financial transactions and internal controls. You will oversee donor acknowledgments, data accuracy, and internal processes to support managers and ensure policy compliance.

The role requires 3+ years in a similar function, advanced accounting knowledge, and bilingual English/French communication. You will handle complex gifts, maintain database integrity, and work in a team on campus.

Qualifications

• Postsecondary studies in accounting or related discipline or equivalent experience.
• Minimum 3 years in a similar role.
• Bilingual French and English (spoken and written).
• Strong organizational skills and ability to set priorities.
• Ability to work independently and take on responsibility.
• Excellent customer service and interpersonal skills.
• Experience with word processing, spreadsheets and databases.
• Knowledge of CRA rules for charities an asset.

Responsibilities

• Process gifts to support fundraising initiatives and ensure proper recording.
• Verify and validate gift forms and donor data for accuracy.
• Enter data for complex gifts requiring meticulous attention.
• Maintain database integrity and flag inconsistencies in gift/biographical data.
• Validate gift information and resolve discrepancies across staff inputs.
• Prepare and process batches for multiple donations (events, payroll deductions, credit cards).
• Deposit money and reconcile deposits with the financial ledger; produce deposit reports.
• Ensure timely issuance of tax receipts per CRA rules.

Skills

Accounting knowledge

Experience

Bilingual FR/EN

Organizational skills

Independent worker

Customer service

Team player

Office software

Data accuracy

Policy understanding

Discretion

Education

Postsecondary accounting education

Tools

Raiser's Edge

Job description

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Posting Reason: Replacement of a regular position

Job Type: Employee

Anticipated Duration in Months (for contracts and temporary assignments): N/A

Job Family: Advancement and Alumni Relations

# of Open Positions: 1

Faculty/Service - Department: Gift Processing

Campus: Main Campus

Union Affiliation: SSUO

Date Posted (YYYY/MM/DD): 2026/06/11

Applications must be received BEFORE (YYYY/MM/DD): 2026/08/31

Hours per week: 35

Salary Grade: SSUO Grade 08

Salary Range: $68 149,00 - $86 083,00

University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners. Our team is dedicated to advancing the University's mission by securing philanthropic support, engaging with our vibrant alumni community, and building partnerships that drive innovation and excellence. Through strategic initiatives and collaborative efforts, we help shape the future of the University, ensuring that it continues to thrive as a leading institution of higher education and research. Together, we empower our students, faculty and researchers to make a lasting impact on the world.

Position purpose:

Reporting to the Manager, Gift Processing, the incumbent plans and coordinates the operational activities of the Gift Processing Office, including financial transactions and internal controls, in order to provide support and advice to managers and to ensure that policies and procedures are well understood and properly implemented. Coordinates the donor acknowledgement process and contributes to database integrity and accuracy of gift details and biographical information. Checks donor accessible funds to identify irregular spending patterns.

In this role, your responsibilities will include:

• Processes gifts in support of the fundraising team's philanthropic efforts.
• Scrutinizes all gifts and solicitation/pledge forms received to ensure that information is valid and accurate.
• Enters data on complex gifts which require particular attention.
• Maintains database integrity by checking for irregularities among gift payments and among the biographical information submitted with gifts.
• Monitors the accuracy of the gift information entered by other staff members, performs validation queries and implements corrective measures when inconsistencies are detected.
• Prepares and processes batches to efficiently process several donations at once (fundraising events, crowdfunding, third party solicitations, monthly donations through payroll deduction, pension plan deductions, direct debit by banks and major credit cards).
• Deposits all monies (cheques, cash or credit card payments) while following appropriate University procedures and internal controls. Produces and reconciles deposit reports (using financial system ledger) that are submitted with cash and cheques to Financial Services.
• Ensures tax receipts are issued in a timely manner based on gift receipt eligibility as indicated by the Canada Revenue Agency.

What you will bring:

• Advanced knowledge of accounting practices normally acquired through postsecondary studies in a related discipline, or an acceptable equivalent combination of education and work experience
• Minimum 3 years of demonstrated experience in a similar role
• Spoken and written proficiency in both official languages (French and English)
• Strong organizational skills and ability to set priorities
• Ability to take responsibility and to work independently
• Excellent customer service and good interpersonal skills
• Ability to work well as a team member
• Knowledge of philanthropic databases (Raiser's Edge) considered an asset
• Knowledge of Canada Revenue Agency rules and regulations on charities
• Office experience in using word processing, spreadsheets and databases
• Very close attention to detail to ensure highly accurate data entry and analysis
• Ability to understand and follow directions and explain complex policies and procedures
• Good judgment and ability to use sensitive and confidential information appropriately

*This position is not eligible for telework.

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.