Senior Legal Administrative Assistant (Litigation)

WorkSafeBC; Richmond; Hybrid; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Pension plan

4 weeks vacation

Health and dental benefits

Additional leave options

Tuition reimbursement / leadership dev

Job summary

WorkSafeBC is seeking a Senior Legal Administrative Assistant to provide senior-level administrative and legal support to lawyers managing a diverse portfolio of litigation, advisory, and corporate matters. You will help ensure files are accurately managed, court deadlines met, and confidential information handled with discretion.

The role combines time in our Richmond office with flexibility for remote work, offering opportunities to collaborate with seasoned lawyers and support a broad range

Qualifications

• A post-secondary degree is required.
• Minimum of 5 years of experience in a legal administrative support role within litigation.
• Paralegal diploma is an asset.
• Proficiency with Microsoft Office tools in a legal environment and familiarity with electronic legal file management systems.

Responsibilities

• Support senior lawyers on complex and confidential litigation files from initiation through closure, ensuring records are filed and maintained per procedures.
• Prepare a wide variety of legal documents for trials, judicial reviews, and hearings per court rules.
• Coordinate examinations for discovery, trials, hearings, mediations, and meetings with stakeholders.
• Draft and proofread legal correspondence, court materials, and documentation with high accuracy.
• Act as a key contact for legal inquiries and direct matters to appropriate resources.
• Maintain lawyer mailboxes and coordinate meetings and departmental activities.

Skills

Legal admin support

Organizational skills

Communication

Education

Post-secondary degree

Paralegal diploma (asset)

Tools

Microsoft Office

Electronic legal file management systems

Job description

Overview

Are you someone who thrives in a fast-paced legal environment, takes initiative without being asked, and brings strong litigation support experience, exceptional organization skills, and professional communication to everything you do? We have an opportunity for a Senior Legal Administrative Assistant to join a team of seasoned lawyers.

In this role, you'll provide senior-level administrative and legal support to lawyers managing a diverse portfolio of litigation, advisory, and corporate legal matters. You'll play a critical part in ensuring legal files are accurately managed, court deadlines are met, and confidential matters are handled with the highest level of professionalism and discretion.

How you'll make a difference:

You’ll ensure WorkSafeBC is serving stakeholders across B.C. effectively.

Working at WorkSafeBC

We serve the workers and employers across B.C., and we do that best when we're together. It's how we collaborate, learn from one another, and develop our people.

This role combines time in our Richmond office with flexibility for remote work.

What you’ll do

• Support senior lawyers on managing complex and confidential litigation files from initiation through closure, ensuring records are correctly filed and maintained in accordance with established procedures.
• Prepares a wide variety of legal documents with respect to trials, judicial reviews, and other hearings in accordance with the procedures and rules of the Supreme Court of B.C., B.C. Court of Appeal, Supreme Court of Canada, Provincial Court of B.C., Human Rights Tribunal, and professional regulatory bodies.
• Coordinates examinations for discovery, trials, hearings, mediations, and meetings with internal and external stakeholders.
• Draft and proofread a wide variety of legal correspondence, court materials, and other documentation with a high degree of accuracy and attention to detail.
• Act as a key point of contact for legal inquiries, including gathering information, responding to routine requests, and directing matters to the appropriate legal resource.
• Maintain lawyer mailboxes and coordinate meetings, events, and departmental activities.
• Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking.

Is this a good fit for you?

• Strong knowledge of court and tribunal procedures, legal documentation, and filing requirements.
• Exceptional organizational and time management skills, with the ability to manage competing priorities and multiple deadlines simultaneously.
• Demonstrates precision in managing legal files, preparing documents, and maintaining organized systems, ensuring all work aligns with established procedures and deadlines.
• A proactive and self-sufficient approach with the ability to demonstrate initiative to move work forward and anticipate needs.
• Strong attention to detail and a commitment to producing accurate, high-quality work.
• Excellent written and verbal communication skills, with the ability to interact professionally and effectively with a broad range of internal and external stakeholders.
• Sound judgment, professionalism, and the ability to handle highly confidential information with discretion.
• The ability to work independently in a fast-paced environment while supporting multiple priorities.
• Build positive relationships within the department and across teams, demonstrating a proactive approach to problem-solving and process improvement.

Your background and experience

• A post-secondary degree
• A minimum of 5 years of experience in a legal administrative support capacity within litigation practices
• A paralegal diploma is an asset
• Proficiency with the Microsoft Office tools in a legal environment and familiarity with electronic legal file management systems.

We'll consider equivalent combinations of education and experience.

Important to know

• Consent to a criminal record check
• Successfully meet the legal requirements under the Criminal Records Review Act to work with children and/or vulnerable adults.
• Confirm you're legally entitled to work in Canada

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflect the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are .

Our benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

• Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
• 4 weeks of vacation in your first year, with regular increases based on years of service
• Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account
• Optional leave arrangements
• Development opportunities (tuition reimbursement, leadership development, and more)

Learn more: Find out what we offer .

Salary

$65,476 - $79,553/annually